Replacement Mobile Data System Tender

Replacement Mobile Data System Tender

This Contract Notice relates to the supply, installation and maintenance of hardware, together with the decommissioning and disposal of the existing Mobile Data Terminals, for the Fire and Rescue Services of Warwickshire County Council and Northamptonshire County Council.

UK-Warwick: Computer equipment and supplies

2013/S 009-010831

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Warwickshire County Council
PO Box 3, Shire Hall, Market Square
For the attention of: John Hopper
CV34 4RH Warwick
UNITED KINGDOM
Telephone: +44 1926412341
E-mail: procurement@warwickshire.gov.uk

Internet address(es):

General address of the contracting authority: www.warwickshire.gov.uk

Address of the buyer profile: http://www.warwickshire.gov.uk/procurement

Electronic submission of tenders and requests to participate: http://in-tendhost.co.uk/warwickshirecc

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Northamptonshire County Council
County Hall, Northamptonshire
NN1 1ED Northampton
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Replacement Mobile Data System
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: The County Council boundaries of Warwickshire County Council and Northamptonshire County Council.
NUTS code UKG13,UKF23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
This Contract Notice relates to the supply, installation and maintenance of hardware, together with the decommissioning and disposal of the existing Mobile Data Terminals, for the Fire and Rescue Services of Warwickshire County Council and Northamptonshire County Council. Contracts will be for 5 years with the option to extend these for upto a further 5 years. The Authorities are looking for suitable Providers who are able to supply the following requirements:
Lot 1: Hardware: the supply only of hardware (i.e. Mobile Data Terminals (MDT), printers, screens, peripherals etc);
Lot 2: Installation and De-commissioning: the provision of a service to install new hardware into fire appliances/ de-commission, remove and safely dispose of the existing old hardware etc;
Lot 3: Maintenance and Support: the provision of ongoing maintenance and support for the installed hardware and associated fittings (e.g. aerials, wiring etc), for the contract duration.
The Authorities may award contracts for a combination of Lots, for each Lot separately or for only some Lots and each Authority may award contracts for different Lots/ combination of Lots.
Warwickshire County Council will be using its e-tendering system (In-Tend) for the administration of this procurement process and providers must register with the system to be able to express an interest. The web address is https://in-tendhost.co.uk/warwickshirecc

Registration and use of In-Tend is free. Once registered all correspondence for this procurement process must be via the in-tend correspondence function. However, if you are unable to register with the website please either e-mail procurement@warwickshire.gov.uk or call +44 1926412341.

II.1.6)Common procurement vocabulary (CPV)

30200000, 51000000, 32000000, 72000000, 50000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This Contract Notice relates to the supply, installation and maintenance of hardware, together with the decommissioning and disposal of the existing Mobile Data Terminals, for the Fire and Rescue Services of Warwickshire County Council and Northamptonshire County Council. Contracts will be for 5 years with the option to extend these for upto a further 5 years. Contracts will include the provision of replacement hardware and associated items, installation and support services as required anytime during the contract period.
The hardware will include approximately around 70 number (indicative only) MDT’s, together with screens (likely to be 1 or 2 per vehicle), potentially printers (likely to be 1 per vehicle) and other hardware identified in the tender specification.
The provision of risk and safety data to fire fighters and others at an incident is a safety critical requirement for all Fire and Rescue Services. The Authorities are looking for suitable Providers who are able to supply the following requirements:
Lot 1: Hardware: the supply only of hardware (i.e. Mobile Data Terminals (MDT), printers, screens, peripherals etc); (This includes the first time supply, a refresh during the contract term (likely to be in 5/6 years’ time) and additional supplies during the 5/10 year contract period.)
Lot 2: Installation and De-commissioning: the provision of a service to install new hardware into fire appliances/ de-commission, remove and safely dispose of the existing old hardware etc; (This includes the first time installation/ decommission, remove and also moving installations from old appliances into new appliances, new aerials, wiring, brackets etc.)
Lot 3: Maintenance & Support: the provision of ongoing maintenance and support for the installed hardware and associated fittings (e.g. aerials, wiring etc), for the contract duration.
The Authorities may award contracts for a combination of Lots, for each Lot separately or for only some Lots and each Authority may award contracts for different Lots/ combination of Lots.
Estimated value excluding VAT:
Range: between 500 000 and 1 500 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The Authorities reserve the right to extend the contracts by further periods not exceeding 60 months at the discretion of the Authorities and subject to the satisfactory performance of the successful bidder(s).
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Hardware

1)Short description
The supply only of hardware (i.e. Mobile Data Terminals (MDT), printers, screens, peripherals etc).
2)Common procurement vocabulary (CPV)

30200000

3)Quantity or scope
The supply only of hardware (i.e. Mobile Data Terminals (MDT), printers, screens, peripherals etc); (This includes the first time supply, a refresh during the contract term (likely to be in 5/6 years’ time) and additional supplies during the 5/10 year contract period).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Authorities may award contracts for a combination of Lots, for each Lot separately or for only some Lots and each Authority may award contracts for different Lots/ combination of Lots.
Lot No: 2 Lot title: Installation and De-commissioning
1)Short description
The provision of a service to install new hardware into fire appliances/ de-commission, remove and safely dispose of the existing old hardware etc.
2)Common procurement vocabulary (CPV)

51000000, 32000000

3)Quantity or scope
The provision of a service to install new hardware into fire appliances/ de-commission, remove and safely dispose of the existing old hardware etc; (This includes the first time installation/ decommission, remove and also moving installations from old appliances into new appliances, new aerials, wiring, brackets etc.)
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Authorities may award contracts for a combination of Lots, for each Lot separately or for only some Lots and each Authority may award contracts for different Lots/ combination of Lots.
Lot No: 3 Lot title: Maintenance and Support
1)Short description
The provision of ongoing maintenance and support for the installed hardware and associated fittings.
2)Common procurement vocabulary (CPV)

72000000, 50000000

3)Quantity or scope
The provision of ongoing maintenance and support for the installed hardware and associated fittings (e.g. aerials, wiring etc), for the contract duration.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Authorities may award contracts for a combination of Lots, for each Lot separately or for only some Lots and each Authority may award contracts for different Lots/ combination of Lots.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As detailed in the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As detailed in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As detailed in the tender documentation.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Evidence required as stated in the tender documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The Council will undertake its initial financial assessment based on an independent credit reference report from Phoenix Commercial Data where this is available. If the result of this reference would mean a Tenderer failing to meet the Council’s requirements for financial viability or a credit reference agency reference is not available, the Council will require further evidence from Tenderers (e.g. published accounts) in order to finalise its assessment. The Council may also impose a Bond or Performance Guarantee on the successful Tenderer. Please see the tender documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Evidence required as stated in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The Authorities do not expect to invite any more than 5 organisations per Lot to the Invitation to Tender (ITT) stage however it reserves the right to invite more organisations where it is in the Authorities best interest so to do. Please see the tender documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
4056.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 18.2.2013 – 13:00
IV.3.4)Time limit for receipt of tenders or requests to participate
18.2.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 60 months from contract commencement unless the available option periods are taken.
VI.2)Information about European Union funds
VI.3)Additional information

Warwickshire County Council will be using its e-tendering system (In-Tend) for the administration of this procurement process and providers must register with the system to be able to express an interest. The web address is https://in-tendhost.co.uk/warwickshirecc

Registration and use of In-Tend is free. Once registered all correspondence for this procurement process must be via the in-tend correspondence function. However, if you are unable to register with the website please either e-mail procurement@warwickshire.gov.uk or call +44 1926412341.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.1.2013

Enjoyed this post? Share it!