Section I: Contracting authority
I.1)Name, addresses and contact point(s)
UK Shared Business Services Ltd
c/o British Antarctic Survey, High Cross, Madingley Road
Contact point(s): Operations and Logistics
For the attention of: Steve Lucas, UKSBS Procurement Specialist
CB3 0ET Cambridge
Telephone: +44 1223221463
Fax: +44 1223464740
General address of the contracting authority: www.antarctica.ac.uk
Address of the buyer profile: www.antarctica.ac.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Replacement sewage treatment plant, Rothera Station, Antarctica.
II.1.2)Type of contract and location of works, place of delivery or of performance
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The existing sewage treatment plant at Rothera Research Station, Adelaide Island, Antarctica is close to the end of its useful life.
The British Antarctic Survey is looking to install a new plant (or plants) that will give the station a more reliable, flexible and efficient way to deal with and treat sewage.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Replacement sewage treat plant, Rothera Research Station, Adelaide Island, Antarctica.
The British Antarctic Survey (BAS) is a component of the Natural Environment Research Council (NERC). Based in Cambridge, United Kingdom, it has – for over 60 years – undertaken the majority of Britain s scientific research on and around the Antarctic continent. It now shares that continent with scientists from over 30 countries.
Rothera Research Station:
Rothera Station is the principal BAS logistics centre for support of Antarctic field science. There is a 900 m long crushed rock runway at the station that allows an intercontinental air link with South America and the Falkland Islands. The Biscoe Wharf provides safe mooring for ships.
The station is open throughout the year. In the summer the population will peak at just over 100 people. In the winter months, April to mid October, a compliment of around 22 will continue the science work and look after the station infrastructure.
The new treatment plant(s) should be capable of accepting and processing the following loadings:
— Summer period (November to March inclusive) an average of 92 persons,
— Winter period (April to October inclusive) maximum of 22 persons,
— Maximum potential station personnel is 124 persons, although this number is rarely seen. The likely maximum is 110 persons for very short time periods.
The plant unit(s) will receive macerated domestic waste in pumped pulses. Approximately 25 % of this will be sea water (3.5 % salt) from the toilet flushing system. Total volumes of waste water are as follows.
— Summer average: 13 m³/day,
— Summer maximum: 17 m³/day,
— Winter average: 6 m³/day,
— Winter maximum: 7 m³/day.
Rothera waste water should be considered to be medium to strong in nature.
Sewage Plant Configuration:
The new treatment plant(s) must be modular self contained units, capable of producing low volumes of a stable by-product suitable for on-site incineration. This could be either an integral unit or separate from the treatment plant.
All electrical controls, automatic and manual, pumps and ancillary equipment necessary for the efficient operation of the plant shall be included.
Final effluent will be discharged direct to sea and must therefore comply with the EU Urban Waste Water Directive (1991).
The proposed plant unit(s) must be capable of installation within an existing building, having a footprint of 10 m long x 7 m wide x 4 m high.
All proposed equipment shall be suitable for indoor operation at an ambient temperature of 10 deg C. The unit(s) shall offer a life expectancy of 15 to 20 years and the use of non metallic materials is preferred.
All units shall be commissioned, tested and witnessed prior to end of January 2014 and shall be export packed and delivered to BAS Cambridge by the 28.2.2014. Invoices are to be submitted for payment no later than Friday 7.3.2014.
Estimated value excluding VAT: 170 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 6.9.2013. Completion 28.2.2014
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment terms to be confirmed in tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability would be required.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Potential suppliers will be excluded if one of the following applies: the supplier is in a state of bankruptcy, insolvency, compulsory winding up, administration, receivership, composition with creditors or any analgous state, or subject to relevant proceedings, has been convicted of a criminal offence relating to business or professional misconduct, has committed an act of grave misconduct in the course of business, has not fulfilled obligations relating to the payment of taxes, is guilty of serious misrepresentation in supplying information required by the authority, is not in the possession of a licence or not a member of the appropriate trade or other organisation where the law requires it.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Bidders will be asked to provide details of the following:
— company details,
— financial and legal status,
— evidence of quality systems,
— health and safety policy,
— previous similar contracts undertaken.
Information and formalities necessary for evaluating if the requirements are met:
Bidders will be asked to provide details of the following:
— previous similar contracts undertaken.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 20.6.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
Deadline for expressions of interest: 20.6.2013.
Proposed/estimated ITT issue date: 8.7.2013.
Proposed/estimated ITT return date: 16.8.2013.
Proposed/estimated contract award date: 6.9.2013.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: