Replacement Windows and Doors Programme

Replacement Windows and Doors Programme

The tender is for the replacement of windows and dwelling entrance doors where required and covers all of Cheltenham Borough Council’s domestic housing stock and leasehold properties which are managed by Cheltenham Borough Homes.

United Kingdom-Cheltenham: Installation of doors and windows and related components

2015/S 132-242018

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cheltenham Borough Council
Municipal Offices, Promenade
For the attention of: Julian Denslow
GL50 9SA Cheltenham
UNITED KINGDOM
Telephone: +44 1242774634
E-mail: julian.denslow@cheltborohomes.org
Fax: +44 1242775233

Internet address(es):

General address of the contracting authority: www.cheltenham.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA25767

Electronic access to information: www.mytenders.org

Electronic submission of tenders and requests to participate: www.mytenders.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Replacement Windows and Doors Programme.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Cheltenham.

NUTS code UKK13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The tender is for the replacement of windows and dwelling entrance doors where required and covers all of Cheltenham Borough Council’s (CBC) domestic housing stock and leasehold properties which are managed by Cheltenham Borough Homes (CBH). The housing stock is contained within the Borough of Cheltenham and totals approximately 5 000 dwellings of which approximately 50 % are contained within blocks no higher than five storeys.
In brief this tender includes for:
— Providing windows & doors that meet all the requirements of the Contract Documents.
— Providing a comprehensive specification and design advisory service to assist CBH with the selection of window and door styles.
— Undertaking compliance and measurement surveys.
— Providing a first class installation service including the removal and disposal of existing units.
— Provision of a comprehensive quality auditing system
— Provision of computerised ‘as-installed’ product schedules
The tender contains two lots:
Lot 1 — Replacement PVCu windows and PVC-u doors
Estimated Total Value — 9 000 000-11 000 000 GBP total
Lot 2 — Replacement grp composite doors
Estimated Total Value — 3 500 000-4 000 000 GBP total

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=157352

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

45421100, 45421130, 45421132, 44221000, 44221100, 45421131, 44221200, 44221220, 44221230, 44221120

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The tender is for the replacement of windows and dwelling entrance doors where required and covers all of Cheltenham Borough Council’s (CBC) domestic housing stock and leasehold properties which are managed by Cheltenham Borough Homes (CBH). The housing stock is contained within the Borough of Cheltenham and totals approximately 5000 dwellings of which approximately 50 % are contained within blocks no higher than five storeys.
In brief this tender includes for:
— Providing windows & doors that meet all the requirements of the Contract Documents.
— Providing a comprehensive specification and design advisory service to assist CBH with the selection of window and door styles.
— Undertaking compliance and measurement surveys.
— Providing a first class installation service including the removal and disposal of existing units.
— Provision of a comprehensive quality auditing system
— Provision of computerised ‘as-installed’ product schedules
The tender contains two lots:
Lot 1 — Replacement PVCu windows and PVC-u doors
Estimated Total Value — 9 000 000-11 000 000 GBP total
Lot 2 — Replacement grp composite doors
Estimated Total Value -3 500 000-4 000 000 GBP total.
Estimated value excluding VAT:
Range: between 12 500 000 and 15 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: It is anticipated that the Contract Period shall be for an initial period of 2 years 4 months assuming the Anticipated Commencement Date is achieved and the form of contract shall be the JCT Measured Term contract. CBH will be the Contract Administrator and CBC the Employer.
Anticipated Commencement Date — November 2015
Expiry Date — 31.3.2018
The Employer shall have an option to extend the Contract Period by up to a further 1½ years, subject to continued satisfactory annual performance reviews and by mutual agreement with the Contractor. Should the Employer choose to exercise this option then the Expiry Dates will be as follows:
Expiry Date — 1st annual extension (as amended) — 31.9.2020.
Provisional timetable for recourse to these options:
in months: 29 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 18 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 20.11.2015. Completion 30.9.2020

Information about lots

Lot No: 2Lot title: Replacement grp composite doors

1)Short description

— Providing doors that meet all the requirements of the Contract Documents.
— Providing a comprehensive specification and design advisory service to assist CBH with the selection of door styles.
— Undertaking compliance and measurement surveys.
— Providing a first class installation service including the removal and disposal of existing units.
— Provision of a comprehensive quality auditing system
— Provision of computerised ‘as-installed’ product schedules.

2)Common procurement vocabulary (CPV)

45421131, 44221200, 44221220, 44221230

3)Quantity or scope

— Providing doors that meet all the requirements of the Contract Documents.
— Providing a comprehensive specification and design advisory service to assist CBH with the selection of door styles.
— Undertaking compliance and measurement surveys.
— Providing a first class installation service including the removal and disposal of existing units.
— Provision of a comprehensive quality auditing system
— Provision of computerised ‘as-installed’ product schedules.
Estimated value excluding VAT:
Range: between 3 500 000 and 4 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 1Lot title: Replacement PVCu windows and PVC-u doors

1)Short description

— Providing windows & doors that meet all the requirements of the Contract Documents.
— Providing a comprehensive specification and design advisory service to assist CBH with the selection of window and door styles.
— Undertaking compliance and measurement surveys.
— Providing a first class installation service including the removal and disposal of existing units.
— Provision of a comprehensive quality auditing system
— Provision of computerised ‘as-installed’ product schedules.

2)Common procurement vocabulary (CPV)

45421100, 45421130, 45421131, 44221000, 44221200, 44221220, 44221230, 45421132, 44221100, 44221120

3)Quantity or scope

— Providing windows & doors that meet all the requirements of the Contract Documents.
— Providing a comprehensive specification and design advisory service to assist CBH with the selection of window and door styles.
— Undertaking compliance and measurement surveys.
— Providing a first class installation service including the removal and disposal of existing units.
— Provision of a comprehensive quality auditing system
— Provision of computerised ‘as-installed’ product schedules.
Estimated value excluding VAT:
Range: between 9 000 000 and 11 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Information outlined in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with Cheltenham Borough Homes on all matters relating to the contract. All consortia members or groupings will be jointly and severally liable in respect to the obligations and liabilities relating to the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information outlined in the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information outlined in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information outlined in the tender documentation.
Minimum level(s) of standards possibly required:
Information outlined in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CBC 2015 – 005
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

10.8.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

14.8.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(MT Ref:157352).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Cheltenham Borough Council
Municipal Offices, Promenade
GL50 9SA Cheltenham
UNITED KINGDOM
E-mail: procurement@gosharedservices.org.uk
Telephone: +44 1242775055

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address of the contracting authority of this contract notice. If an appeal regarding the award of a contract has not been successfully resolved the public contract regulations 2015 provide aggrieved parties who have been harmed or at risk of harm by a breach of the rules to action in the high court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

7.7.2015

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