Requirement for Legal Case Management System

Requirement for Legal Case Management System

Including implementation, training, system support and maintenance and ongoing development of the system.

United Kingdom-Leicester: System and support services

2015/S 212-384864

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leicester City Council
Bosworth House, 9 Princess Road West
For the attention of: Nina Mistry
LE1 6TH Leicester
UNITED KINGDOM
Telephone: +44 1164541274
E-mail: nina.mistry2@leicester.gov.uk

Internet address(es):

General address of the contracting authority: www.leicester.gov.uk

Electronic access to information: https://www.delta-esourcing.com — Access Code: VJTQ23H6YK
Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com — Access Code: VJTQ23H6YK

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Legal Case Management System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKF21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

System and support services. Software package and information systems. The Council is inviting Bidders to request to participate by completing the Pre-Qualification Questionnaire (PQQ) in connection with a competitive procurement with negotiation, conducted under the Public Contract Regulations 2015, for a single contractor for the provision of a Legal Case Management System including implementation, training, system support and maintenance and ongoing development of the system and on a non-exclusive basis, as called off, additional functionality that maybe required over the term of contract.
Further information about the requirements and undertakings of the contract may be found in the associated ITT documents published with this PQQ.
Please do not complete the ITT documents unless you are invited / shortlisted by the council, following the assessment of the PQQ responses. at this stage, the ITT documents have been provided for information only.
The contract duration is for an initial term of 3 years commencing on the anticipated Go Live date of the 1.8.2016 with the option to extend for up to a further 2+1+1+1+1+1 years.

II.1.6)Common procurement vocabulary (CPV)

72250000, 48000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Council is inviting Bidders to request to participate by completing the Pre-Qualification Questionnaire (PQQ) in connection with a competitive procurement with negotiation, conducted under the Public Contract Regulations 2015, for a single contractor for the provision of a Legal Case Management System including implementation, training, system support and maintenance and ongoing development of the system and on a non-exclusive basis, as called off, additional functionality that maybe required over the term of contract.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The provision of appropriate guarantees, warranties and bonds is reserved.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Meeting the essential requirements within the PQQ and ITT documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NM/0368/LGS
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.11.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

30.11.2015 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

4.12.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Leicester:-System-and-support-services./VJTQ23H6YK

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/VJTQ23H6YK

GO Reference: GO-20151029-PRO-7256627.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.10.2015

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