Requirement for Grass and Hedge Cutting Services in Leicestershire

Leicestershire County Council is seeking to identify and appoint a Contractor to provide a Rural Grass, Hedge and Grip cutting service.

United Kingdom-Leicester: Agricultural, forestry, horticultural, aquacultural and apicultural services

2016/S 218-396907

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Leicestershire County Council
Croft Depot, Arbor Road, Croft
Leicester
LE9 3GE
United Kingdom
Contact person: Mrs Lauren Quinn
Telephone: +44 1163053866
E-mail: lauren.quinn@leics.gov.uk
NUTS code: UKF2

Internet address(es):Main address: http://www.leics.gov.uk

Address of the buyer profile: http://www.leics.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.eastmidstenders.org/index.html

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.eastmidstenders.org/index.html

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Leicestershire Rural Grass, Hedge and Grip Cutting 2017 – 2019.

Reference number: DN218384

II.1.2)Main CPV code

77000000

II.1.3)Type of contract

Services

II.1.4)Short description:

1.1 Leicestershire County Council (the Employer) is seeking to identify and appoint a Contractor to provide a Rural Grass, Hedge and Grip cutting service.

The service consists of the following elements:

— 3 x Planned rural grass cuts consisting of; 1 x Visibility Grass Cut Only, 2 x Single Swathe and Visibility Grass Cuts;

— Return visits for top-up to Full Width Grass Cut (Provisional);

— 1 x Planned Rural Hedge Cut;

— 1 x Planned Rural Grip Cut;

— The supply of: Tractor, Tractor Driver, Flail and Fuel for Engineer Instructed Day Works as required;

— Temporary Traffic Management.

II.1.5)Estimated total value

Value excluding VAT: 1 700 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

77000000

II.2.3)Place of performance

NUTS code: UKF2

II.2.4)Description of the procurement:

1.1 Leicestershire County Council (the Employer) is seeking to identify and appoint a Contractor to provide a Rural Grass, Hedge and Grip cutting service.

The service consists of the following elements:

— 3 x Planned rural grass cuts consisting of; 1 x Visibility Grass Cut Only, 2 x Single Swathe and Visibility Grass Cuts;

— Return visits for top-up to Full Width Grass Cut (Provisional);

— 1 x Planned Rural Hedge Cut;

— 1 x Planned Rural Grip Cut;

— The supply of; Tractor, Tractor Driver, Flail and Fuel for Engineer Instructed Day Works as required;

— Temporary Traffic Management.

The estimated total contract value is 425 000 GBP per annum. The proposed contract period is 2 years with potential extensions of a further 2 years in 1 year increments subject to performance. The Employer intends to appoint 1 Contractor(s) to provide the service.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Price is not the only award criterion and all criteria are stated only in the procurement documents / Weighting: 100

Price – Weighting: 100

II.2.6)Estimated value

Value excluding VAT: 1 700 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The proposed contract period is 2 years with potential extensions of a further 2 years in 1 year increments subject to performance. The Employer intends to appoint 1 Contractor(s) to provide the service.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Details to be provided in the invitation for tender.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/12/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 16/12/2016

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The scope of the service covered by this contract will require elements to be carried out in parallel. It would be unsuitable to therefore breakdown this contract in to Lots.

VI.4)Procedures for review

VI.4.1)Review body

Royal High Court of Justice
Strand
London
WC2A 2LL
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Leicestershire County Council (LCC) will incorporate a minimum 10 calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. Applicants/Tenderers who are unsuccessful shall be informed by LCC as soon as possible after the decision has been made as to the reasons why the applicant/tenderer was unsuccessful.

If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to review the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/11/2016

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