Research Administration System

Research Administration System

As a research led university Durham has a strategic need for improved Research Management Information that will allow the University to track and monitor research activity linked to individuals, groups, departments, institutes, faculties and REF UoAs.

UK-Durham: Software package and information systems

2013/S 022-033931

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Durham
Procurement Service, Mountjoy Centre, Holly Wing, Stockton Road
For the attention of: Liam Glasper
DH1 3LE Durham
UNITED KINGDOM
Telephone: +44 1913344528
E-mail: liam.glasper@durham.ac.uk
Fax: +44 1913344539

Internet address(es):

General address of the contracting authority: www.durham.ac.uk

Address of the buyer profile: Please click the following link to express an interest in this tender: http://events.transaxions.com/service.aspx?event=6331
Electronic access to information: http://events.transaxions.com/service.aspx?event=6331

Electronic submission of tenders and requests to participate: http://events.transaxions.com/service.aspx?event=6331

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
Other: Research
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
OJEU12-010 Research Administration System.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
NUTS code UKC1
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Research is at the core of Durham University. It shapes and inspires the disciplinary structure of our departments, several of which lead the UK – and even the world – in their fields. Research leads the content and development of our teaching at undergraduate and postgraduate levels, and creates new cross-disciplinary programmes through our centres and institutes. In partnership with policy-makers, industry, healthcare and education, Durhams cross-disciplinary and cross-cultural research shapes local, national and international agendas.
The University attracts annual research awards of approximately 45 million with a strategy for growth.
In the 2008 RAE Durham was independently assessed as having world-class research in every single area of assessment across the sciences, social sciences and humanities.
The results show that:
– 19% of our research was graded at 4 Star – world-leading
– 59% of our research was graded at 3 Star or above – internationally excellent
– 90% of our research was of international quality, 2 Star or above
We are currently developing our submission for REF 2014.
The quality and influence of Durhams research across our three faculties of Sciences, Social Sciences & Health, and Arts & Humanities, was recently recognised with a ranking of 26th for the citations of Durham research by global academics (THE World Rankings 2011-12). This ranked Durham ahead of a quarter of the Worlds top 20 universities, including Cornell and Michigan universities in the US, and the University of Toronto, Canada.
As a research led university Durham has a strategic need for improved Research Management Information that will allow the University to track and monitor research activity linked to individuals, groups, departments, institutes, faculties and REF UoAs. It will allow the University to quantify and evaluate its overall research performance in a comprehensive and detailed way which has not previously been possible and which will be vital in positioning ourselves in an increasingly competitive environment and assess our performance against our competitors.
To express an interest please go to the following website: http://events.transaxions.com/service.aspx?event=6331
II.1.6)Common procurement vocabulary (CPV)

48000000, 72261000, 72267000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Contract period = 6+2+2
Total value over contract period, including any extensions = approximately 610,000 GBP.
Estimated value excluding VAT: 610 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Initial contract period of 6 years. 2 further options to extend by periods of 2 years. Total = 6+2+2.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Requested in Tender
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and Several Liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Requested in Pre-Qualification Questionnaire / Tender (dependant on procedure used).
Please go to the following link to see the Durham University exclusion criteria document:
http://events.transaxions.com/service.aspx?event=6331
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Requested in Pre-Qualification Questionnaire / Tender (dependant on procedure used).
Please go to the following link to see the Durham University exclusion criteria document:
http://events.transaxions.com/service.aspx?event=6331

Minimum level(s) of standards possibly required: Requested in Pre-Qualification Questionnaire / Tender (dependant on procedure used).
Please go to the following link to see the Durham University exclusion criteria document:
http://events.transaxions.com/service.aspx?event=6331

III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Requested in Pre-Qualification Questionnaire / Tender (dependant on procedure used).
Please go to the following link to see the Durham University exclusion criteria document:
http://events.transaxions.com/service.aspx?event=6331

Minimum level(s) of standards possibly required:
Requested in Pre-Qualification Questionnaire / Tender (dependant on procedure used).
Please go to the following link to see the Durham University exclusion criteria document:
http://events.transaxions.com/service.aspx?event=6331

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
OJEU12-010.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 12.4.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
12.4.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 12.4.2013 – 12:00
Place:

As in 1 above.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised University personnel using the eSourcing system.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: July 2022.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

As in section V1.4.2 below

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. The communication will be in the form of a letter which will be issued electronically. The letter will provide a full debrief and contact details should a tenderer wish to appeal the decision. The timescale for appeals will be detailed in the letter.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
28.1.2013

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