Research Contract Land Allocation

Research Contract Land Allocation

A brief inviting proposals from consultants to research the costs and requirements, including the potential to release identified constraints to developing allocated sites in the National Park.
Value of tender: £Undisclosed
CONTRACT NOTICE – NON OJEU
Is this notice funded by the Welsh European Funding Office (WEFO)?
No
Contract Type
Supplies
SECTION I: CONTRACTING AUTHORITY
Name of the organisation
Pembrokeshire Coast National Park Authority
Contact Name
Sarah Middleton
Address
Llanion Park, Pembroke Dock, Pembrokeshire
Postcode
SA72 6DY
Phone
0845 345 7275
Fax
01646 689076
EMail
SarahM@pembrokeshirecoast.org.uk
Web Address
http://www.pembrokeshirecoast.org.uk
SECTION II: DETAILS OF THE CONTRACT
Type of supplies contract
Not Specified
Title of the contract
Land Allocation Implementation
Description of the contract

PEMBROKESHIRE COAST NATIONAL PARK

Local Development Plan, Adopted September 2010

Land Allocation Implementation

A brief inviting proposals from consultants to research the costs and requirements, including the potential to release identified constraints to developing allocated sites in the National Park.

August 2012

Pembrokeshire Coast National Park Authority

Llanion Park

Pembroke Dock

Pembrokeshire

SA72 6DY

CONTENTS

1.0 Introduction

2.0 Background

3.0 Requirements

4.0 Conditions

5.0 Submissions

6.0 Appendices

 

1.0 INTRODUCTION

 

1.1 This commission is to identify the requirements to allow sites allocated for residential and employment and mixed use in the Local Development Plan to be developed. On an individual site basis this includes:

? Identifying and costing infrastructure requirements;

? Identifying constraints to development and possible solutions to overcome these constraints.

1.2 Proposals and Fee bids are invited from specialist consultants.

 

2.0 BACKGROUND

2.1 The planning system should provide for an adequate and continuous supply of land to meet society’s needs in a way that is consistent with overall sustainability principles and objectives. Development plans should act as an effective tool for the delivery of sustainable development.

2.2 Part 6 of the Planning and Compulsory Purchase Act 2004 requires each planning authority in Wales to prepare a local development plan for its area. The Pembrokeshire Coast National Park Authority adopted its current Local Development Plan in September 2010 .

2.3 Land is allocated in the Plan for housing (including affordable housing), employment and mixed uses. Housing allocations are listed in Table 7 of the Plan and employment and mixed use allocations in Table 3.

2.4 In preparing the Local Development Plan, authorities are required to ensure that adequate provision is made for development and infrastructure provision. It is important that proposals are realistic and likely to be implemented during the plan period. The identification of sites for specific uses (including mixed uses) should be founded on a robust and credible assessment of the suitability and availability of land for particular uses or a mix of uses and the probability that it will be developed.

2.5 Opportunities for development in the National Park are limited by the environmental capacity of this protected landscape. As such there is, in some instances, a need for infrastructure investment beyond site boundaries (eg. Road improvements) and other constraints (eg. Sewage system capacity) which require resolution for the site to be brought forward. Alternatives to the sites allocated are seldom available and in any case are likely to be subject to the similar constraints.

2.6 There is a significant need for affordable housing in the National Park and the strategy of the Plan is to provide for this need as close to the point of demand as possible. The policy approach is to require a 50% contribution within residential development towards affordable housing provision, with the general market housing being used to cross-subsidise the affordable housing on each site. In some locations the proportion of affordable housing is higher.

2.7 The cost of providing the infrastructure requirements or over-coming constraints will have an impact on the viability of developing the sites. Costs will need to be identified and evaluated. Appendix B contains a list of sites allocated for development in the Local Development Plan and briefly lists any constraints identified in bringing the site forward for development.

Constraints

2.8 Road Improvements – in a number of instances work is required to the existing highway to accommodate the site access. For several sites, the provision of the access road will also necessitate additional expenditure.

2.9 Foul water drainage – In a number of instances the particular constraint to development relates to the capacity of the sewage system and/or sewage treatment works to accommodate the waste generated by new development. In some instances the problem arises from surface water entering the sewage system.

2.10 Dwr Cymru/Welsh Water has advised in many cases that their current Approved Maintenance Programme 5 will not fund improvements to increase capacity within the systems and in such instances developer contributions will be required to undertake the necessary work. This sometimes requires funding of a study to identify the extent of a problem, and in other instances developer contributions to rectify capacity issues. This commission is to include examination of the potential to release capacity at the sewage treatment work by removing some of the surface water through modifications to existing building drainage, using sustainable drainage systems to free-up sufficient capacity to allow some or all of the allocated developments to be brought forward.

2.11 Other constraints – there are a small number of other identified constraints for some sites, namely land ownership, underground gas issues, flood consequence assessment and relocation of a football pitch.

2.12 Further details are listed in Appendix A and in Appendix 2 to the Local Development Plan

2.13 The commission is funded by Pembrokeshire Coast National Park Authority.

2.14 The steering group managing this commission will comprise

? Sarah Middleton (Planning Officer)

? Martina Dunne (Head of Park Direction)

? Richard James (Planning Officer)

? Stephen Benger (Engineering Development Control Manager)

2.15 The contact for the project to whom all correspondence and enquiries should be addressed is Sarah Middleton, Pembrokeshire Coast National Park Authority, Llanion Park, Pembroke Dock, Pembrokeshire SA72 6DY. Tel: 0845 345 7275 email – sarahm@pembrokeshirecoast.org.uk

3.0 REQUIREMENTS

3.1 Outline Requirements

i. Initial client /consultant briefing meeting (meeting 1)

ii. Identify specific constraints for each allocated site.

iii. Contact with relevant bodies to assist in identifying:

• Works required to overcome each of the constraints;

• Costs of works

• Time constraints/prioritisation/phasing.

iv. Identify which requirements should be S106/site specific requirements and which have the potential to be Community Infrastructure Levy (CIL) requirements.

v. Produce draft report for Client Group prior to second meeting to finalise report.

vi. Second client /consultant meeting to finalise report.

vii. Provide final report.

3.2 Detailed Requirements

3.3 Attend an introductory briefing meeting (Meeting 1) with the Client Group in Pembrokeshire before the commencement of any work. The meeting will be for the client/consultant to clarify and confirm any ambiguous and outstanding matters. It will also be an opportunity for the client to pass all background documents to the consultant and most importantly for the Client and Consultant to get to know each other better and share their common objectives.

3.4 Contact and if necessary meet with the relevant agencies to identify in detail what is required to overcome each of the identified constraints, including costs, any planned works by each of the bodies or contributions they would be able to make. Also consider the potential for alternative solutions or compromises that may allow development to be brought forward. Details of costs to be paid by developers will need to be identified.

3.5 Set out in the report which of the constraints should be overcome by means of a S106 Agreement or planning conditions and which, if any should be CIL requirements.

3.6 Produce a draft report for the Authority to identify the study findings by 18th January 2013. Three printed copies and electronic copy of the report to be provided, including maps, diagrams etc.

3.7 Second meeting with the client group to consider comments on the draft final report (25th January 2013). Three printed copies and electronic copy of the final report are to be provided by week ending 1st February 2013.

Failure to satisfy the Client Group with this revised work will result in termination of the commission and payment to the Consultant of a quantum meruit determined solely at the discretion of the Client Group.

4.0 CONDITIONS

4.1 The working arrangements for this commission are confidential. The

Consultants must not discuss their findings or proposals with any third party without prior approval of the Client Group.

4.2 It will be a condition of the appointment that the Consultant will hold the Clients indemnified against any claims arising from the commission whether caused by negligence or otherwise. The Consultant will be required to carry Professional Indemnity Cover of at least £5,000,000.

4.3 Copyright for all work produced will rest with the commissioning Authority.

4.4 The Programme for the project is set out in paragraph 5.27. The time table for the commission is fixed. Time is of the essence of the Contract.

4.5 It is anticipated that the project will require the following skills:

Development Surveyors

Land Use Planning

Flooding and drainage

Community Infrastructure Levy

Section 106

Roads and Highways Requirements

4.6 Selected Consultants may provide all services required by this Brief or may sub-contract particular tasks. The lead consultant must be responsible for all of the work of the whole team. The appointed consultants will undertake all the research and analysis necessary to achieve the requirements set out in the Brief.

4.7 All professional services must be provided by persons who are appropriately trained in the relevant disciplines referred to and in the event of not being Chartered they must be under the close supervision of those who are.

4.8 An electronic copy and three hard copies are required of all Reports, Drawings, Photographs, Maps etc.

4.9 Meetings are as set out in the Programme.

5.0 SUBMISSIONS

5.1 Consultants are invited to submit Proposals for carrying out the Commission to include all fees and expenses by 12 noon on Friday 31st August 2012.

5.2 The Proposal shall clearly identify the fee bid elements.

5.3 The Proposal shall include details of team members, relevant experience, daily rates of fees for staff, proposed allocation of staff time, allowance for expenses, printing, graphics, names of referees, involvement of subcontractors etc.

5.4 The Consultant should expand on the approach they intend to adopt in executing this Brief. This should include a clear specification of the support they would expect from the client and information they would require in undertaking the study.

5.5 Submissions should include a clear specification of all the work the Consultants will undertake in response to this Brief, including details of costs and time estimates for the various phases of the project. A suggested format for fee bid presentation is set out at 5.26.

5.6 Proposals and fee bids are required on a task by task basis.

5.7 Proposals should be submitted to Richard Griffiths, Finance Manager, Pembrokeshire Coast National Park, Llanion Park, Pembroke Dock, Pembrokeshire, SA72 6DY by 12 noon on Friday 31st August 2013.

5.8 The proposal should be in a sealed envelope which does not bear any mark identifying the Proposer and which should be clearly marked Surface Water Drainage and Sewage System Capacity Project.

5.9 Four hard copies of all Proposals Documents should be submitted.

5.10 The validity of the Proposals and Fee Bids shall be 90 days from receipt of the Proposal and Fee Bid.

5.11 No unauthorised alterations or additions should be made to the Brief. Any such alteration, addition or qualification may render the proposal liable to rejection.

5.12 Any questions the Consultants may wish to ask must be in writing and addressed to Sarah Middleton, Planning Officer, Pembrokeshire Coast National Park, Llanion Park, Pembroke Dock, Pembrokeshire, SA72 6DY to arrive no later than 12 noon on Tuesday 21st August 2012.

5.13 An explanatory memorandum based on the questions submitted will be circulated to all competitors which will form part of the conditions.

5.14 Oral questions will not be accepted.

5.15 Competitors must not discuss their Proposal or Fee Bid with the Client Group neither Members nor Officers of the Park nor with third parties.

5.16 Submissions may be excluded:

? If received after 12 noon on Friday 31st August 2012.

? If, in the opinion of the Client Group, it does not substantially meet the requirements of the Brief.

? If any mandatory requirements or the conditions and Brief are disregarded.

5.17 The selection of the Consultants’ bidding, will be by competitive interview conducted by the client on the basis of the Value Assessment Criteria set out at appendix A.

5.18 The competitive interviews will take place on Thursday 13th September at the National Park Offices, Llanion Park, Pembroke Dock and Consultants should bring with them all relevant presentational information. Should any specialist equipment be required please advise of this at least three days in advance.

5.19 Times for interviews will be allocated by ballot and be notified to Applicants.

5.20 The Client Group managing the commission and comprising the Interview Panel will be:

? Sarah Middleton, (Planning Officer)

? Martina Dunne (Head of Park Direction)

? Richard James (Planning Officer)

? Stephen Benger (Engineering Development Control Manager)

5.21 The decision of the Client Group will be final and they will not enter into any discussion or correspondence with unsuccessful applicants.

5.22 The appointment will be by exchange of letters.

5.23 The client does not bind itself to accept the lowest or any Proposal nor will it be responsible for or pay any expenses or losses which may be incurred by the Consultant in the preparation of their Proposal or Fee Bid.

5.24 The appointed Consultants may be required to modify their Proposals to meet the reasonable requirements of the Client Group within the original Brief but without payment of any extra fees. The Client Group will advise the unsuccessful applicants of the name of the selected Consultant but will not enter into any other discussions or correspondence.

5.25 For further information please contact Sarah Middleton, Pembrokeshire Coast National Park, Llanion Park, Pembroke Dock, Pembrokeshire, SA72 6DY. Telephone: 0845 345 7275

5.26 Fee Bid Submission – Suggested Presentation

Team Member Profession Daily Rate Days Input Total

£ £

e.g.

Dai Jones Land use planner 500 3 1,500.00

Wil Evans Drainage expert 200 10 2,000.00

 

Also e.g.

Printing 500.00

 

 

 

Total Fee Bid 4,000.00

5.27 Timetable

Week Ending 10th August 2012 31st August 2012 13th September 2012 21st September 2012 Week Ending 18th January 2013 25th January 2013 1st February 2013

Advertising commission. Fee bid submission deadline. Competitive Interviews. Initial meeting with successful consultants. Submission of draft final report. 2nd meeting with consultants to finalise report. Submission of final report to client group.

 

Appendix A: SELECTION OF CONSULTANT

PROJECT: Local Development Plan Land Allocation Implementation DATED:

CONSULTANT:

TENDER PANEL:

CRITERIA MAXIMUM

MARK MARK

GIVEN TOTAL MARK FOR EACH OF THE CRITERIA

1. General experience and reputation (10% weighting)

 

 

2. Project team (20% weighting)

3. Response to the brief (50% weighting)

4. Price (20% weighting)

 

 

 

TOTAL

 

Appendix B: Sites Allocated in the Local Development Plan and Identified Constraints to Development

Location Site Name Identified Constraints

St Davids South of St Davids Assemblies (EA748) • Improvement of Glasfryn Road

Tenby Brynhir (HA377) • Sewage Treatment Works Capacity study needed.

• Possible Sewage Treatment Works upgrade needed.

• Access road

Tenby Rectory Car Park (HA724) • Sewage Treatment Works Capacity study needed.

• Possible Sewage Treatment Works upgrade needed.

Tenby Butts Field Car Park (HA 752) • Sewage system capacity study needed.

• Possible Sewage Treatment Works upgrade needed.

Tenby Reservoir Site (HA760) • Sewage Treatment Works Capacity study needed.

• Possible Sewage Treatment Works upgrade needed.

• Access road

Tenby West of Narberth Road (HA727) • Access road

• 3rd party land ownership

Broad Haven South of Driftwood Close (HA734) • Sewage Treatment Works improvement needed.

Dale Castle Way (HA382) • Estate road required.

Herbrandston East Herbrandston Hall (HA732) • Flood consequence assessment needed.

Jameston North of Landway Farm (HA436) • Pumping station upgrade and adoption needed.

Jameston Green Grove (HA821) • Pumping station upgrade and adoption needed.

Jameston Opposite Bush Terrace (HA730) • Sewage Treatment Works capacity study needed.

• Possible Sewage Treatment Works upgrade needed.

Manorbier Station Field opposite Manorbier VC School (HA848) • Sewage Treatment Works capacity study needed.

• Possible Sewage Treatment Works upgrade needed.

New Hedges Cross Park (HA813) • Sewage system improvements needed.

• Sewage Treatment Works capacity study needed.

• Possible Sewage Treatment Works upgrade needed.

• Investigation for potential mine workings/underground gas needed.

Solva Adj Bro Dawel (HA384) • Sewage Treatment Works improvements needed.

• Relocation of football pitch needed.

Solva Bank House (HA792) • Sewage Treatment Works improvements needed.

Dinas Cross Opposite Bay View Terrace • Sewage system upgrade needed.

Tenby White Lion Street/Deer Park (MA707) • Sewage system study needed.

St Davids Between Glasfryn Road and Millard Park (MA746) • Improvement of Glasfryn Road

Broad Haven North-East Broad Haven (MA776) • Sewage Treatment Works improvement needed.

• Access road and associate road improvements needed.

Manorbier Station Land part of Buttylands (MA895) • Sewage Treatment Works capacity study needed.

• Possible Sewage Treatment Works upgrade needed.

• Sewage system study needed.

St Ishmaels Adjacent to School (MA733) • Sewage Treatment Works capacity study needed.

• Possible Sewage Treatment Works upgrade needed.

Classification of contract (CPV codes)
90710000 – Environmental management.

SECTION III: AWARD CRITERIA

SECTION IV: Administrative Information
Instructions to suppliers
Proposals should be submitted to Richard Griffiths, Finance Manager, Pembrokeshire Coast National Park, Llanion Park, Pembroke Dock, Pembrokeshire, SA72 6DY by 12 noon on Friday 31st August 2013
Reference Number
sm001
Deadline Date
31.08.2012
Deadline date refers to
12 noon
Does this contract relate to a Project / Programme funded by EU funds?
No
Community Benefits do not apply to this contract

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