Research Intelligence System Tender

Research Intelligence System Tender

The University has an opportunity to procure a ‘Research Intelligence System’ (previously called ‘Current Research Information System’), which will bring together all of the research data the University holds into a single system.

United Kingdom-Nottingham: Software package and information systems

2015/S 093-166848

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The University of Nottingham
Kings Meadow Campus, Lenton Lane
Contact point(s): Procurement Department
For the attention of: Jayson Tarr
NG7 2NR Nottingham
UNITED KINGDOM
Telephone: +44 1158232230
E-mail: jayson.tarr@nottingham.ac.uk

Internet address(es):

General address of the contracting authority: http://www.nottingham.ac.uk/procurement/

Address of the buyer profile: https://in-tendhost.co.uk/universityofnottingham

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Research Intelligence System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Nottingham United Kingdom, with addition elements to be delivered in China and Malaysia.

NUTS code UKF14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University has an opportunity to procure a ‘Research Intelligence System’ (previously called ‘Current Research Information System’), which will bring together all of the research data the University holds into a single system which enables University staff to:
— Quickly pull together the data needed as evidence for research proposals or for exporting into external systems;
— Identify trends and help manage performance;
— Easily generate reports;
— Better target support for the preparation of bids;
— Provide more accurate reporting of both the income pipeline and current profile;
— Provide online profiles containing detailed data about the individual researcher, unit or research group’s track record, and the organisation’s research;
— Simplify processes for the deposit and management of research publications to comply with Green Open Access requirements;
— Automate these processes as much as possible, reducing the administrative burden on all those involved in the research lifecycle.
We intend to enter into a contract for the design, configuration and implementation of this platform along with ongoing support of the platform for our 3 global campuses the UK, China and Malaysia.
The University has organised a Bidders’ Day (Wednesday 20.5.2015) for tendering organisations, on this day the University will present an overview of the requirements and visit key sites across the University. If you are unable to attend the specific session please still submit any clarification question you have via the e-Tendering system and a copy of the transcript/presentation will be made available.
The contract will be issued on the 1.8.2015, with the support, maintenance and licensing commencing on the date of Acceptance of the solution for an initial period of five years, upon which time subject to ongoing review of cost, performance, competitiveness and the on-going need for the service the contract may be extended on an annual basis for a maximum duration as to not distort competition within the market.
To Express Interest:
Please first register on the eTendering system then Login and go to Tenders.
Find the project scroll down to View Details and then scroll down to the Express Interest’ button at the foot on the right hand side.
Note: To make sure you receive our e-mail notifications and to ensure our emails reach your inbox please add our eTenders host e-mail domain @in-tend.co.uk to your safe senders list and check your spam filter settings.
Please express interested in this project to find out further information and register to receive updates on this tender. Once you have expressed interest in this project please read the attached documents for information and the next steps of the process.

II.1.6)Common procurement vocabulary (CPV)

48000000, 48900000, 48810000, 48170000, 48100000, 73110000, 72200000, 72600000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

See Procurement Documents for full details. Subject to ongoing review of cost, performance, competitiveness and the on-going need for the service the University will have the option to extended the contract on an annual basis for a maximum duration as to not distort competition within the market.

II.2.2)Information about options

Options: yes
Description of these options: Subject to ongoing review of cost, performance, competitiveness and the on-going need for the service the University will have the option to extended the contract on an annual basis for a maximum duration as to not distort competition within the market.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Starting 1.8.2015. Completion 31.7.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised within the procurement documents if this is necessary. Parent company and/or other guarantees of performance and financial liability may be required by the Contracting Authority or proposed by participants if considered appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see published procurement documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a contract is awarded to a consortium, the Contracting Authority may require the consortium to form a legal entity before entering into the contract. Any consortium to have a designated lead organisation, all members will have joint and several liability in respect of the obligations and liabilities to the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Section 5 of the Public Contracts Regulations 2015 (as amended), on the basis of information provided in response to the procurement documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Section 5 of the Public Contracts Regulations 2015 (as amended), on the basis of information provided in response to the procurement documents. The procurement documents can be accessed at: https://in-tendhost.co.uk/universityofnottingham using the instructions detailed in III.2.1 The Contracting Authority may take into account any of the following information:

(a) A copy of the audited accounts for the most recent 2 years;
(b) A statement of the turnover, profit and loss account, current liabilities and assets, and cash flow for the most recent year of trading for this organisation;
(c) A statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position;
(d) Alternative means of demonstrating financial status if any of the above are not available (e.g. Forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).
Minimum level(s) of standards possibly required: (e) Where the Contracting Authority has specified a minimum level of economic and financial standing and/or a minimum financial threshold within the evaluation criteria of the procurement documents for this procurement.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates will be assessed in accordance with Section 5 of the Public Contracts Regulations 2015 (as amended), on the basis of information provided in response to the procurement documents.
Minimum level(s) of standards possibly required:
Please see published procurement documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PROC JT ITT/702

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 24-039327 of 4.2.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.5.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.6.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 60 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 8.6.2015 – 13:00

Place:

Electronically, via web-based portal.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The University has organised a Bidders’ Day (Wednesday 20.5.2015) for tendering organisations, on this day the University will present an overview of the requirements and visit key sites across the University. If you are unable to attend the specific session please still submit any clarification question you have via the e-Tendering system and a copy of the transcript/presentation will be made available.
This procurement has not been subdivided into lots as the contracting authority is looking to procure a complete system that covers the end-to-end research lifecycle (either directly from a single provider or through that single provider integrating their solution with third-parties), previously the contracting authority has purchased elements from separate organisations which has created a miss-match of systems and functionality resulting is reduced value for the organisation.
This procurement will be managed electronically via the Contracting Authority’s e-Tendering Site. To participate in this procurement, participants must first be registered on the e-Tendering Site. If you have not yet registered on the e-Tendering Site, this can be done online at https://in-tendhost.co.uk/universityofnottingham by following the link ‘Register’. Full instructions for registration and use of the system can be found at https://in-tendhost.co.uk/universityofnottingham/aspx/BuyerProfiles Once you have registered on the e-Tendering Site, a registered user can Express Interest for a specific procurement. This is done by login into the e-Tendering Site, selecting Tenders > Current from the top navigation bar, locating the specific procurement you wish to Express Interest in, select View Details and then scroll down to the bottom of the page and click Express Interest on the right hand side. As a user of the e-Tendering Site you will have access to In-Tend e-mail messaging service which facilitates all correspondents sent to you and from you in relation to any specific procurement event. To make sure you receive our e-mail notifications and to ensure our emails reach your inbox please add our e-Tendering Site host e-mail domain @in-tend.co.uk to your safe senders list and check your spam filter settings. Please note it is your responsibility to access these emails on a regular basis throughout the procurement to ensure you have sight of all relevant information. For technical assistance (only) on e-Tendering Site please contact In-Tend Support Desk email: support@in-tend.co.uk or via Telephone +44 1144070065. Responses must be published by the date in IV.3.4).

All correspondence and expressions of interest relating to this procurement must be made through the contracting authority’s e-Tendering Site:https://in-tendhost.co.uk/universityofnottingham Non-compliant expressions of interest will not be considered or acknowledged.

The contracting authority expressly reserves the right (i) not to award any contract as a result of the procurement process related to the publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement (limited to the extent permitted under the Public Contracts Regulation 2015); and in no circumstances will the contracting authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of the candidate. Electronic ordering, invoicing and payment may be used by the contracting authority under this contract.
In the event that this notice relates to the formation of a framework agreement, the value entered in Section II.1.4) this is only an estimate, we cannot guarantee to candidates any business through the resulting agreement. If the contracting authority decides to enter into a framework agreement with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any orders placed under this framework agreement will form a separate contract under the scope of this framework agreement between the supplier(s) and the contracting authority. The contracting authority utilising the framework reserve the right to use any electronic portal during the life of the agreement. The contracting authority reserves the right to procure some of their needs covered by this notice outside of this procurement exercise.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 86 and 87 of the Public Contracts Regulations 2015, the contracting authority will incorporate a minimum 10 calendar day standstill period starting from the day when contract award was notified to the bidders. Unsuccessful bidders will be provided with a de-brief in the award decision at the start of the standstill period including details of their bid in relation to the winning bid comprising the reasons for the decision, the characteristics and relative advantages of the successful tender, the score of the economic operator and the name of the economic operator to be awarded the contract. Tenderers have a right to appeal provided for within the Public Contracts Regulations 2015. Any such proceedings must be brought in the High Court of England and Wales.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.5.2015

Enjoyed this post? Share it!