Research Intelligence System Tender
The University has an opportunity to procure a ‘Research Intelligence System’ (previously called ‘Current Research Information System’), which will bring together all of the research data the University holds into a single system.
United Kingdom-Nottingham: Software package and information systems
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
The University of Nottingham
Kings Meadow Campus, Lenton Lane
Contact point(s): Procurement Department
For the attention of: Jayson Tarr
NG7 2NR Nottingham
Telephone: +44 1158232230
General address of the contracting authority: http://www.nottingham.ac.uk/procurement/
Address of the buyer profile: https://in-tendhost.co.uk/universityofnottingham
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Nottingham United Kingdom, with addition elements to be delivered in China and Malaysia.
NUTS code UKF14
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
— Quickly pull together the data needed as evidence for research proposals or for exporting into external systems;
— Identify trends and help manage performance;
— Easily generate reports;
— Better target support for the preparation of bids;
— Provide more accurate reporting of both the income pipeline and current profile;
— Provide online profiles containing detailed data about the individual researcher, unit or research group’s track record, and the organisation’s research;
— Simplify processes for the deposit and management of research publications to comply with Green Open Access requirements;
— Automate these processes as much as possible, reducing the administrative burden on all those involved in the research lifecycle.
We intend to enter into a contract for the design, configuration and implementation of this platform along with ongoing support of the platform for our 3 global campuses the UK, China and Malaysia.
The University has organised a Bidders’ Day (Wednesday 20.5.2015) for tendering organisations, on this day the University will present an overview of the requirements and visit key sites across the University. If you are unable to attend the specific session please still submit any clarification question you have via the e-Tendering system and a copy of the transcript/presentation will be made available.
The contract will be issued on the 1.8.2015, with the support, maintenance and licensing commencing on the date of Acceptance of the solution for an initial period of five years, upon which time subject to ongoing review of cost, performance, competitiveness and the on-going need for the service the contract may be extended on an annual basis for a maximum duration as to not distort competition within the market.
To Express Interest:
Please first register on the eTendering system then Login and go to Tenders.
Find the project scroll down to View Details and then scroll down to the Express Interest’ button at the foot on the right hand side.
Note: To make sure you receive our e-mail notifications and to ensure our emails reach your inbox please add our eTenders host e-mail domain @in-tend.co.uk to your safe senders list and check your spam filter settings.
Please express interested in this project to find out further information and register to receive updates on this tender. Once you have expressed interest in this project please read the attached documents for information and the next steps of the process.
II.1.6)Common procurement vocabulary (CPV)
48000000, 48900000, 48810000, 48170000, 48100000, 73110000, 72200000, 72600000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
II.2.2)Information about options
Description of these options: Subject to ongoing review of cost, performance, competitiveness and the on-going need for the service the University will have the option to extended the contract on an annual basis for a maximum duration as to not distort competition within the market.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Section 5 of the Public Contracts Regulations 2015 (as amended), on the basis of information provided in response to the procurement documents. The procurement documents can be accessed at: https://in-tendhost.co.uk/universityofnottingham using the instructions detailed in III.2.1 The Contracting Authority may take into account any of the following information:
(a) A copy of the audited accounts for the most recent 2 years;
(b) A statement of the turnover, profit and loss account, current liabilities and assets, and cash flow for the most recent year of trading for this organisation;
(c) A statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position;
(d) Alternative means of demonstrating financial status if any of the above are not available (e.g. Forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).
Minimum level(s) of standards possibly required: (e) Where the Contracting Authority has specified a minimum level of economic and financial standing and/or a minimum financial threshold within the evaluation criteria of the procurement documents for this procurement.
Candidates will be assessed in accordance with Section 5 of the Public Contracts Regulations 2015 (as amended), on the basis of information provided in response to the procurement documents.
Minimum level(s) of standards possibly required:
Please see published procurement documents.
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2015/S 24-039327 of 4.2.2015
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 8.6.2015 – 13:00
Electronically, via web-based portal.
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
This procurement has not been subdivided into lots as the contracting authority is looking to procure a complete system that covers the end-to-end research lifecycle (either directly from a single provider or through that single provider integrating their solution with third-parties), previously the contracting authority has purchased elements from separate organisations which has created a miss-match of systems and functionality resulting is reduced value for the organisation.
This procurement will be managed electronically via the Contracting Authority’s e-Tendering Site. To participate in this procurement, participants must first be registered on the e-Tendering Site. If you have not yet registered on the e-Tendering Site, this can be done online at https://in-tendhost.co.uk/universityofnottingham by following the link ‘Register’. Full instructions for registration and use of the system can be found at https://in-tendhost.co.uk/universityofnottingham/aspx/BuyerProfiles Once you have registered on the e-Tendering Site, a registered user can Express Interest for a specific procurement. This is done by login into the e-Tendering Site, selecting Tenders > Current from the top navigation bar, locating the specific procurement you wish to Express Interest in, select View Details and then scroll down to the bottom of the page and click Express Interest on the right hand side. As a user of the e-Tendering Site you will have access to In-Tend e-mail messaging service which facilitates all correspondents sent to you and from you in relation to any specific procurement event. To make sure you receive our e-mail notifications and to ensure our emails reach your inbox please add our e-Tendering Site host e-mail domain @in-tend.co.uk to your safe senders list and check your spam filter settings. Please note it is your responsibility to access these emails on a regular basis throughout the procurement to ensure you have sight of all relevant information. For technical assistance (only) on e-Tendering Site please contact In-Tend Support Desk email: firstname.lastname@example.org or via Telephone +44 1144070065. Responses must be published by the date in IV.3.4).
All correspondence and expressions of interest relating to this procurement must be made through the contracting authority’s e-Tendering Site:https://in-tendhost.co.uk/universityofnottingham Non-compliant expressions of interest will not be considered or acknowledged.
The contracting authority expressly reserves the right (i) not to award any contract as a result of the procurement process related to the publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement (limited to the extent permitted under the Public Contracts Regulation 2015); and in no circumstances will the contracting authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of the candidate. Electronic ordering, invoicing and payment may be used by the contracting authority under this contract.
In the event that this notice relates to the formation of a framework agreement, the value entered in Section II.1.4) this is only an estimate, we cannot guarantee to candidates any business through the resulting agreement. If the contracting authority decides to enter into a framework agreement with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any orders placed under this framework agreement will form a separate contract under the scope of this framework agreement between the supplier(s) and the contracting authority. The contracting authority utilising the framework reserve the right to use any electronic portal during the life of the agreement. The contracting authority reserves the right to procure some of their needs covered by this notice outside of this procurement exercise.
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: