Responsive Repairs and Void Property Works London

Responsive Repairs and Void Property Works London

Responsive Repairs, Void Property Works, Cyclical Decorations and General Maintenance Work.

United Kingdom-London: Repair and maintenance services of building installations

2015/S 193-349106

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Southern Housing Group
Fleet House, 59 — 61 Clerkenwell Road
For the attention of: TBA
EC1M 5LA London
UNITED KINGDOM
Telephone: +44 3003031772
E-mail: shgprocurement@effefftee.co.uk

Internet address(es):

General address of the contracting authority: http://www.shgroup.org.uk

Address of the buyer profile: http://www.shgroup.org.uk

Electronic access to information: www.mytenders.org

Electronic submission of tenders and requests to participate: www.mytenders.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

All current and future subsidiaries of Southern Housing Group Ltd, which will include but not be limited to South Housing Group Ltd, Southern Development Services Ltd, Southern Housing Home Ownership, Southern Space and Southern Maintenance Services.

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Responsive Repairs, Void Property Works, Cyclical Decorations and General Maintenance Work.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
Main site or location of works, place of delivery or of performance: The Isle of Wight.

NUTS code UKJ34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Southern Housing Group is a group of registered providers and provides over 27 000 homes across approximately 70 Local Authorities located in London and Southern England. Southern Housing Group operates five separate management regions, with just over 3 500 of the homes, provided, being located on the Isle of Wight region. It should however be noted that Southern Housing Group are currently in the process of re-structuring so the current structure is likely to be subject to change.
This Contract Notice relates to the procurement of works to the Isle of Wight region only.
The properties owned and managed by Southern Housing Group, on the Isle of Wight, include general needs housing, housing for the elderly, and supported housing.
Southern Housing Group, whose subsidiaries consist of South Housing Group Ltd, Southern Development Services Ltd, Southern Housing Home Ownership, Southern Space and Southern Maintenance Services (The Contracting Authorities) seek expressions of interest from suitably qualified and experienced contractors in order to be able to select a contractor to enter into a Traditional Partnering Contract with the Contracting Authority.
It is intended that present and future members of the Southern Housing Group may utilise the Contract.
As well as delivering responsive maintenance and void works, the successful contractor will also deliver the Contracting Authorities Cyclical Decorations work on the Island. Gas Servicing, breakdowns and installs maybe included in the Contract from the start of year 4.
Furthermore, The Contracting Authorities reserve the right to include Planned Refurbishment Works, and Cleaning / Grounds Maintenance services from year 3 of the Contract, once the Contract is stable and operating.
The Contracting Authorities may also elect to include the testing of Fire Alarm Systems and Emergency Lighting in the Contract. The earliest date for such inclusion would be from the start of year 2 of the Contract.
The Tender documentation is available from Faithorn Farrell Timms via MyTenders. All as set out in this Contract Notice. All expressions of interest / tender returns must be communicated as per the details in the tender documents. Any expressions of interest / tender documents that are not communicated / provided as per the tender document may not be received and may therefore be disregarded.
The Contract is not being divided into Lots as the Contracting Authorities believe that the Contract will be best delivered and managed by 1 single Economic Operator. The introduction of Lots would introduce the need for higher internal resource. They also believe that they will achieve better Value for Money by appointing a single Economic Operator. This is largely due to the geographical location of this procurement which is solely restricted to the Isle of Wight

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=142533

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

50700000, 71540000, 44110000, 50710000, 50531100, 45451000, 45453000, 45453100, 77314000, 90911200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The total programme is likely to comprise:
1. The carrying out of responsive repairs, void refurbishment works, cyclical decorations and any other associated building maintenance works at the properties owned and managed by the Contracting Authorities. The estimated value of the works is 2 600 000 GBP per year. The overall Contract value will therefore be dependant on whether the Contract duration is extended from 5 years to 10 years.
At year 3 of the programme the Contracting Authorities may include Planned Refurbishment Works, Cleaning Services and Grounds Maintenance Services within the Contract.
At year 4 of the programme the Contracting Authorities may include Gas Servicing Works, Gas breakdowns and gas installations with the Contract.
The Contracting Authorities may also elect to include the testing of Fire Alarm Systems and Emergency Lighting in the Contract. The earliest date for such inclusion would be from the start of year 2 of the Contract.
Estimated value excluding VAT:
Range: between 12 500 000 and 25 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 1) The Contract will run for an initial period of 5 years with an option to extend the Contract (at the Contracting Authorities discretion) for a further period of 5 years. The initial term contract will contain break clauses for the Contracting Authority and Service Provider.
2) Pricing Changes — The contract will be costed through a Price Per Property (PPP) system. The Group will set a maximum number of jobs (with a tolerance level e.g. +/- 10 %) for all works. However, the Group reserves the right at its absolute discretion to revert to a Schedule of Rates payment methodology at any time. OR 2) Pricing Changes — The Group reserves the right at its absolute discretion to amend the payment methodology at any time.
3) Requirement Changes — The Contracting Authorities may amend the number of properties within the Contract package and also retain the option to add additional geographical areas into the Contract packages or establish additional or alternative Contract packages.
4) Ad hoc Work — The Contracting Authorities may require additional ad hoc work to be undertaken under this contract. The Contracting Authorities therefore retain the option to add additional work packages or establish alternative work packages as required. Any additional work under the contract would fall under the remit of the usual services performed under pension administration and / or actuarial services.
5) The Contracting Authorities may look to include the Cyclical Decorations aspect of the Contract within the Price Per Property model from the start of the second or third year of the Contract.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Economic Operators will be advised as necessary during the procurement process. Parent Company and/or guarantees of performance and financial liability may be required, if considered appropriate. For further details please refer to the Tender Documents via the www.mytenders.org link.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

One member of any grouping/consortium of suppliers will be required to accept prime contractorship or the grouping of economic operators may be required to form a single entity for the contracting authority to contract with. For further details please refer to the tender documents via thewww.mytenders.org link.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Details as per the tender documents via the www.mytenders.org link.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: Under the contract the contractors and their supply chains will be required to participate in the achievement of social and/or environmental policy objectives relating to the recruitment and training and supply chain initiatives. Accordingly, the contract performance conditions may relate in particular to social and environmental considerations, for further details please refer to the tender documents via thewww.mytenders.org link.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Tender Documents for all requirements via thewww.mytenders.org link.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Tender Documents for all requirements via thewww.mytenders.org link.

Minimum level(s) of standards possibly required: Please refer to the Tender Documents for all requirements via the www.mytenders.org link.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Tender Documents for all requirements.
Minimum level(s) of standards possibly required:
Please refer to the Tender Documents for all requirements.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 130-231930 of 8.7.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

6.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: The end of May 2020 if the Contract is not extended by 5 years. The end of May 2025 if the 5 year extension period is taken up.
VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authorities reserve the right to cancel the procurement at any time and not to proceed with the award of any contract at any stage of the procurement process or to award only a part or parts of any contract. Participants should note that the provisions of the Transfer of Undertakings (Protection of Employment) Regulations 2006 (as amended) are likely apply in respect of the Contract.
The Contracting Authorities shall not be liable for any cost or expense incurred by any candidate or Tenderer in connection with the completion and return information requested in this contract notice or in the completion or submission of any tender.” And/ or “Bid variations are only acceptable where they have been explicitly asked for within the Tender documents. If you provide unauthorised bid variations these may be disregarded. Always provide a fully compliant version of the Tender as requested (with any variations as optional extras), as failure to do so may mean that your bid is disregarded
(MT Ref: 142533).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Royal Courts of Justice
The Strand
WC2 2LL London
UNITED KINGDOM
Telephone: +44 207947600

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: ‘The Contracting Authority shall comply with the requirements of the Public Contracts Regulations 2015 (which incorporates Directive 2014/24/EU into English Law) when notifying economic operators of the outcome of this procurement.’.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM
Telephone: +44 2072763000

VI.5)Date of dispatch of this notice:

1.10.2015

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