Responsive Repairs Housing Contract 2052 – London Borough of Ealing

Responsive Repairs Housing Contract 2052 – London Borough of Ealing

A responsive repairs and maintenance contract for Housing Stock for East and West Wards of the borough and corporate buildings operated by Ealing Facilities Management (2 Contracts).

United Kingdom-Ealing: Repair and maintenance services

2018/S 060-131680

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

London Borough of Ealing
Ealing Council, Perceval House, 14/16 Uxbridge Road
Ealing
W5 2HL
United Kingdom
Contact person: Ms Abigail Acosta
Telephone: +44 2088258860
E-mail: acostaa@ealing.gov.uk
NUTS code: UKI
Internet address(es):Main address: http://www.ealing.gov.uk

Address of the buyer profile: http://www.ealing.gov.uk

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Login

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Responsive Repairs Housing Contract 2052

Reference number: DN331029

II.1.2)Main CPV code

50000000

II.1.3)Type of contract

Works

II.1.4)Short description:

Ealing Council wishes to procure and provide:

A responsive repairs and maintenance contract for Housing Stock for East and West Wards of the borough and corporate buildings operated by Ealing Facilities Management (2 Contracts).

Copley Close (East Ward of the borough) Responsive Repairs and Voids Contract (1 contract).

Minor Voids Contract borough wide (1 contract).

Contract delivery will be to all our occupied properties, void properties, communal blocks and estate areas, sheltered housing, community centres, Copley Close housing stock and corporate buildings as further described below.

II.1.5)Estimated total value

Value excluding VAT: 33 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2)Description

II.2.1)Title:

Responsive Repairs and Maintenance Contract (East and West Wards)

Lot No: 1a + 1b

II.2.2)Additional CPV code(s)

50000000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

Responsive repairs and maintenance to west ward – Lot 1a and east ward lot 1b contracts.

Responsive repairs and maintenance Service including emergency and adhoc major repairs in our occupied properties, communal blocks and estate areas, sheltered housing, community centres owned and managed by Ealing Council and corporate buildings operated by Ealing Facilities Management. There will be some planned maintenance works, such as guttering and some out of hour’s emergency work. It is to provide a 365 days’ a year, 24 hours a day front line service for and on behalf of Ealing Council. Note: Out of hour’s emergency work means ONLY repairs that are necessary to remove immediate danger, avoid flooding, major damage to property, or to make the property secure. Ealing Council will enter into a contract based upon the JCT Measured Term Contract (MTC) 2016, as amended and incorporating the documents stated in the tender package. It is the intention to award contracts to 2 contractors as detailed below.

The successful tenderer who scores highest in the tender evaluation will be allocated their preferred area / ward and the second most successful tenderer in the evaluation will be allocated the other area / ward. A Contractor will only be appointed to 1 area / ward and not both. The intention is if a Contractor fails delivery due to failure or performance matters in their designated area/ward the Contract will be given to the other Contractor to cover both area / wards for the remainder of the Contract life if they confirm they have the ability to do so. The expected value of each contract will be approximately 1 500 000 GBP to 2 000 000 GBP per annum for each area / ward. Guarantee cannot be given by Ealing Council with regard to the volume, trade requirement, value, duration, category nor continuity of the works.The borough will be split into 2 areas / wards with roughly equal numbers of blocks. The East area comprises W3, W4, W5, W7, W13 and NW10 postcodes. The West comprises UB1, UB2, UB5, UB6, HA0, HA4 and a small number of BN25 postcodes. Some stock is within areas identified for regeneration and development, this is likely to mean that there will be some change in the overall number of blocks and also lead on supply and demand of works during the life of the contract.The overall contract length for all above lots will be for the period of 5 years, unless extended by the Employer with the agreement of the Contractor. The Employer may propose one or more extensions to the contract period up to a maximum of 2 further years by serving written notice to that effect on the Contractor. The contract period is extended if the Contractor agrees to the extension.If you are tendering for multiple lots you will be required to indicate in your tender submission which is your preferred lot as only one lot will be awarded per contractor.

Responsive repairs and maintenance west ward – Lot 1A.

Value excluding VAT: [7 500 000 to 10 000 000] Currency: [G] [B] [P].

Responsive repairs and maintenance east ward – Lot 1B.

Value excluding VAT: [7 500 000 to 10 000 000] Currency: [G] [B] [P].

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70 %
Price – Weighting: 30 %

II.2.6)Estimated value

Value excluding VAT: 15 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The Employer may propose one or more extensions to the contract period up to a maximum of 2 further years by serving written notice to that effect on the Contractor. The contract period is extended if the Contractor agrees to the extension.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 6
Maximum number: 12
Objective criteria for choosing the limited number of candidates:

Responsive repairs and maintenance west ward and east ward – Lot 1 a and lot 1B.

Envisage minimum number: 6.

Maximum number: 12.

Objective criteria for choosing the limited number of candidates:

Standard Selection Questionnaire (SQ) evaluation comprises of;

Validity and completeness.

Standard Selection Questionnaire (SQ) with maximum of (3) references sought for Technical and Professional Ability under question 6.1 (Section 6) and each of the technical project specific questions under Additional SQ Modules (Section 8).

The score in Section 8 (Additional SQ Modules) 100%.

Minimum 70% threshold on overall (Technical Project specific questions).

The Tender evaluation comprises four steps;

Validity and completeness.

The Quality Assessment.

The Price Assessment.

Complete tenders will have both the Quality and their Price Assessment considered, both scores will be added together to create an overall “Tender Percentage”.

Ealing Council does not bind itself to accept the lowest or indeed any tender, but is looking for the most economically advantageous tender. Tenders which appear to be abnormally low will be clarified with the Tenderer and may be rejected.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All expressions of interest / requests for information/tender submissions are to be made via ProContract. https://procontract.due-north.com/Login.

II.2)Description

II.2.1)Title:

Copley Close (East Ward) Responsive Repairs and Voids Contract

Lot No: 2

II.2.2)Additional CPV code(s)

50000000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

Copley close responsive repairs and maintenance contract (Falls within east ward) – Lot 2.

Responsive repairs and maintenance Service including emergency and ad-hoc major repairs in occupied properties, communal blocks and estate areas and community centre in our Copley Close Housing Stock which has approximately 370 properties. There will be some out of hour’s emergency work. Note: Out of hour’s emergency work means ONLY repairs that are necessary to remove immediate danger, avoid flooding, major damage to property, or to make the property secure. Ealing Council will enter into a contract based upon the JCT Measured Term Contract (MTC) 2016, as amended and incorporating the documents stated in the tender package. It is the intention to award the contract to a single contractor. The expected value of the contract will be approximately 400 000 GBP to 600 000 GBP total spend per annum. Guarantee cannot be given by Ealing Council with regard to the volume, trade requirement, value, duration, category nor continuity of the works. This estate is currently undergoing redevelopment, this is likely to mean that there will be some change in the overall volume of work. The overall contract length for all above lots will be for the period of 5 years, unless extended by the Employer with the agreement of the Contractor. The Employer may propose 1 or more extensions to the contract period up to a maximum of 2 further years by serving written notice to that effect on the Contractor. The contract period is extended if the Contractor agrees to the extension. If you are tendering for multiple lots you will be required to indicate in your tender submission which is your preferred lot as only one lot will be awarded per contractor.

Copley close responsive repairs and maintenance – Lot 2.

Value excluding VAT: [2 000 000 to 3 000 000] Currency: [G] [B] [P].

Ealing Council would like to draw to the Tenderers attention that during the Contract Period there is a possibility that delivery of the services may be required to its wholly owned subsidiary companies or future companies in which the Council has an interest via Ealing Council. In the event of this occurring the contract terms may require variation, for example, but not limited to, the insurance provisions.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70 %
Price – Weighting: 30 %

II.2.6)Estimated value

Value excluding VAT: 15 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The Employer may propose one or more extensions to the contract period up to a maximum of 2 further years by serving written notice to that effect on the Contractor. The contract period is extended if the Contractor agrees to the extension.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

Copley close responsive repairs and maintenance – Lot 2.

Envisage minimum number: 5.

Maximum number: 10.

Objective criteria for choosing the limited number of candidates:

Standard Selection Questionnaire (SQ) evaluation comprises of;

Validity and completeness.

Standard Selection Questionnaire (SQ) with maximum of (3) references sought for Technical and Professional Ability under question 6.1 (Section 6) and each of the technical project specific questions under Additional SQ Modules (Section 8).

The score in Section 8 (Additional SQ Modules) 100%.

Minimum 70% threshold on overall (Technical Project specific questions).

The Tender evaluation comprises four steps;

Validity and completeness.

The Quality Assessment.

The Price Assessment.

Complete tenders will have both the Quality and their Price Assessment considered, both scores will be added together to create an overall “Tender Percentage”.

Ealing Council does not bind itself to accept the lowest or indeed any tender, but is looking for the most economically advantageous tender. Tenders which appear to be abnormally low will be clarified with the Tenderer and may be rejected.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All expressions of interest / requests for information / tender submissions are to be made via ProContract. https://procontract.due-north.com/Login.

II.2)Description

II.2.1)Title:

Minor Voids Contract (Boroughwide)

Lot No: 3

II.2.2)Additional CPV code(s)

45000000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

Minor Voids Service to approximately 600 void properties each year covering refurbishment works which include internal and external repairs and minor refurbishment for up to the value of 15 000 GBP per property. Void reinstatement works will be to a Lettable Standard as defined by Ealing Council and will include for example, but not limited to, the following property types:

General Needs Properties, Sheltered Accommodation Properties,Temporary Accommodation Properties,Hostel Properties,Out of Borough Acquisition Properties,Copley Close properties with enhanced Copley Void Standard,Regeneration properties to include basic or enhanced decommissions. Also, to be included is any work in tenanted properties that is deemed necessary;

Disrepair complaints and identified works, Mutual Exchange works, Decant Properties. The Council will enter into a contract based upon the JCT Measured Term Contract (MTC) 2016, as amended and incorporating the documents stated in the tender package. It is the intention to award the contract to a single contractor. The expected value of the contract will be approximately 1 500 000 GBP to 2 000 000 GBP for total spend per annum. Guarantee cannot be given by Ealing Council with regard to the volume, trade requirement, value, duration, category nor continuity of the works. Some stock is within areas identified for regeneration and development, this is likely to mean that there will be some change in the overall number of blocks and also lead on supply and demand of works during the life of the contract. The overall contract length for all above lots will be for the period of 5 years, unless extended by the Employer with the agreement of the Contractor. The Employer may propose one or more extensions to the contract period up to a maximum of 2 further years by serving written notice to that effect on the Contractor. The contract period is extended if the Contractor agrees to the extension. If you are tendering for multiple lots you will be required to indicate in your tender submission which is your preferred lot as only one lot will be awarded per contractor.

Minor voids contract – Lot 3.

Value excluding VAT: [7 500 000 to 10 000 000] Currency: [G] [B] [P].

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70 %
Price – Weighting: 30&

II.2.6)Estimated value

Value excluding VAT: 15 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The Employer may propose one or more extensions to the contract period up to a maximum of 2 further years by serving written notice to that effect on the Contractor. The contract period is extended if the Contractor agrees to the extension.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

Minor voids contract – Lot 3.

Envisage minimum number: 5.

Maximum number: 10.

Objective criteria for choosing the limited number of candidates:

Standard Selection Questionnaire (SQ) evaluation comprises of;

Validity and completeness.

Standard Selection Questionnaire (SQ) with maximum of (3) references sought for Technical and Professional Ability under question 6.1 (Section 6) and each of the technical project specific questions under Additional SQ Modules (Section 8).

The score in Section 8 (Additional SQ Modules) 100%.

Minimum 70% threshold on overall (Technical Project specific questions).

The Tender evaluation comprises four steps;

Validity and completeness.

The Quality Assessment.

The Price Assessment.

Complete tenders will have both the Quality and their Price Assessment considered, both scores will be added together to create an overall “Tender Percentage”.

Ealing Council does not bind itself to accept the lowest or indeed any tender, but is looking for the most economically advantageous tender. Tenders which appear to be abnormally low will be clarified with the Tenderer and may be rejected.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All expressions of interest / requests for information / tender submissions are to be made via ProContract. https://procontract.due-north.com/Login.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/04/2018
Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 29/05/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 30/10/2018
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

High Court, Royal Courts of Justice,
Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 20794760000
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/03/2018

 

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