Retail Trade Framework – Supplying Goods to DWP

Retail Trade Framework – Supplying Goods to DWP

Lot 1 — Ladies and Gentlemens clothing; Lot 2 — Workwear; Lot 3 — Work tools and equipment; Lot 4 — Bicycles and accessories; Lot 5 — Laptop Computers, Tablets and Mobile Phones. Jobcentre Plus has 7 Groups and it is DWPs intention to use these groups to further sub divide Lot 1.

United Kingdom-Sheffield: Clothing, footwear, luggage articles and accessories

2014/S 140-251529

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Work and Pensions
UI_DWP_100923
Porterbrook House, 7 Pear Street
Contact point(s): DWP will manage this procurement through our e-Procurement solution BravoSolution. All interested parties should register on www.dwp.bravosolution.co.uk
For the attention of: Lisa McDonnell
S11 8JF Sheffield
UNITED KINGDOM
Telephone: +44 1142934401
Fax: +44 1142934401

Internet address(es):

Address of the buyer profile: https://www.gov.uk/government/organisation/department-for-work-pensions

Electronic access to information: www.dwp.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.dwp.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Social protection
Other: Provision of Retail Goods to Support Jobseekers into work

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Retail Trade Framework — The Service of Supplying Goods to DWP Customers.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Various locations within the UK.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 54

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 000 and 13 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Jobcentre Plus plays a major role in helping people gain the support and skills they need to find and stay in work. It provides services based on individual customers’ needs to achieve the best outcome for them, while continuously building performance, efficiency and value for money. As part of this support Jobcentre Plus administers the Flexible Support Fund (FSF) to support customers into work.
The FSF was introduced in April 2011 by amalgamating a number of budgets in to a single budget. All JCP District Managers (DM) receive an FSF allocation consisting
of a discretionary fund which they can use to support local economic activity, supplement mainstream provision and tailor support to meet the specific needs of individuals and their local area. A proportion of the FSF is used to provide
financial support to customers who experience barriers which prevent them from getting a job or moving closer to the labour market. Within this element of funding, a significant number of financial awards are made to customers enabling them to purchase suitable clothing for a job interview or special equipment or tools making them more readily available to start work.
DWP wishes to put in place framework agreements to purchase the following retail goods:-
Lot 1 — Ladies and Gentlemens clothing;
Lot 2 — Workwear;
Lot 3 — Work tools and equipment;
Lot 4 — Bicycles and accessories;
Lot 5 — Laptop Computers, Tablets and Mobile Phones.
Jobcentre Plus has 7 Groups and it is DWPs intention to use these groups to further sub divide Lot 1.
Lot 1a — Scotland;
Lot 1b — North East England;
Lot 1c — North West;
Lot 1d — London and The Home Counties;
Lot 1e — Central England;
Lot 1f — Southern England;
Lot 1g — Wales.
For Lot 1, Ladies and Gents clothing suppliers will be permitted to bid for one or more of the 7 groups. Lot 1 suppliers will be expected to have a local/high street presence in the area for which they are bidding. Suppliers will also be required to demonstrate full geographic coverage applicable to the region.
Lot 1 of the framework agreements will be with up to 6 suppliers in each of the regional lots (1a – 1g) who will be responsible for supplying a range of retail goods to DWP customers.
For each of the other four lots the Department for Work and Pensions is seeking up to 3 suppliers who can give the widest geographical coverage as possible, covering England, Scotland and Wales.
The framework agreements will be awarded for 2 years with the option to extend for a further 2 years on a 1 plus 1 basis. There will be no guarantee of the volume of purchases.
DWP expect to spend cumulatiive total of approximately £10-13 million over all lots, over the initial 2 year contract period, however these amounts are estimates and cannot be guaranteed.
The estimated value of each lot is based on previous in year spend.
These are Part B services and the DWP will not be bound by the Public Contracts Regulations 2006 (as amended) except as such Regulations are applicable to Part B services. This notice and any subsequent Notices are placed voluntarily.

II.1.6)Common procurement vocabulary (CPV)

18000000445100001823500034400000322500001823400018231000325000001833000034432000445000003443000018100000,182320001880000030200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Ladies and Gentlemens clothing

1)Short description

Supply of ladies and gentlements clothing.

2)Common procurement vocabulary (CPV)

180000001823500018234000183300001823200018800000

3)Quantity or scope

DWP require a selection of workwear to be provided to customers. An average basket of goods might include ladies shirt, trousers, skirt, pullover, cardigan and shoes
and gents shirt, trousers, pullover, cardigan and shoes.
The Department for Work and Pensions is seeking up to 6 suppliers in each sub lot who can give the widest geographical coverage as possible, covering England, Scotland and Wales. There are 7 Jobcentre Plus Groups and it is DWPs intention to use these groups to sub divide Lot 1.
Lot 1a – Scotland
Lot 1b – North East England
Lot 1c – North West
Lot 1d – London and The Home Counties
Lot 1e – Central England
Lot 1f – Southern England
Log 1g – Wales
Ladies and Gents clothing suppliers will be permitted to bid for one or more of the 7 regions or on a national basis. Lot 1 suppliers will be expected to have a local/high street presence in the area for which they are bidding. Suppliers will be required to demonstrate full geographic coverage applicable to the region(s).
There will be no guarantee of the volume of purchases.
The estimated value of each lot is based on previous in year spend.
Estimated value excluding VAT:
Range: between 10 000 000 and 12 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise

Lot No: 2 Lot title: Workwear

1)Short description

Supply of workwear to enable customers to gain and retain employment.

2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

DWP require a selection of workwear to be provided to customers. An average basket of goods might include protective clothing, safety helmet, high visability vests and jackets, waterproof clothing, steel toe capped boots and chef whites. The Department for Work and Pensions is seeking up to 3 suppliers who can give the widest geographical coverage as possible, covering England, Scotland and Wales.
There will be no guarantee of the volume of purchases.
The estimated value of each lot is based on previous in year spend.
Estimated value excluding VAT:
Range: between 100 000 and 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.

Lot No: 3 Lot title: Work Tools and Equipment

1)Short description

Supply of work tools and equipment to enable customers to gain and retain employment.

2)Common procurement vocabulary (CPV)

445100004451100043830000

3)Quantity or scope

DWP require a selection of work tools and equipment to be provided to customers. An average basket of goods might include a tool box, hammers, power tools, ladders, paint brushes, buckets and cloths.
The Department for Work and Pensions is seeking up to 3 suppliers who can give the widest geographical coverage as possible, covering England, Scotland and Wales.
There will be no guarantee of the volume of purchases.
The estimated value of each lot is based on previous in year spend.
Estimated value excluding VAT:
Range: between 300 000 and 400 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.

Lot No: 4 Lot title: Bicycles and Accessories

1)Short description

Supply of bicycles and accessories to support customers into and retain employment.

2)Common procurement vocabulary (CPV)

344300003443200018444112

3)Quantity or scope

DWP require a selection of bicycles to be provided to customers. An average basket of goods might include a bicycle, safety accessories and helmets.
The Department for Work and Pensions is seeking up to 3 suppliers who can give the widest geographical coverage as possible, covering England, Scotland and Wales.
There will be no guarantee of the volume of purchases.
The estimated value of each lot is based on previous in year spend.
Estimated value excluding VAT:
Range: between 14 000 and 20 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.

Lot No: 5 Lot title: Laptop Computers, Tablets and Mobile Phones

1)Short description

Supply of Laptop Computers, Tablets and Mobile Phones to support customers into and retain employment.

2)Common procurement vocabulary (CPV)

3021300032250000

3)Quantity or scope

DWP require a selection of laptop computers, tablets and mobile phones to be provided to customers.
The Department for Work and Pensions is seeking up to 3 suppliers who can give the widest geographical coverage as possible, covering England, Scotland and Wales.
There will be no guarantee of the volume of purchases.
The estimated value of each lot is based on previous in year spend.
Estimated value excluding VAT:
Range: between 24 000 and 30 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent Company Guarantees may be required in appropriate circumstances.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Financial guidance within the ItT suite of documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but each supplier will be required to become jointly and severally responsible for the agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: To Register your Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once):

— browse to the eSourcing Portal: https://dwp.bravosolution.co.uk and click the link to register,

— accept the terms and conditions and click ‘continue’,
— enter your correct business and user details,
— note the username you chose and click ‘Save’ when complete,
— you will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender:
— login to the portal with the username/password,
— click the ‘ PQQ’s/ITTs Open To All Suppliers’ link. These are Questionnaires or Invitations to Tender open to any registered supplier),
— click on the relevant PQQ/ ITT to access the content,
— click the ‘Express Interest’ button at the top of the page,
— this will move the PQQ/ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only),
— you can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender:
— click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),
— you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— note the deadline for completion, then follow the on screen instructions to complete the PQQ/ ITT,
— there may be a mixture of online & offline actions for you to perform (there is detailed online help available).
You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help,
or contact the eTendering help desk on +44 8003684850.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: DWP’s requirements will be set out in the Invitation To Tender Form, copies of which are available on Bravo Solutions (DWP’S e tendering platform) from 24.7.2014.
Completed Invitation To Tender forms must be returned to DWP no later than 10:00 on 2.9.2014, in accordance with the Instructions to Potential Suppliers document.
Minimum level(s) of standards possibly required: Details will be set out in the Instructions to Potential Supppliers.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details will be set out in the Instructions to Potential Supppliers.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 18

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UI_DWP_100923

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.8.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

2.9.2014 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.7.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 2.9.2014 – 10:00

Place:

Uploaded to Bravo Solutions as per Instructions to Potential Suppliers.

 

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and expressly reserves the rights:
(i) to cancel this procurement at any stage;
(ii) to not award any contract as a result of the procurement process commenced by publication of this notice;
(iii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will DWP be liable for any costs incurred by potential suppliers.
This is a procurement for Part B services and DWP will not be bound by Public Contracts Regulations 2006 (as amended) except as such Regulations are applicable to Part B services. This contract(s) for Part B services is being advertised in OJEU voluntarily.
I.1) Name, addresses and contact point(s)
General address of the contracting authority:
Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once): https://dwp.bravosolution.co.uk and click the link to register

— Accept the terms and conditions and click ‘continue’,
— Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete,
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender – Login to the portal with the username/password
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the ‘Express Interest’ button at the top of the page,
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only),
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
IV.3.2) Previous publication(s) concerning the same contract
yes
Prior information notice

Notice number in the OJEU: 2014/S 124-220910 of 24.6.2014.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Department of Work and Pensions, Category Team
Level 3 Block B, Porterbrook House, 7 Pear Street
S11 8JF Sheffield
UNITED KINGDOM

Body responsible for mediation procedures

Department of Work and Pensions Category Team
Level 3, Block B, Porterbrook House, 7 Pear Street
S11 8JF Sheffield
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: DWP will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. The Public Contracts Regulations 2006 (SI 2006 No 5) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). You may also care to note the information provided via the following web links: The DWPcommercial complaints process —http://www.dwp.gov.uk/supplying-dwp/purchasing-in-dwp/dwp-commercialcomplaints/.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Department for Work and Pensions Category Team
Level 3, Block B, Porterbrook House, 7 Pear Street
S11 8JF Sheffield
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

18.7.2014

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