Review of Chinook Mk6 Aircraft Interactive Electronic Technical Manuals

Review of Chinook Mk6 Aircraft Interactive Electronic Technical Manuals

1. The Chinook Project Team (ChPT), Defence Equipment & Support, United Kingdom Ministry of Defence (UK MOD), wishes to place a contract for the provision of an independent quality review of the UK Chinook Mk6 aircraft Interactive Electronic Technical Manuals (IETMs), produced by The Boeing Company.

UK-Bristol: Military transport helicopters

2013/S 012-015585

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Defence Equipment and Support
Yew 1a, #1147, MOD Abbey Wood
For the attention of: Keith Davies
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067982814
E-mail: deschinook-comrcloffr3@mod.uk
Fax: +44 1179130961

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Defence
I.4)Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Review of Chinook Mk6 Aircraft Interactive Electronic Technical Manuals (IETMs).
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 3: Defence services, military defence services and civil defence services
NUTS code UK
II.1.3)Information on framework agreement
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):
Military transport helicopters. 1. The Chinook Project Team (ChPT), Defence Equipment & Support, United Kingdom Ministry of Defence (UK MOD), wishes to place a contract for the provision of an independent quality review of the UK Chinook Mk6 aircraft Interactive Electronic Technical Manuals (IETMs), produced by The Boeing Company.
2. The primary aims of the review will be to:
a. Understand the progress made in regard of the IETM data population.
b. Provide early identification of support problems.
c. Determine if the Chinook Mk6 aircraft can be supported effectively.
d. Gain assurance as to the accuracy and comprehensiveness of the information and data presented.
3. It is anticipated that the review process will take 8 months to complete (May to December 2013). The review will involve two data drops. The first drop will consist of a 20% sample of 2000 data modules. The second drop will consist of 20% of 11,000 data modules.
4. The IETMs are subject to United States (US) export controls (i.e. International Traffic in Arms Regulations (ITAR)), with distribution and use controlled by a Technical Assistance Agreement (TAA) for the Mk6 programme. Due to these export controls, expressions of interest will only be considered from economic operators based in NATO and European Union countries, Australia, Japan, New Zealand and Switzerland.
5. It may be necessary for the UK MOD to obtain US export authorisation for the selected Tenderer, which could take a minimum of four weeks to process.
6. Review Team members will require to have a detailed knowledge of the Chinook design, and cross knowledge of Royal Air Force (RAF) maintenance procedures, gained from practical experience (e.g. from working on relevant contracts).
7. It is the Authority’s policy that contracts are only placed with companies operating and maintaining a Quality Management System (QMS) which is acceptable to the Authority to demonstrate how the company is going to meet the requirement.
8. With their expressions of interest, companies are required to provide evidence of a valid ISO 9001:2008 certificate, or equivalent, from an accredited third party assessor (UKAS recognised) for themselves and, if appropriate, for their sub-suppliers, or confirm that they will achieve accreditation in time for Contract Award. This certification must be valid for the duration of the Contract, and include an appropriate scope to meet the requirement.
II.1.6)Common procurement vocabulary (CPV)

35612400

II.1.7)Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 600 000 and 800 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 8 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Potential suppliers must be willing to provide the UK MOD with a bank guarantee, parent company guarantee, or other guarantees of performance, if required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Stage payments will apply to the Contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
The IETMs are subject to United States (US) export controls (i.e. International Traffic in Arms Regulations (ITAR)), with distribution and use controlled by a Technical Assistance Agreement (TAA) for the Mk6 programme. It may be necessary for the UK MOD to obtain US export authorisation for the selected Tenderer.
Review Team members may be required to enter into Non-Disclosure Agreements with the UK MOD.
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CHC/512.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
13.2.2013 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
14.2.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2013114-DCB-4513513.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Defence Equipment & Support
Yew 1a, #1147, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: deschinook-comrcloffr3@mod.uk
Telephone: +44 03067982814
Fax: +44 01179130961

Body responsible for mediation procedures

Defence Equipment and Support
Yew 1a, #1147, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: deschinook-comrcloffr3@mod.uk
Telephone: +44 03067982814
Fax: +44 01179130961

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Defence Equipment and Support
Yew 1a,#1147, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: deschinook-comrcloffr3@mod.uk
Telephone: +44 03067982814
Fax: +44 01179130961

VI.5)Date of dispatch of this notice:15.1.2013

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