Review of Ministry of Defence Information Systems
1.) define and implement a Management Information Strategy and Information Systems Strategy that is based on DE&S Management Information needs and key Information Technology capabilities.
United Kingdom-Bristol: Information systems or technology strategic review and planning services
Section I: Contracting authority/entity
I.1)Name, addresses and contact point(s)
Ministry of Defence, DE&S Materiel Strategy Team
Maple 0c #2056, Abbey Wood
For the attention of: Ms Eileen Rogausch
BS34 8JH Bristol
Telephone: +44 3067934324
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities/entities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 3: Defence services, military defence services and civil defence services
NUTS code UKK1
II.1.5)Short description of the contract or purchase(s):
This requirement is part of the DE&S wider Materiel Strategy change programme to transform DE&S into a best-in-class delivery organisation that is appropriately controlled, resourced and has the freedoms to drive the best value for money for Defence and the taxpayer. Under the change programme, the DE&S organisation was established as a Bespoke Central Government Trading Entity within the public sector on 1.4.2014, with new management freedoms and controls that are appropriate to its challenges and the specialist nature of its business. Contracts were let in November last year for DE&S Managed Service Providers Work Package 1 (Project Delivery) and Work Package 3 (Human Resources). This requirement relates to Work Package 2 (Management Information / Information Technology).
The intended outcome of Work Package 2 is to ensure that the Management Information produced and used within DE&S is trusted within DE&S, across Defence, and by both suppliers and customers. The role of the Work Package 2 Managed Service Provider is to:
1.) define and implement a Management Information Strategy and Information Systems Strategy that is based on DE&S Management Information needs and key Information Technology capabilities, as informed by the Work Package 1 and Work Package 3 Managed Service Providers, and is appropriate for a ‘Match-Fit’ project delivery organisation;
2.) act as a customer friend to DE&S, working with internal stakeholders, the Work Package 1 and Work Package 3 Managed Service Providers, other Government Departments, and suppliers as appropriate to help DE&S to adapt existing Information Systems and / or purchase and integrate new information systems to deliver the agreed Management Information Strategy and Information Systems Strategy.
DE&S performs a vital, bespoke and challenging role in the support of national security: it equips and supports the UK’s Armed Forces for operations now and in future. In procuring and supporting new military equipment, commodities and services, supporting in-service equipment through life and managing global logistic operations, DE&S is responsible for delivering some of the most complex products and services in the world covering approximately 14 000 000 000 GBP per annum of the MOD’s total third party spend with industry. DE&S employs a mix of civil servants and military personnel, plus contractor staff to perform specialist roles and its internal workforce of over 12 500 personnel (as at 1.4.2015) is deployed at over 150 locations in the UK and overseas. The bulk of the workforce, however, is located on several main operating sites, with the majority based at the main acquisition hub at Abbey Wood, Bristol.
DE&S activities range from the provision and support of complex equipments, such as nuclear submarines and combat aircraft, through the provision of global logistic operations in hostile environments, to the provision and support of high volume, low value items such as clothing and commodities such as fuel and food. This often involves innovative technologies, complex safety assessments, sophisticated supply chains and a mix of sourcing strategies. The outputs from DE&S are used by the UK’s Armed Forces in uncertain environments and operational roles that are subject to changing demands.
DE&S’s role therefore demands best-in-class business capabilities and standards that need to be suitable for a wide range of types of products and services, of widely varying value, complexity, uncertainty/risk and criticality/priority.
Potential Providers should note that the DE&S has already appointed MSPs for two other Work Packages – Work Package 1, Project Delivery to transform and improve the operation of its project delivery capability and Work Package 3, Human Resources to build and embed its Human Resource management capability and to support Transformation. The DE&S is the integrator for the work of all MSPs but each of the MSPs contributes personnel to a ‘Rainbow’ Team whose role it is to oversee the strategic change for DE&S.
Work Package 2 is interdependent with Work Package 1 and Work Package 3; and will support both the requirements of Work Package 1 (e.g. enabling the provision of programme information or the interim provision of key Management Information staff to enable world-class project management) and those of Work Package 3 (e.g. enabling the provision of trusted Human Resource information). Work Package 2 will be supported in some areas by the other Work Packages (e.g. Work Packages 1 and 3 will together define how staff (including the Information Systems and Technology Function) will be best managed across the business).
The scope of Work Package 2 extends to providing advice on any information, systems and tools required for DE&S to operate but will not replace or subsume any extant agreements that the DE&S has for existing information systems. It excludes the provision of any major new systems or tools for DE&S although there may be limited scope for the Work Package 2 Managed Service Provider to provide and / or develop tools which are central to delivering the requirement and subject to internal DE&S and wider Government rules.
In summary the Work Package 2 Managed Services Provider will be contracted to deliver the following requirements for DE&S:
1.1 A Management Information Strategy;
1.2 An Information Systems Strategy and associated Information and Technology Architecture;
1.3 A costed and resourced Implementation Plan to deliver the Management Information and Information Systems Strategy;
1.4 Identify and support delivery of early wins;
1.5 Act as a Customer Friend;
1.6 Improve the Business Intelligence Maturity Level;
1.7 Provide Key Personnel; and
1.8 Provide a Reach-back facility.
II.1.6)Common procurement vocabulary (CPV)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Range: between 15 000 000 and 40 000 000 GBP
II.2.2)Information about options
Description of these options: It is anticipated that the initial contract term will be for three years with two options to extend by one year (i.e. 3+1+1). Further information on the options will be available in the Invitation to Negotiate.
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
III.2.2)Economic and financial ability
Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from the economic operator’s bankers or where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) where appropriate, a statement, covering the three previous financial years of the economic operator, of:(i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
The information required for evaluating economic and financial ability is detailed in the Pre-Qualification Questionnaire. Where the Potential Provider is a consortium or association of suppliers, the financial information is required for each Potential Provider that is a member of the consortium or association. Where a Potential Provider is a subsidiary of a group, the financial information is required for both the subsidiary and parent company.
Section IV: Procedure
IV.1.1)Type of procedure
Urgency to deliver change into new Bespoke Central Government Trading Entity.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Supplier Selection will be via a PQQ process.
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2015/S 57-100688 of 21.3.2015
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available atwww.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.
Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on http://www.contracts.mod.uk
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GO Reference: GO-2015429-DCB-6560099.
VI.4.1)Body responsible for appeal procedures
Ministry of Defence, DE&S Mat Strat
Body responsible for mediation procedures
Ministry of Defence, DE&S Mat Strat
VI.4.3)Service from which information about the lodging of appeals may be obtained
Ministry of Defence, DE&S Mat Strat
VI.5)Date of dispatch of this notice: