Road Registered Plant Hire Framework

Road Registered Plant Hire Framework

Stoke-on-Trent City Council is creating a framework of approved suppliers for short term hire of vehicles and road registered plant. The framework will be open to all local authorities within Staffordshire.

United Kingdom-Stoke-on-Trent: Motor vehicles

2015/S 224-407604

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Stoke-on-Trent City Council
Civic Centre
ST4 1HH Stoke-on-Trent
UNITED KINGDOM
E-mail: debbie.cramphorn@stoke.gov.uk

Internet address(es):

General address of the contracting authority: www.stoke.gov.uk

Electronic access to information: www.iewm.bravosolution.co.uk/sotandstaffordshireauthorities

Electronic submission of tenders and requests to participate: www.iewm.bravosolution.co.uk/sotandstaffordshireauthorities

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Newcastle-under-Lyme Borough Council
Merrial Street
ST5 2AG Newcastle-under-Lyme
UNITED KINGDOM

Lichfield District Council
District Council House, Frog Lane
WS13 6YY Lichfield
UNITED KINGDOM

East Staffs Borough Council
The Maltsters, Wetmore Road
DE14 1LS Burton upon Trent
UNITED KINGDOM

Tamworth District Council
Marmion House, Lichfield Street
B79 7BZ Tamworth
UNITED KINGDOM

Staffs Moorlands District Council
Moorlands House, Stockwell Street
ST13 6HQ Leek
UNITED KINGDOM

Stafford Borough Council
Civic Centre, Riverside
ST16 3AQ Stafford
UNITED KINGDOM

Cannock Chase District Council
Civic Centre, Beecroft Road
WS11 1BG Cannock
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Short-term Vehicle and Road Registered Plant Hire Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Rental

NUTS code UKG23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 573 000 GBP

II.1.5)Short description of the contract or purchase(s)

Motor vehicles. Motor vehicles for the transport of fewer than 10 persons. Motor vehicles for the transport of 10 or more persons. Motor vehicles for the transport of goods. Road-maintenance vehicles. Road-sweeping vehicles. Vehicles for refuse and sewage. Vehicles for refuse. Refuse-collection vehicles. Utility vehicles. Mowers. Lawn, park or sports-ground mowers. Agricultural machinery. Stoke-on-Trent City Council is creating a framework of approved suppliers for short term hire of vehicles and road registered plant. The framework will be open to all local authorities within Staffordshire as listed:- Newcastle-under-Lyme BC, Lichfield DC, East Staffs BC, Tamworth DC, Staffs Moorlands DC, Stafford BC and Cannock Chase DC.

II.1.6)Common procurement vocabulary (CPV)

34100000 – PA01, 34115200, 34120000, 34130000, 34144400, 34144430, 34144500, 34144510, 34144511, 34144700, 16310000 – PA01, 16311100,16000000 – PA01

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Rates for daily, weekly (7 days), monthly (calendar month), 3 monthly, 6 monthly and yearly rates.
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As disclosed in the ITT documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As disclosed in the ITT documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As disclosed in the ITT documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
As disclosed in the ITT documents.
Minimum level(s) of standards possibly required: As disclosed in the ITT documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct.
As disclosed in the ITT documents.
Minimum level(s) of standards possibly required:
As disclosed in the ITT documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PL2015/477*

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.1.2016 – 09:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.1.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 5.1.2016 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
This is an open tender being conducted on the e-tendering portal Bravco Solutions to access the tender documents please follow the below instructions.
To receive the documents please follow the instructions below:
This is not an expression of interest but an open tender, please note the closing date for return of completed tenders.

The web address for Bravo Solution is www.iewm.bravosolution.co.uk/sotandstaffordshireauthoritiesInternet Explorer.lnk

You will have to register and follow the instructions below.
Suppliers Instructions How to Tender.
1. Register your company on the IEWM eTendering portal (this is only required once);

— Browse to the eSourcing Portal: www.iewm.bravosolution.co.uk/sotandstaffordshireauthorities

— Click the ‘Click here to register’ link;
— Accept the terms and conditions and click ‘continue’;
— Enter your correct business and user details;
— Note the username you chose and click ‘Save’ when complete;
— You will shortly receive an email with your unique password (please keep this secure);
2. Responding to the tender:
— Login to the portal with your username/password;
— Click the ‘Open Access ITTs’ link. (These are ITTs open to any registered supplier);
— Click on the relevant ITT to access the content;
— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page;
— This will move the ITT into your ‘My ITTs’ page. (This is a secure area reserved for your projects only);
— Click on the ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box;
— Click my response to see all other questions;
— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting);
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT;
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help, or the BravoSolution help desk is available Monday to Friday (8:00 to 18:00) on: — eMail:help@bravosolution.co.uk

Phone: +44 8003684850/ Fax: +44 2070800480.
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=166202509

GO Reference: GO-20151116-PRO-7331022.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Body responsible for mediation procedures

Stoke-on-Trent City Council
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The procurement exercise is subject to the Public Contracts Regulations, there will be a 10 calendar day standstill period before the contract can be awarded.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Stoke-on-Trent City Council
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

16.11.2015

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