Road Surfacing Services Tender

Road Surfacing Services Tender

The provision of all services that fall under the scope of Road Surfacing.

United Kingdom-Edinburgh: Construction, foundation and surface works for highways, roads

2015/S 095-172673

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

APUC Limited
14 New Mart Road
Contact point(s): Estates
For the attention of: Jim Paterson
EH14 1RL Edinburgh
UNITED KINGDOM
Telephone: +44 1314428930
E-mail: jpaterson@apuc-scot.ac.uk
Fax: +44 1314428931

Internet address(es):

General address of the contracting authority: http://www.apuc-scot.ac.uk/home.htm

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402

Electronic access to information: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Electronic submission of tenders and requests to participate: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: APUC Limited
UNITED KINGDOM

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Fife College

Dundee & Angus College

Edinburgh College

West College Scotland

Glasgow Clyde College

Ayrshire College

City of Glasgow College

North East College Scotland

New College Lanarkshire

Glasgow Kelvin College

Borders College

Dumfries and Galloway College

Forth Valley College

Inverness College

Lews Castle College

Moray College

Newbattle Abbey College

North Highland College

Orkney College

Perth College

Sabhal Mor Ostaig

Shetland College

South Lanarkshire College

West Lothian College

SRUC

Edinburgh Napier University

Glasgow Caledonian University

Glasgow School of Art

Heriot-Watt University

Queen Margaret University

Robert Gordon University

Royal Conservatoire of Scotland

UHI Millennium Institute

University of Aberdeen

University of Abertay Dundee

University of Dundee

University of Edinburgh

University of Glasgow

University of St Andrews

University of Stirling

University of Strathclyde

University of the West of Scotland

Argyll College

Highland Theological College

North Atlantic Fisheries College

Fraunhofer UK Research Limited

West Highland College

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Provision of Road Surfacing Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Scotland, UK.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 27

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 and 5 160 000 GBP

II.1.5)Short description of the contract or purchase(s)

The provision of all services that fall under the scope of Road Surfacing.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 3993 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

45233000, 45233100, 45112730, 45233220, 45233320

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The provision of services that fall under the scope of road surfacing that covers both planned and reactive works. Lots are broken down into geographical regions.
Estimated value excluding VAT:
Range: between 1 and 5 160 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Framework Agreement is for a period of 2 years, with an option to extend the Framework Agreement for a further periods of up to 24 months.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 2
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Lot 1A Planned Works: East of Scotland

1)Short description

The provision of Road Surfacing Services: Planned Works for the East of Scotland.

2)Common procurement vocabulary (CPV)

45112730, 45233000, 45233100, 45233320, 45233220

3)Quantity or scope

The provision of services that fall under the scope of road surfacing services that require the pre-planning and scheduling of works, within the East of Scotland region.
Estimated value excluding VAT:
Range: between 1 and 1 862 800 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 2Lot title: Lot 1B Planned Works: West of Scotland

1)Short description

The provision of Road Surfacing Services: Planned Works for the West of Scotland.

2)Common procurement vocabulary (CPV)

45112730, 45233000, 45233320, 45233220, 45233100

3)Quantity or scope

The provision of services that fall under the scope of road surfacing services that require the pre-planning and scheduling of works within the West of Scotland region.
Estimated value excluding VAT:
Range: between 1 and 252 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 3Lot title: Lot 1C Planned Works: North of Scotland

1)Short description

The provision of Road Surfacing Services: Planned Works for the North of Scotland.

2)Common procurement vocabulary (CPV)

45112730, 45233000, 45233100, 45233320, 45233220

3)Quantity or scope

The provision of services that fall under the scope of road surfacing services that require the pre-planning and scheduling of work, within the North of Scotland region.
Estimated value excluding VAT:
Range: between 1 and 207 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 4Lot title: Lot 2A Reactive Works: Edinburgh, Lothian’s and Borders

1)Short description

The provision of Road Surfacing Services: Reactive Works for the Edinburgh, Lothian’s and Border regions.

2)Common procurement vocabulary (CPV)

45112730, 45233000, 45233100, 45233320, 45233220

3)Quantity or scope

The provision of services that fall under the scope of road surfacing services that have urgent call-out requirements or call-out requirements that falls within the time frame of immediate to short term. Within the Edinburgh, Lothian’s and Border regions.
Estimated value excluding VAT:
Range: between 1 and 1 540 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 5Lot title: Lot 2B Reactive Works: Fife, Perthshire, Dundee and Tayside

1)Short description

The provision of Road Surfacing Services: Reactive Works in the Fife, Perthshire, Dundee and Tayside regions.

2)Common procurement vocabulary (CPV)

45112730, 45233000, 45233100, 45233320, 45233220

3)Quantity or scope

The provision of services that fall under the scope of road surfacing services that have urgent call-out requirements or call-out requirements that falls within the time frame of immediate to short term. Within the Fife, Perthshire, Dundee and Tayside regions.
Estimated value excluding VAT:
Range: between 1 and 594 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 6Lot title: Lot 2C Reactive Works: Stirlingshire and Central

1)Short description

The provision of Road Surfacing Services: Reactive Works for the Stirlingshire and Central regions.

2)Common procurement vocabulary (CPV)

45112730, 45233000, 45233100, 45233220, 45233320

3)Quantity or scope

The provision of services that fall under the scope of road surfacing services that have urgent call-out requirements or call-out requirements that falls within the time frame of immediate to short term. Within the Stirlingshire and Central regions.
Estimated value excluding VAT:
Range: between 1 and 143 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 7Lot title: Lot 2D Reactive Works: Greater Glasgow, Ayrshire and South West of Scotland

1)Short description

The provision of Road Surfacing Services: Reactive Works for the Greater Glasgow, Ayrshire and South West of Scotland regions.

2)Common procurement vocabulary (CPV)

45112730, 45233000, 45233320, 45233220, 45233100

3)Quantity or scope

The provision of services that fall under the scope of road surfacing services that have urgent call-out requirements or call-out requirements that falls within the time frame of immediate to short term. Within the Greater Glasgow, Ayrshire and South West of Scotland regions.
Estimated value excluding VAT:
Range: between 1 and 308 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 8Lot title: Lot 2E Reactive Works: Aberdeen and Grampians

1)Short description

The provision of Road Surfacing Services: Reactive Works for the Aberdeen and Grampian regions.

2)Common procurement vocabulary (CPV)

45112730, 45233000, 45233100, 45233320, 45233220

3)Quantity or scope

The provision of services that fall under the scope of road surfacing services that have urgent call-out requirements or call-out requirements that falls within the time frame of immediate to short term. Within the Aberdeen and Grampian regions.
Estimated value excluding VAT:
Range: between 1 and 209 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 9Lot title: Lot 2F Reactive Works: Highlands and Islands

1)Short description

The provision of Road Surfacing Services: Reactive Works for the Highland and Island Regions.

2)Common procurement vocabulary (CPV)

45112730, 45233000, 45233100, 45233320, 45233220

3)Quantity or scope

The provision of services that fall under the scope of road surfacing services that have urgent call-out requirements or call-out requirements that falls within the time frame of immediate to short term. Within the Highland and Island regions.
Estimated value excluding VAT:
Range: between 1 and 44 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details provided in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details provided in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with APUC Ltd on all matters relating to the Framework Agreement. All consortium members or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the Framework Agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details provided in the Invitation to Tender.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As described in the Invitation to Tender.
Minimum level(s) of standards possibly required: Tenderers must be financially fluid and currently trading. They must not be recorded at Companies House as having any negative action / event (dissolved, removed, in liquidation etc.) that calls into question their financial / corporate standing, such action / event will be deemed to be a failure to meet minimum standards of economic and financial standing.
Where a business is established and is required to have its accounts audited, the last two years’ audited accounts must be provided. If a business is exempt from the audit requirement, the last 2 years annual accounts must be provided and certified by an independent Chartered Accountant or accompanied by a positive banker’s reference for the Tenderer.
Where a business is unable to provide the information requested above, then additional information and documentation must be provided that will give the Authority the assurance that the business is capable of carrying out any subsequent awarded contract. For example, a statement of the business’s organisation’s cash flow forecast for the current year and a letter from the business’s bank outlining the current cash and credit position or other alternative means of demonstrating financial standing.
Where information is available to APUC that points to concerns over financial viability, further information may be requested to evidence financial viability and non-availability of, or refusal to provide such evidence will be deemed to be a failure to meet minimum standards of economic and financial standing.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the Invitation to Tender document.
Minimum level(s) of standards possibly required:
Insurances, Conflict of Interest, Diversity and Equalities Legislation, Form of Tender (Completion of).
Regulatory Environmental, Health and Safety, Waste Regulations and Climate Change Regulations.
Compliance with the Framework Agreements Statement of Requirements (Schedule 2).
Ability to service 100 % of the Institutions on Lots 1A, 1B, 2A, 2B, 2C, 2D & 2E and 75 % of the Institutions in Lots 1C and 2F.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EFM1013-AP
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

23.6.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 23.6.2015 – 13:00

Place:

Via PCS — Tenders.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 24 to 48 Months after the contract award, depending on whether extension periods are taken up.
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref: 397418).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: APUC Ltd will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2006 (SSI 2006/1) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.5.2015

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