Roofing and Guttering Contracts London and Essex

Roofing and Guttering Contracts London and Essex

Responsive Roofing and Guttering Repairs, Renewal and Scaffolding.

United Kingdom-London: Roof repair and maintenance work

2016/S 039-062983

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Family Mosaic
Albion House, 20 Queen Elizabeth Street
London
SE1 2RJ
UNITED KINGDOM
Contact person: Andrew Isted
Telephone: +44 7779336816
E-mail: Andrew.Isted@familymosaic.co.uk
NUTS code: UKIInternet address(es):Main address: http://www.familymosaic.co.uk/home/index.html
I.2)Joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at:http://partner.familymosaic.co.uk/Asset/Procurement/Wave1
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Responsive Roofing and Guttering Repairs, Renewal and Scaffolding.

II.1.2)Main CPV code

45261900

II.1.3)Type of contract

Works

II.1.4)Short description:

This notice relates to 2 contracts covering 2 areas of housing stock within London & Essex. The scope of each contract includes

a) Responsive repairs:

The works will comprise, but is not limited to:-

— Full or partial renewal of roofs.

— Full or partial renewal of guttering.

— Guttering clearance and testing.

— Roofing and Guttering repairs.

— Use of Skyvac or equivalent.

— Drone surveys.

— Responsive repair works to slate, concrete tiles, flat roof, felt, single skin, natural slates and asphalt roofing together with rain water installations.

— Emergency outside of normal working hours service for making safe.

— Future opportunity for communal guttering clearance programme.

— Internal remedial and making good works caused by roofing and guttering related problems

b) Scaffolding:

The works will comprise but is not limited to:

— Provision of scaffold drawings.

— Provision of scaffolding (erection and striking).

— Provision of towers, access platforms and abseiling.

II.1.5)Estimated total value

Value excluding VAT: 7 900 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2)Description

II.2.1)Title:

London North East, Lewisham, Hackney, Charlton Triangle and Essex Contract.

Lot No: 1

II.2.2)Additional CPV code(s)

45260000
45261210
45261200
45261211
45261212
45261213
45261220
45261300
45261410
45262100
45261100

II.2.3)Place of performance

NUTS code: UKI
NUTS code: UKH3

II.2.4)Description of the procurement:

This lot relates to the award of a contract for Family Mosaic properties in London North East (including Haringey, Waltham Forest, Newham and Tower Hamlets), Lewisham (including Bromley), Hackney, Charlton Triangle (Greenwich) and Essex region.

Charlton Triangle are a subsidiary of Family Mosaic and for whom Family Mosaic carry out responsive roofing and guttering repairs, renewal and scaffolding works. Orders for responsive roofing and guttering repairs, renewal and works may be placed for Charlton Triangle properties but Charlton Triangle will not be a party to the contract.

The scope of the contract comprises of:

a) Responsive repairs

The works will comprise, but is not limited to:-

— Full or partial renewal of roofs.

— Full or partial renewal of guttering.

— Guttering clearance and testing.

— Roofing and Guttering repairs.

— Use of Skyvac or equivalent.

— Drone surveys.

— Responsive repair works to slate, concrete tiles, flat roof, felt, single skin, natural slates and asphalt roofing together with rain water installations.

— Emergency outside of normal working hours service for making safe.

— Future opportunity for communal guttering clearance programme.

— Internal remedial and making good works caused by roofing and guttering related problems

b) Scaffolding:

The works will comprise but is not limited to:-

— Provision of scaffold drawings.

— Provision of scaffolding (erection and striking).

— Provision of towers, access platforms and abseiling.

As part of the delivery of the above, the successful contractor will be required to establish a direct interface link with Family Mosaic’s IT system (provided by Northgate) to facilitate real time operational updates for Family Mosaic and will be required to provide all operatives with handheld devices to ensure real time data sharing. The contractor will also be required to provide a Freephone telephone number to enable appointments to be arranged by Family Mosaic or its customers.

Family Mosaic’s procurement strategy is to have contractors that specialise in specific trades, roofing and guttering repairs and renewal being one such trade. The reason for this is to ensure it delivers a great quality service for its customers through the provision of innovative solutions from those that know the trade best. Whilst there will be some aspects of multi trade that are completed through our minor works contract for large projects (for which a separate procurement process is being undertaken by Family Mosaic — see OJEU reference number: 2016/S 028-044569) specialist trade roofing, guttering and scaffolding works will predominantly be completed by specialist contractors and within the scope of this procurement.

The contract will have a duration of 3 + 1 years. Tenderers will be required to submit a tender to perform the full scope of works which may be requested by Family Mosaic under this Lot. Further details are set out in the procurement documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract is for an initial period of 36 months with an option to extend for a further period of up to 12 months. Family Mosaic expects the contract to start on 3.10.2016.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Please see Section VI.3).

In section II.2.6) for this Lot, the estimated maximum value is stated. The value range for this Lot is estimated to be 3 100 000 GBP — 4 100 000 GBP.

II.2)Description

II.2.1)Title:

London North West Region, South East Region, South West Region, Islington and Old Oak Contract.

Lot No: 2

II.2.2)Additional CPV code(s)

45260000
45261210
45261200
45261211
45261212
45261213
45261220
45261300
45261410
45262100
45261100

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

This lot relates to the award of a contract for Family Mosaic properties in London North West Region (including Barnet, Harrow, Brent, Ealing and Hillingdon), South East Region (Southwark), South West Region (including Wandsworth, Lambeth, Merton, Sutton and Croydon), Islington and Old Oak Region (including Westminster, Kensington and Chelsea, Hammersmith and Fulham).

Old Oak Plus are a subsidiary of Family Mosaic and for whom Family Mosaic carry out responsive roofing and guttering repairs, renewal and scaffolding works. Orders for responsive roofing and guttering repairs, renewal and scaffolding works may be placed for Old Oak Plus properties but Old Oak Plus will not be a party to the contract.

The scope of the contract comprises of:

a) Responsive repairs

The works will comprise, but is not limited to:-

— Full or partial renewal of roofs.

— Full or partial renewal of guttering.

— Guttering clearance and testing.

— Roofing and Guttering repairs.

— Use of Skyvac or equivalent.

— Drone surveys.

— Responsive repair works to slate, concrete tiles, flat roof, felt, single skin, natural slates and asphalt roofing together with rain water installations.

— Emergency outside of normal working hours service for making safe.

— Future opportunity for communal guttering clearance programme.

— Internal remedial and making good works caused by roofing and guttering related problems.

b) Scaffolding:

The works will comprise but is not limited to:-

— Provision of scaffold drawings.

— Provision of scaffolding (erection and striking).

— Provision of towers, access platforms and abseiling.

As part of the delivery of the above, the successful contractor will be required to establish a direct interface link with Family Mosaic’s IT system (provided by Northgate) to facilitate real time operational updates for Family Mosaic and will be required to provide all operatives with handheld devices to ensure real time data sharing. The contractor will also be required to provide a Freephone telephone number to enable appointments to be arranged by Family Mosaic or its customers.

Family Mosaic’s procurement strategy is to have contractors that specialise in specific trades, roofing and guttering repairs and renewal being one such trade. The reason for this is to ensure it delivers a great quality service for its customers through the provision of innovative solutions from those that know the trade best. Whilst there will be some aspects of multi trade that are completed through our minor works contract for large projects (for which a separate procurement process is being undertaken by Family Mosaic — see OJEU reference number: 2016/S 028-044569) specialist trade roofing, guttering and scaffolding works will predominantly be completed by specialist contractors and within the scope of this procurement.

The contract will have a duration of 3 + 1 years. Tenderers will be required to submit a tender to perform the full scope of works which may be requested by Family Mosaic under this Lot. Further details are set out in the procurement documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 800 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract is for an initial period of 36 months with an option to extend for a further period of up to 12 months. Family Mosaic expects the contract to start on 3.10.2016.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Please see Section VI.3).

In section II.2.6) for this Lot, the estimated maximum value is stated. The value range for this Lot is estimated to be 2 800 000 GBP — 3 800 000 GBP.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/03/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Candidates wishing to express an interest in one or both Lots must complete a pre-qualification questionnaire and submit this before the deadline date in section IV.2.2). The pre-qualification questionnaire is set out within the procurement documents. Family Mosaic is utilising Share Point to manage the sharing of documentation

in relation to this procurement. The portal has been set up to enable candidates to access documentation and post any queries they may have. In order to gain access to Share Point, candidates need to provide a contact name and email address to Andrew.Isted@familymosaic.co.uk Log in details will be provided and candidates will need to setup a Google account to log in — further details will be provided with the Share Point log in details. In the event that you are unable to access Share Point, documents can be provided directly, please email the contact named in Section I.

As set out in Section II.1.4), Family Mosaic are seeking to establish a contract in 2 areas (Lots) within London and Essex to deliver Responsive Roofing and Guttering Repairs, Renewal and Scaffolding. Each contract will have a duration of 3 + 1 years. Section II.1.5) indicates the estimated maximum value across the 2 contracts — the estimated value across both contracts may be in the region of 5 900 000 GBP and 7 900 000 GBP.

Submitting a response to this notice does not guarantee that a candidate will be invited to tender. Family Mosaic may terminate or suspend the award process at any time without incurring any cost or liability. Family Mosaic does not bind itself to enter into any contract arising out of the procedures envisaged by this notice.

No contractual rights expressed or implied arise out of this notice or the procedures envisaged by it. Family Mosaic will not be liable in any way to any candidate or tenderer for any costs incurred in connection with this procurement process. Family Mosaic reserves the right to disqualify any candidate who: provides information or confirmations which later prove to be untrue or incorrect; does not supply the information required by this notice or by the pre-qualification questionnaire or as otherwise directed by Family Mosaic during the procurement process; or fulfils any one or more of the criteria detailed in Regulation 57 of the Public Contracts Regulations 2015.

VI.4)Procedures for review

VI.4.1)Review body

The High Court of England and Wales
London
UNITED KINGDOM
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Part 3 of the Public Contracts Regulations 2015 addresses the remedies available to economic operators. Family Mosaic will incorporate a minimum of ten (10) calendar day’s standstill period in accordance with regulation 87 of the Public Contracts Regulations 2015 prior to concluding the award of any contract pursuant to this notice.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

22/02/2016

Enjoyed this post? Share it!