Roofing Services Wales

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

LHC
Royal House, 2-4 Vine Street
Contact point(s): LHC
For the attention of: Richard Wilby
UB8 1QE Uxbridge
UNITED KINGDOM
Telephone: +44 1895274800
E-mail: mail@lhc.gov.uk

Internet address(es):

General address of the contracting authority: http://www.lhc.gov.uk

Address of the buyer profile: http://www.lhc.gov.uk/24

Electronic access to information: http://tenders.lhc.gov.uk

Electronic submission of tenders and requests to participate: http://tenders.lhc.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: public sector framework tendering organisation

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

LHC
Royal House, 2-4 Vine Street
UB8 1QE Uxbridge
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

PR3 — Pitched Roofing And Associated Products Framework – Wales.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works

Main site or location of works, place of delivery or of performance: Various projects for local authorities, education authorities, further education authorities, academies, police authorities, fire authorities, public health authorities, tenant management organisations, registered providers of social housing and other public sector bodies as listed on LHC’s Buyer Profile at: www.lhc.gov.uk/24

NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 13 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The provision of works for pitched roofing and associated product projects for public sector organisations in 20 (twenty) regional lots across England, Wales and Scotland.(Wales is split into three regional lots — North, Mid and South).
The arrangement will be awarded under 2 value bands:
SME’s are encouraged to tender for the lower value band (Project value: 5 000 GBP — 250 000 GBP) in 1 or 2 adjoining regional lots.
Larger organisations are encouraged to tender for the higher value band (Project value: 250 000 GBP +) in 1 or more regional lots.
It is envisaged that up to 5 companies will be appointed to each value band in each regional lot.

II.1.6)Common procurement vocabulary (CPV)

45260000, 44112500, 45261910, 50000000, 45261900, 45261211, 44000000, 45000000, 45261213, 45261920, 45261212

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 13 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The arrangement will be based on a four (4)year term with a break clause for review after second and third agreement.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 29.4.2016. Completion 29.4.2020

Information about lots

Lot No: 1 Lot title: PR3 — Pitched Roofing And Associated Products Framework — Lot LN (North Wales)

1)Short description

The provision of works for pitched roofing and associated product projects for public sector organisations in 20 (twenty) regional lots across England, Wales and Scotland.(Wales is split into three regional lots — North, Mid and South).
The arrangement will be awarded under 2 value bands:
SME’s are encouraged to tender for the lower value band (Project value: 5 000 GBP — 250 000 GBP) in 1 or 2 adjoining regional lots.
Larger organisations are encouraged to tender for the higher value band (Project value: 250 000 GBP +) in 1 or more regional lots.
It is envisaged that up to 5 companies will be appointed to each value band in each regional lot.

2)Common procurement vocabulary (CPV)

45260000, 44112500, 45261910, 50000000, 45261900, 45261211, 44000000, 45000000, 45261213, 45261920, 45261212

3)Quantity or scope

All Pitched Roofing elements as core elements with optional flat to pitch, liquid parapet guttering and solar photovoltaic (RE Tech).
Estimated value excluding VAT: 6 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Additional split to the regional lot is given within the PR3 documents.

Lot No: 2 Lot title: PR3 — Pitched Roofing And Associated Products Framework — Lot LM (Mid Wales)

1)Short description

The provision of works for pitched roofing and associated product projects for public sector organisations in 20 (twenty) regional lots across England, Wales and Scotland.(Wales is split into three regional lots — North, Mid and South).
The arrangement will be awarded under 2 value bands:
SME’s are encouraged to tender for the lower value band (Project value: 5 000 GBP — 250 000 GBP) in 1 or 2 adjoining regional lots.
Larger organisations are encouraged to tender for the higher value band (Project value: 250 000 GBP +) in 1 or more regional lots.
It is envisaged that up to 5 companies will be appointed to each value band in each regional lot.

2)Common procurement vocabulary (CPV)

45260000, 44112500, 45261910, 50000000, 45261900, 45261211, 44000000, 45000000, 45261213, 45261920, 45261212

3)Quantity or scope

All Pitched Roofing elements as core elements with optional flat to pitch, liquid parapet guttering and solar photovoltaic (RE Tech).
Estimated value excluding VAT: 1 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Additional split to the regional lot is given within the PR3 documents.

Lot No: 3 Lot title: PR3 — Pitched Roofing And Associated Products Framework — Lot LS (South Wales)

1)Short description

The provision of works for pitched roofing and associated product projects for public sector organisations in 20 (twenty) regional lots across England, Wales and Scotland.(Wales is split into three regional lots — North, Mid and South).
The arrangement will be awarded under 2 value bands:
SME’s are encouraged to tender for the lower value band (Project value: 5 000 GBP — 250 000 GBP) in 1 or 2 adjoining regional lots.
Larger organisations are encouraged to tender for the higher value band (Project value: 250 000 GBP +) in 1 or more regional lots.
It is envisaged that up to 5 companies will be appointed to each value band in each regional lot.

2)Common procurement vocabulary (CPV)

45260000, 44112500, 45261910, 50000000, 45261900, 45261211, 44000000, 45000000, 45261213, 45261920, 45261212

3)Quantity or scope

All Pitched Roofing elements as core elements with optional flat to pitch, liquid parapet guttering and solar photovoltaic (RE Tech).
Estimated value excluding VAT: 6 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Additional split to the geographical lot is given within the PR3 documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Contractual warranties may be required by the arrangement users for individual contracts.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be agreed with users for individual contracts.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Groups of contractors tendering will be required to assume a specific legal form if successful.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Description of particular conditions: Key Performance Indicators will be shown in the tender documents and monitored during the arrangement.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Described in the ITT and

Offer Document, which is downloadable from LHC’s eTendering portal http://tenders.lhc.gov.uk/ in accordance

with Regulations 57 to 60 of the Public Contracts Regulations 2015 and as set out in the Offer Document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Described in the ITT and Offer Document, which is downloadable from LHC’s eTendering Portal at tenders.lhc.gov.uk in accordance with Regulations 58 top 60 of the Public Contracts Regulations 2015 and as set out in the Offer Document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met: Described in the ITT and Offer Document, which is downloadable from LHC’s eTendering Portal at tenders.lhc.gov.uk in accordance with Regulations 58 top 60 of the Public Contracts Regulations 2015 and as set out in the Offer Document.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 50

2. Quality. Weighting 40

3. Sustainability. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PR3

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.3.2016 – 13:00

IV.3.4)Time limit for receipt of tenders or requests to participate

22.3.2016 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

SMEs: LHC considers that this framework may be suitable for economic operators that are small or medium enterprises(SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
LHC is purchasing on behalf of other contracting authorities — refer to www.lhc.gov.uk/Tendering-for-LHCFrameworks/ Buyer-Profile/ for other contracting authorities. Economic Operators wishing to tender for this framework arrangement are required to complete and submit an ITT and Offer Document, which is downloadable from LHC’s eTendering Portal https://tenders.lhc.gov.uk.All expressions of interest are required to be accompanied by a completed ITT and Offer Document. Expressions of interest not accompanied by a completed ITT and Offer Document will be rejected, and economic operators submitting unaccompanied expressions of interest will not be considered.
Call-off projects may be subject to mini tenders or competition between companies appointed to the arrangement and LHC may introduce secondary tendering processes including electronic processes for call off projects on behalf of customers.
If insufficient tenders are received for any individual lot that would prevent sufficient companies being appointed to allow a client to run a mini competition when calling off a project, then LHC reserves the right to offer companies who have tendered bids for the same value band in adjacent regions to also have their bid evaluated for regional lots with insufficient tenders, and in that instance any limitation on the number of lots a tenderer can bid for shall be waived, and the invited company will be required to nominate Price Schedules and Tables already tendered for another region to be adopted and evaluated in relation to the additional region. Thereafter standard evaluation and award procedures shall apply.
If there is no appointed company for the contract value or region in respect of the client’s requirements then at call off the client has the option to open the mini competition to and contract with companies appointed to either a similar contract value in an adjacent regional lot or companies appointed to a higher or lower contract value in the same regional lot.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

LHC
Royal House, 2-4 Vine Street
UB8 1QE Uxbridge
UNITED KINGDOM
E-mail: mail@lhc.gov.uk
Telephone: +44 1895274800
Internet address: http://www.lhc.gov.uk

Body responsible for mediation procedures

LHC

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar day standstill period from the day after the notice of intention to award the framework is communicated to tenderers, in accordance with Regulation 87 of the Public Contracts Regulations 2015. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

LHC

VI.5)Date of dispatch of this notice:

8.2.2016