Rotherham Council Electoral Print Contract

Rotherham Council Electoral Print Contract

Rotherham Metropolitan Borough Council has a requirement to identify and appoint a suitably qualified and experienced contractor to supply Electoral Materials as detailed within the specification.

United Kingdom-Rotherham: Electoral forms

2016/S 181-325405

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Rotherham MBC
Riverside House, Main Street
For the attention of: Mrs Yvonne Dutton
S60 1AE Rotherham
United Kingdom
Telephone: +44 1709334165
E-mail: yvonne.dutton@rotherham.gov.uk

Internet address(es):

General address of the contracting authority: http://www.rotherham.gov.uk/

Address of the buyer profile: http://www.rotherham.gov.uk/

Electronic access to information: www.yortender.co.uk

Electronic submission of tenders and requests to participate: www.yortender.co.uk

Further information can be obtained from: Rotherham MBC
Riverside House, Main Street
For the attention of: Mrs Yvonne Dutton
S60 1AE Rotherham
United Kingdom
Telephone: +44 1709334165
E-mail: yvonne.dutton@rotherham.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:Rotherham MBC
Riverside House, Main Street
For the attention of: Mrs Yvonne Dutton
S60 1AE Rotherham
United Kingdom
Telephone: +44 1709334165
E-mail: yvonne.dutton@rotherham.gov.uk

Tenders or requests to participate must be sent to: Rotherham MBC
Riverside House, Main Street
For the attention of: Mrs Yvonne Dutton
S60 1AE Rotherham
United Kingdom
Telephone: +44 1709334165
E-mail: yvonne.dutton@rotherham.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

16-041 Electoral Print.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKE3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 0 and 596 000 GBP

II.1.5)Short description of the contract or purchase(s)

Rotherham Metropolitan Borough Council has a requirement to identify and appoint a suitably qualified and experienced contractor to supply Electoral Materials as detailed within the specification. The total estimated contract value excluding VAT over the duration of the contact is GBP 596 000 which is ~ GBP 149 000 per year. However, this does not carry any guarantee of turnover and any estimated volumes of business are indicative and may vary upwards or downwards depending on actual future needs. The Contract shall take effect on the commencement date and (unless it is otherwise terminated in accordance with its terms or it is otherwise lawfully terminated) shall expire at the end of the period as set out in the award letter. The Contract is expected to commence on 1.12.2016 and will be for a period of four years until 30.11.2020. The Contract relates to the printing and fulfilment of election materials (poll cards, postal votes, ballot papers and Corresponding Number Lists); and the printing and fulfilment of annual canvass electoral registration materials (household enquiry forms).

II.1.6)Common procurement vocabulary (CPV)

22821000, 22000000, 22820000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Rotherham Metropolitan Borough Council has a requirement to identify and appoint a suitably qualified and experienced contractor to supply Electoral Materials as detailed within the specification. The total estimated contract value excluding VAT over the duration of the contact is GBP 596 000 which is ~ GBP 149 000 per year. However, this does not carry any guarantee of turnover and any estimated volumes of business are indicative and may vary upwards or downwards depending on actual future needs. The Contract shall take effect on the commencement date and (unless it is otherwise terminated in accordance with its terms or it is otherwise lawfully terminated) shall expire at the end of the period as set out in the award letter. The Contract is expected to commence on 1.12.2016 and will be for a period of four years until 30.11.2020. The Contract relates to the printing and fulfilment of election materials (poll cards, postal votes, ballot papers and Corresponding Number Lists); and the printing and fulfilment of annual canvass electoral registration materials (household enquiry forms).

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0849
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.10.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 27.10.2016 – 17:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Helen Chambers
Riverside House, Main Street
S60 1AE Rotherham
United Kingdom
E-mail: Helen-RBT.Chambers@rotherham.gov.uk
Telephone: +44 1709823661

Body responsible for mediation procedures

Helen Chambers
Riverside House, Main Street
S60 1AE Rotherham
United Kingdom
E-mail: Helen-RBT.Chambers@rotherham.gov.uk
Telephone: +44 1709823661

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.9.2016

 

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