Rotherham Council Insurance Services Tender 2018

Rotherham Council Insurance Services Tender 2018

Rotherham Metropolitan Borough Council are seeking to purchase insurance covers/policies, and claims handling services.

United Kingdom-Rotherham: Financial and insurance services

2018/S 223-510361

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Rotherham MBC
Riverside House, Main Street
Rotherham
S60 1AE
United Kingdom
Contact person: Miss Kay Handley
Telephone: +44 1709822665
E-mail: kay.handley@rotherham.gov.uk
NUTS code: UK
Internet address(es):Main address: http://www.rotherham.gov.uk/

Address of the buyer profile: http://www.rotherham.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

18-080: Insurance Services – for Underwriting Policy/Cover

Reference number: DN374829

II.1.2)Main CPV code

66000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Rotherham Metropolitan Borough Council are seeking to purchase insurance covers/policies, and claims handling services, for the provision of risks which are detailed within the eight lots within the tender documentation.

The Council has already appointed a broker, Aon UK Ltd, and therefore Broker and Broking Services this is excluded from this procurement.

Lot 1: Property Damage, Additional Expenditure, All Risk, Contract Works and Property Owners Including Business Interruption;

Lot 2: Cross Class Insurance including Employers Liability; Public and Products Liability; Motor Fleet; Officials Indemnity;

Lot 3: Professional Negligence;

Lot 4: Public Authority Crime;

Lot 5: Computer Insurance;

Lot 6: Terrorism Including Sabotage Including Business Interruption;

Lot 7: Personal Accident and Travel and School Journeys;

Lot 8: Engineering Inspection.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 8
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

If during standstill we receive a substantive challenge to our decision to award a specific lot, we reserve the right to conclude the award with the successful bidder for each lot(s) that have not been challenged.

II.2)Description

II.2.1)Title:

Lot 1:Property Damage, Additional Expenditure, All Risk, Contract Works and Property Owners Including Business Interruption

Lot No: 1

II.2.2)Additional CPV code(s)

66000000

II.2.3)Place of performance

NUTS code: UKE3

II.2.4)Description of the procurement:

Lot 1 is for the provision of insurance cover/polices for Property Damage, Additional Expenditure, All Risk, Contract Works and Property Owners including Business Interruption.

Details of the requirements are provided within the Invitation to Tender documentation

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 28/02/2019
End: 27/02/2024
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Council has an on-going requirement for the provision of insurance covers/polices. This procurement relates to an initial period of 3 years, which commences from 28th February 2019. The procurement also includes provision for an extension for a further 2 years (which may be taken as a full 2 year extensions, or 2 x 1 year extensions).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Technical Issues – If you experience technical issues surrounding the use of the YORtender system you should log a call with the system provider (ensuring you leave a contact phone number) at http://proactis.kayako.com/procontractv3/Core/Default/Index

II.2)Description

II.2.1)Title:

Lot 2:Cross Class Insurance Including Employers Liability; Public & Products Liability; Motor Fleet; Officials Indemnity

Lot No: 2

II.2.2)Additional CPV code(s)

66000000

II.2.3)Place of performance

NUTS code: UKE

II.2.4)Description of the procurement:

Lot 2 is for the provision of insurance cover/polices for Cross Class Insurance including Employers Liability; Public & Products Liability; Motor Fleet and Officials Indemnity

Details of the requirements are provided within the Invitation to Tender documentation

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 28/02/2019
End: 27/02/2024
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Council has an on-going requirement for the provision of insurance covers/polices. This procurement relates to an initial period of 3 years, which commences from 28th February 2019. The procurement also includes provision for an extension for a further 2 years (which may be taken as a full 2 year extension or 2 x 1 year extensions).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Technical Issues – If you experience technical issues surrounding the use of the YORtender system you should log a call with the system provider (ensuring you leave a contact phone number) at http://proactis.kayako.com/procontractv3/Core/Default/Index

II.2)Description

II.2.1)Title:

Lot 3:Professional Negligence

Lot No: 3

II.2.2)Additional CPV code(s)

66000000

II.2.3)Place of performance

NUTS code: UKE

II.2.4)Description of the procurement:

Lot 3 is for the provision of insurance cover/polices for Professional Negligence.

Details of the requirements are provided within the Invitation to Tender documentation

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 28/02/2019
End: 27/02/2024
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Council has an on-going requirement for the provision of insurance covers/polices. This procurement relates to an initial period of 3 years, which commences from 28th February 2019. The procurement also includes provision for an extension for a further 2 years (which may be taken as a full 2 year extension or 2 x 1 year extensions).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Technical Issues – If you experience technical issues surrounding the use of the YORtender system you should log a call with the system provider (ensuring you leave a contact phone number) at http://proactis.kayako.com/procontractv3/Core/Default/Index

II.2)Description

II.2.1)Title:

Lot 4:Public Authority Crime

Lot No: 4

II.2.2)Additional CPV code(s)

66000000

II.2.3)Place of performance

NUTS code: UKE

II.2.4)Description of the procurement:

Lot 4 is for the provision of insurance cover/polices for Public Authority Crime.

Details of the requirements are provided within the Invitation to Tender documentation

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 28/02/2019
End: 27/02/2024
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Council has an on-going requirement for the provision of insurance covers/polices. This procurement relates to an initial period of 3 years, which commences from 28th February 2019. The procurement also includes provision for an extension for a further 2 years (which may be taken as a full 2 year extension or 2 x 1 year extensions).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Technical Issues – If you experience technical issues surrounding the use of the YORtender system you should log a call with the system provider (ensuring you leave a contact phone number) at http://proactis.kayako.com/procontractv3/Core/Default/Index

II.2)Description

II.2.1)Title:

Lot 5:Computer Insurance

Lot No: 5

II.2.2)Additional CPV code(s)

66000000

II.2.3)Place of performance

NUTS code: UKE

II.2.4)Description of the procurement:

Lot 5 is for the provision of insurance cover/polices for Computer Insurance

Details of the requirements are provided within the Invitation to Tender documentation

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 28/02/2019
End: 27/02/2024
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Council has an on-going requirement for the provision of insurance covers/polices. This procurement relates to an initial period of 3 years, which commences from 28th February 2019. The procurement also includes provision for an extension for a further 2 years (which may be taken as a full 2 year extension or 2 x 1 year extensions).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Technical Issues – If you experience technical issues surrounding the use of the YORtender system you should log a call with the system provider (ensuring you leave a contact phone number) at http://proactis.kayako.com/procontractv3/Core/Default/Index

II.2)Description

II.2.1)Title:

Lot 6:Terrorism including Sabotage Including Business Interruption

Lot No: 6

II.2.2)Additional CPV code(s)

66000000

II.2.3)Place of performance

NUTS code: UKE

II.2.4)Description of the procurement:

Lot 6 is for the provision of insurance cover/polices for Terrorism including Sabotage including Business Interruption.

Details of the requirements are provided within the Invitation to Tender documentation

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 28/02/2019
End: 27/02/2024
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Council has an on-going requirement for the provision of insurance covers/polices. This procurement relates to an initial period of 3 years, which commences from 28th February 2019. The procurement also includes provision for an extension for a further 2 years (which may be taken as a full 2 year extension or 2 x 1 year extensions).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Technical Issues – If you experience technical issues surrounding the use of the YORtender system you should log a call with the system provider (ensuring you leave a contact phone number) at http://proactis.kayako.com/procontractv3/Core/Default/Index

II.2)Description

II.2.1)Title:

Lot 7:Personal Accident & Travel and School Journeys

Lot No: 7

II.2.2)Additional CPV code(s)

66000000

II.2.3)Place of performance

NUTS code: UKE

II.2.4)Description of the procurement:

Lot 7 is for the provision of insurance cover/polices for Personal Accident & Travel and School Journeys.

Details of the requirements are provided within the Invitation to Tender documentation

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 28/02/2019
End: 27/02/2024
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Council has an on-going requirement for the provision of insurance covers/polices. This procurement relates to an initial period of 3 years, which commences from 28th February 2019. The procurement also includes provision for an extension for a further 2 years (which may be taken as a full 2 year extension or 2 x 1 year extensions).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Technical Issues – If you experience technical issues surrounding the use of the YORtender system you should log a call with the system provider (ensuring you leave a contact phone number) at http://proactis.kayako.com/procontractv3/Core/Default/Index

II.2)Description

II.2.1)Title:

Lot 8:Engineering Inspection

Lot No: 8

II.2.2)Additional CPV code(s)

66000000

II.2.3)Place of performance

NUTS code: UKE

II.2.4)Description of the procurement:

Lot 8 is for the provision of insurance cover/polices for Engineering Inspections.

Details of the requirements are provided within the Invitation to Tender documentation

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 28/02/2019
End: 27/02/2024
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Council has an on-going requirement for the provision of insurance covers/polices. This procurement relates to an initial period of 3 years, which commences from 28th February 2019. The procurement also includes provision for an extension for a further 2 years (which may be taken as a full 2 year extension or 2 x 1 year extensions).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Technical Issues – If you experience technical issues surrounding the use of the YORtender system you should log a call with the system provider (ensuring you leave a contact phone number) at http://proactis.kayako.com/procontractv3/Core/Default/Index

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/12/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 20/12/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

The Council has an on-going requirement for the provision of insurance covers/polices. This procurement relates to an initial period of 3 years, which commences from 28.2.2019. The procurement also includes provision for an extension for a further 2 years (which may be taken as a full 2 year extension or 2 x 1 year extensions).

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Rotherham Metropolitan Borough Council
Riverside House, Main Street
Rotherham
S60 1AE
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/11/2018

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