Rotherham Council Outside Catering Contracts

Rotherham Council Outside Catering Contracts

RMBC is inviting bids from a number of organisations who might be able to provide Outside Catering Services that meet the needs of the Authority.

United Kingdom-Rotherham: Hotel, restaurant and retail trade services

2016/S 061-102574

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Rotherham MBC
Riverside House Main Street
Rotherham
S60 1AE
UNITED KINGDOM
Contact person: Louise Hayter
Telephone: +44 01709334173
E-mail: louise.hayter@rotherham.gov.uk
NUTS code: UKE3Internet address(es):Main address: www.rotherham.gov.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.yortender.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.yortender.co.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Outside Catering.

Reference number: A4TP-295KPI

II.1.2)Main CPV code

55000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

RMBC is inviting bids from a number of organisations who might be able to provide Outside Catering Services that meet the needs of the Authority. The tender relates to 3 lots:

Lot 1: A catering service for private functions and weddings at Clifton Park and Museum. This will include a fine dining element within the museum to offer pre-show meals for the nearby Civic Theatre. The organisation(s) will work alongside RMBC to establish the catering requirements for each of the Council’s client bookings.

Lot 2: A professional catering organisation to provide buffets to a variety of geographically spread venues for consumption by RMBC employees and guests. The requirement will vary from small ad hoc buffets for visitors, to the regular requirements of training venues.

Lot 3: A supplier to provide items which include sandwiches, Panini’s, salads, snack pots and wraps to it’s Riverside Cafe.

II.1.5)Estimated total value

Value excluding VAT: 280 000.00 EUR

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
II.2)Description

II.2.1)Title:

Outside Catering for Weddings, Private Functions and Fine Dining

Lot No: 1

II.2.2)Additional CPV code(s)

55520000

II.2.3)Place of performance

NUTS code: UKE3
Main site or place of performance:

Clifton Park Museum and Garden Room, Rotherham Town Centre, South Yorkshire.

II.2.4)Description of the procurement:

RMBC is looking to appoint a professional catering organisation to provide a catering service for private functions and weddings at Clifton Park and Museum. This will include a fine dining element within the museum to offer pre-show meals for the nearby Civic Theatre. The organisation(s) will work alongside RMBC to establish the catering requirements for each of the Council’s client bookings. As this service has never been offered by RMBC before, an estimated spend is difficult to forecast but is expected to be in excess of 25 000 GBP per annum.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 100 000.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract will be renewed on a 12 monthly basis.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Outside Catering within RMBC Establishments

Lot No: 2

II.2.2)Additional CPV code(s)

55520000

II.2.3)Place of performance

NUTS code: UKE3
Main site or place of performance:

Rotherham Borough.

II.2.4)Description of the procurement:

RMBC is looking to appoint a professional catering organisation to provide buffets to a variety of geographically spread venues for consumption by RMBC employees and guests. The requirement will vary from small ad hoc buffets for visitors, to the regular requirements of training venues. Spend per annum is estimated to be around 10 000 GBP with the majority being spent by Rockingham Professional Development Centre.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 40 000.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract will be renewed on a 12 monthly basis.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Outside Catering for the Riverside Cafe

Lot No: 3

II.2.2)Additional CPV code(s)

15000000

II.2.3)Place of performance

NUTS code: UKE3
Main site or place of performance:

Riverside Cafe, Riverside House, Rotherham, S60 1AE.

II.2.4)Description of the procurement:

RMBC has its own Riverside CafĂ© catering department which provides in-house catering for staff and members of the public. Riverside does not have the capacity or equipment to bake or prepare their own produce to enable them to provide this function on a large scale. Certain items therefore need to be bought in. RMBC is looking to appoint a supplier to provide these items which include sandwiches, Panini’s, salads, snack pots and wraps. Spend per annum for this requirement is estimated to be around 35 000 GBP per annum.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 140 000.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Renewal will be on a 12 monthly basis.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/05/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 05/05/2016
Local time: 17:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Helen Chambers
Riverside House, Main Street
Rotherham
S60 1AE
UNITED KINGDOM
E-mail: helen.chambers@rotherham.gov.uk

VI.4.2)Body responsible for mediation procedures

Helen Chambers
Riverside House, Main Street
Rotherham
S60 1AE
UNITED KINGDOM
E-mail: helen.chambers@rotherham.gov.uk
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Helen Chambers
Riverside House, Main Street
Rotherham
S60 1AE
UNITED KINGDOM
E-mail: Helen.chambers@rotherham.gov.uk

VI.5)Date of dispatch of this notice:

24/03/2016

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