Salvation Army Housing Association Mechanical and Electrical Contract

The services are split into 2 lots. Lot 1 — North covers the following main areas: Birmingham, Coventry, Nottingham, Derby, Manchester, Bolton, Preston, Salford.

United Kingdom-London: Mechanical and electrical engineering services

2014/S 232-409353

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Salvation Army Housing Association
3rd floor, St Olaves house, 10 Lloyds Ave
Contact point(s): echelon Consultancy Ltd on behalf of SAHA — PQQ’s to be downloaded from www.echelonconsultancy.co.uk/eDocs
For the attention of: Sarah Baxter
EC3N 3AJ London
UNITED KINGDOM
Telephone: +44 1707339800
E-mail: saha@echelonconsultancy.co.uk
Fax: +44 1707339801

Internet address(es):

General address of the contracting authority: http://www.saha.org.uk

Electronic access to information: http://www.echelonconsultancy.co.uk/eDocs

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SAHA Mechanical and Electrical contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: The services are split into 2 lots. Lot 1 — North covers the following main areas:
Birmingham, Coventry, Nottingham, Derby, Manchester, Bolton, Preston, Salford, Liverpool, St Helens, Blackburn, Stoke, Sheffield, Doncaster, Grimsby, Sunderland, Newcastle, Middlesbrough, Morecombe, Hull, Huntingdon, Skegness.
Lot 2 — South covers: London, Essex, Ipswich, Watford, Reading, Swindon, Bristol, Western-Super-Mare, Folkestone, Tunbridge Wells, Newhaven, Eastbourne, Southampton, Portsmouth, Isle of Wight.
NUTS code UK,UKJ34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

SAHA Mechanical and electrical services including gas related services over two lots being North and South.

II.1.6)Common procurement vocabulary (CPV)

71334000, 50413200, 51100000, 31625100, 31625200, 35111000, 35111400, 44482000, 44480000, 45312100, 51700000, 31518200, 38431200,45453100, 45317000, 45310000, 45311000, 45311100, 45311200, 71314100, 71333000, 31216200, 51110000, 50531100, 42515000, 50720000,39717200, 42512000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

For both Lot 1 North and Lot 2 South
Fire alarm servicing and maintenance including smoke vents and responsive repairs.
Emergency lighting servicing and maintenance including responsive repairs.
Periodic electrical inspection and testing including remedial works.
Air conditioning servicing and maintenance including responsive repairs.
Commercial boiler servicing and maintenance including repairs and certification.
Lightening protection testing and reporting.
Non domestic electrical responsive repairs.
Domestic gas servicing, landlords gas safety records, breakdowns and repairs (SAHA reserve the right to not issue this work).
Estimated value excluding VAT: 5 103 510 GBP

II.2.2)Information about options

Options: yes
Description of these options: All lots will be for an initial term of 3 years with break clauses with the possibility of an extension of 2 years with break clauses.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1Lot title: North

1)Short description

SAHA Mechanical and electrical services including gas related services (North).

2)Common procurement vocabulary (CPV)

3)Quantity or scope

Lot 1 (North)
Fire alarm servicing and maintenance including responsive repairs and smoke vents
Servicing GBP 49 735 per annum
Maintenance including responsive repairs GBP 53 383
Emergency lighting servicing and maintenance including responsive repairs
Servicing GBP 62 195
Maintenance including responsive repairs GBP 55 435
Periodic electrical inspection and testing including remedial works
Inspection and testing GBP 46 310
Remedial works GBP 21 000
Air-conditioning servicing and maintenance including responsive repairs
Maintenance including responsive repairs GBP 6 166
Commercial boiler servicing and maintenance including responsive repairs and certification
Servicing GBP 109 375
Maintenance including responsive repairs GBP 76 000
Domestic gas servicing, landlord’s gas safety records, breakdowns and repairs. ( Please note that SAHA may not award this element of work) GBP 44 000
Lightening Protection testing and reporting. GBP 4 927
Non domestic electrical responsive repairs GBP 10 333.
Estimated value excluding VAT: 2 694 295 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

SAHA will award the lot to one Service Provider.

Lot No: 2Lot title: (South)

1)Short description

SAHA Mechanical and electrical services including gas related services (South).

2)Common procurement vocabulary (CPV)

3)Quantity or scope

Lot 2 (South)
Fire alarm servicing and maintenance including responsive repairs and smoke vents
Servicing GBP 22 409
Maintenance including responsive repairs GBP 36 000
Emergency lighting servicing and maintenance including responsive repairs
Servicing GBP 11 056
Maintenance including responsive repairs GBP 72 043
Periodic electrical inspection and testing including remedial works
Inspection and testing GBP 36 322
Remedial works GBP 20 833
Air-conditioning servicing and maintenance including responsive repairs
Maintenance including responsive repairs GBP 8 100
Commercial boiler servicing and maintenance including responsive repairs and certification
Servicing GBP 111 978
Maintenance including responsive repairs GBP 99 166
Domestic gas servicing, landlord’s gas safety records, breakdowns and repairs. ( Please note that SAHA may not award this element of work) GBP 44,200
Lightening Protection testing and reporting. GBP 6 403
Non domestic electrical responsive repairs GBP 13 333.
Estimated value excluding VAT: 2 409 215 EUR

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

SAHA will award the lot to one Service Provider.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of any deposits, guarantees or bonds required by the contracting authority will be set out in the Contract Documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any financial conditions and payment arrangements required by the contracting authority will be set out in the Contract Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortium bids must state on their face that the bidding members are a consortium. The contracting authority reserves the right to require a lead service provider to undertake primary contractual liability or to require that one or more parties are jointly and severally liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details of any conditions will be set out in the contract documents. These may include conditions relating to environmental and social requirements and supply chain arrangements.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a PQQ and all requirements and standards required are set out in the PQQ. This can be obtained from http://www.echelonconsultancy.co.uk/eDocs

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification Questionnaire consistent with Directive 2004/18/EC. The questionnaire is available from http://www.echelonconsultancy.co.uk/eDocs and must be returned to the address and date as stated in the PQQ.

Minimum level(s) of standards possibly required: As stated in the Pre Qualification Questionnaire available fromhttp://www.echelonconsultancy.co.uk/eDocs

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a pre-qualification Questionnaire consistent with Directive Minimum level(s) of standards possibly required: (if applicable)

EN Standard form 02 — Contract notice 7 / 16 2004/18/EC. The questionnaire is available from http://www.echelonconsultancy.co.uk/eDocs and must be returned to the address and date as stated in the PQQ.

Minimum level(s) of standards possibly required:

As stated in the Pre Qualification Questionnaire available from http://www.echelonconsultancy.co.uk/eDocs

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 14
Objective criteria for choosing the limited number of candidates: A minimum of 5 operators will be invited for each Lot, though the Contracting Authority reserves the right to increase the number of operators to be invited to tender by one or two if their scores are closely placed around the cut-off point.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ECH 628 SAHA M and E contract 2014

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.1.2015 – 12:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.1.2015 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

23.1.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority reserves the right to cancel the procurement and not to proceed with the long term Contract at any stage of the procurement process. The contracting authority also reserves the right not to award a contract or to award a contract for any one or more of the lots or part or parts of the works only. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or tendering for this contract. Tenderers should note that the provisions of the transfer of Undertakings (protection of Employment) Regulations 2006 may apply.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See VI.4.2 below

Body responsible for mediation procedures

See VI.4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the EN Standard form 02 — Contract notice 13 / 31 proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be ‘ineffective’.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A2AS London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

28.11.2014