Sanctuary Fleet Management Services

Sanctuary Fleet Management Services

Contract to supply a fully manage Fleet Management Service. This includes service, maintenance and repair, breakdown recovery including adhoc vehicle hire, tyre replacement and repair administration management reporting and general fleet and driver support.

UK-Worcester: Repair and maintenance services

2012/S 244-401692

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sanctuary Housing Group
Group Procurement, Sanctuary House, Chamber Court, Castle Street
Contact point(s): Group Procurement
For the attention of: Stephen Newbold
WR1 3ZQ Worcester
UNITED KINGDOM
Telephone: +44 1905334833
E-mail: grouop.procurement@sanctuary-housing.co.uk
Fax: +44 1905338700

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Sanctuary Housing
Sanctuary Housing Castle Street
Contact point(s): Group Purchasing
WR13QZ Worcester
UNITED KINGDOM
Internet address: www.sanctuary-tenders.co.uk

Tenders or requests to participate must be sent to: Sanctuary Housing
Sanctuary Housing Castele Street
WR13QZ Worcester
UNITED KINGDOM
Internet address: www.sanctuary-tenders.co.uk

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Sanctuary Fleet Management Services
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Fleet Maanagement Service to be carried out in the UK
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 600 000 GBP

II.1.5)Short description of the contract or purchase(s)
Contract to supply a fully manage Fleet Management Service. This includes service, maintenance and repair, breakdown recovery including adhoc vehicle hire, tyre replacement and repair administration management reporting and general fleet and driver support.
II.1.6)Common procurement vocabulary (CPV)

50000000, 50100000, 50110000, 50111100, 50112100, 50112200, 50114000, 50116500

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Current Fleet is approximately 500 commercial vehicles and 300 cars
Estimated value excluding VAT: 1 600 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A performance bond, parent guarantee or other form of security may be required depending upon the suppliers financial stability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Will be defined in the ITT
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Any group of economic operators must take a form which can contract in English Law, or must accept joint and and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Other conditions shall be set out in the ITT and Sanctuary terms & conditions of purchase
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
These will be set out in the ITT.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Information shall be detailed in the PQQ
Minimum level(s) of standards possibly required: These will be set out in the PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
Details of technical capacity are included within the PQQ
Minimum level(s) of standards possibly required:
Details set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure: To deliver vehicle and driver complaince.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As defined within the PQQ
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: Sanctuary reserve the right to perform a reverse e auction.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
SHA12042
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 31.12.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
24.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
17.1.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 24 to 36 months
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

HM High Court
Royal Courts of Justice The Strand
WC2 A2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Group Purchasing
Sanctuary Housing Castle Street
WR1 3QZ Worcester
UNITED KINGDOM
Telephone: +44 1905334833

VI.5)Date of dispatch of this notice:
14.12.2012

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