Sandwell Council Funeral Services Tender

Sandwell Metropolitan Borough Council wishes to invite interested suppliers to participate in a tender exercise in relation to the provision of funeral services.

United Kingdom-Oldbury: Funeral services

2018/S 011-020765

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Sandwell Metropolitan Borough Council
Sandwell Council House, Freeth Street
Oldbury
B69 3DB
United Kingdom
Contact person: Sam Turner
Telephone: +44 1215693619
E-mail: sam_turner@sandwell.gov.uk
NUTS code: UKG37Internet address(es):Main address: www.sandwell.gov.uk

Address of the buyer profile: www.sandwell.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/sandwellmbc

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/sandwellmbc

Tenders or requests to participate must be submitted to the abovementioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/sandwellmbc

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Tender for the Provision of Funeral Services

Reference number: SCC 117

II.1.2)Main CPV code

98371000

II.1.3)Type of contract

Services

II.1.4)Short description:

Sandwell Metropolitan Borough Council (the Council) wishes to invite interested suppliers (tenderers) to participate in a tender exercise in relation to the provision of funeral services (the services).The Council has identified its requirement to establish a contract to appoint a suitably qualified and experienced supplier.The Council recognises the profound impact bereavement has on families and the importance of the funeral as part of a healthy grieving process.Through its registration services the council provides a suite of funeral related services for the residents of the borough and those organisations and families who chose to use its excellent facilities.In addition it also provides services relating to the transportation of bodies for the Coroner, the arrangement of funerals for those where no arrangements are being made, the Public Health funeral, and low cost direct funeral services. Period of Contract 1.5.2018 to 30.4.2022.

II.1.5)Estimated total value

Value excluding VAT: 240 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

98371000

98371100

98370000

98371110

II.2.3)Place of performance

NUTS code: UKG37

II.2.4)Description of the procurement:

Sandwell Metropolitan Borough Council (the Council) wishes to invite interested suppliers (tenderers) to participate in a tender exercise in relation to the provision of funeral services (the services).The Council has identified its requirement to establish a contract to appoint a suitably qualified and experienced supplier.The Council recognises the profound impact bereavement has on families and the importance of the funeral as part of a healthy grieving process.Through its registration services the council provides a suite of funeral related services for the residents of the borough and those organisations and families who chose to use its excellent facilities.In addition it also provides services relating to the transportation of bodies for the Coroner, the arrangement of funerals for those where no arrangements are being made, the public health funeral, and low cost direct funeral services. Value of contract-annual expenditure is estimated to be in the region of GBP 60 000. This figure is intended to be used as a guide only and is not a guarantee of the level of business that will be generated from this Contract. Period of Contract 1.5.2018 to 30.4.2022.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/05/2018

End: 30/04/2022

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to the ITT.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Please refer to the ITT.

Minimum level(s) of standards possibly required:

Please refer to the ITT.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Please refer to the ITT.

Minimum level(s) of standards possibly required:

Please refer to the ITT.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision:

Please refer to the ITT.

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/02/2018

Local time: 15:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 14/02/2018

Local time: 15:01

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

VI.3)Additional information:

The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend supplier portal. From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the ITT and other related documents.In order to view the on-line Questionnaire and submit a tender, you will be required to “Opt-In”.Please be mindful that if you are cut and pasting your question responses onto the on-line questionnaire that you do so from a notepad document, this is due to the fact that some special characters are not accepted within the On-Line Questionnaire. For a Step by Step user guide to the Sandwell MBC In-tend supplier portal please click on the “Guidance for Suppliers” section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend supplier portal. If you require further assistance in respect of the system please contact the In-tend support team on 0844 272 8810. Value of Contract-Annual expenditure is estimated to be in the region of GBP 60 000. This figure is intended to be used as a guide only and is not a guarantee of the level of business that will be generated from this Contract. Period of Contract 1.5.2018 to 30.4.2022. Closing date: Wednesday 14.2.2018 at 15:00.

VI.4)Procedures for review

VI.4.1)Review body

SandwellMBC In-Tend Supplier portal (please see Internet address URL below)
Oldbury
United KingdomInternet address:https://in-tendhost.co.uk/sandwellmbc

VI.4.2)Body responsible for mediation procedures

SandwellMBC In-Tend Supplier portal (please see Internet address URL below)
Oldbury
United KingdomInternet address:https://in-tendhost.co.uk/sandwellmbc

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

SandwellMBC In-Tend Supplier portal (please see Internet address URL below)
Oldbury
United KingdomInternet address:https://in-tendhost.co.uk/sandwellmbc

VI.5)Date of dispatch of this notice:

15/01/2018

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