Scaffolding Services Framework Agreement Ayrshire

Scaffolding Services Framework Agreement Ayrshire

Supply, Erection, Maintenance, Dismantling and Removal of Scaffolding to mainly Domestic Properties throughout Ayrshire, Scotland.

United Kingdom-Kilmarnock: Scaffolding work

2014/S 232-409237

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Ayrshire Council
Corporate Procurement Team, London Road HQ
Contact point(s): Legal, Procurement and Regulatory
For the attention of: Alex Reid
KA3 7BU Kilmarnock
UNITED KINGDOM
Telephone: +44 1563576186
E-mail: alex.reid@east-ayrshire.gov.uk
Fax: +44 1563576179

Internet address(es):

General address of the contracting authority: http://www.east-ayrshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223

Electronic access to information: http://www.publiccontractsscotland.gov.uk/

Electronic submission of tenders and requests to participate: http://www.publiccontractsscotland.gov.uk/

Further information can be obtained from: East Ayrshire Council
Corporate Procurement Team, London Road HQ
Contact point(s): Finance and Corporate Support
For the attention of: Refer to Additional Information
KA3 7BU Kilmarnock
UNITED KINGDOM
Telephone: +44 1563576186
E-mail: alex.reid@east-ayrshire.gov.uk
Fax: +44 1563576179
Internet address: http://www.east-ayrshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: East Ayrshire Council
Corporate Procurement Team, London Road HQ
Contact point(s): Finance and Corporate Support
For the attention of: Refer to Additional Information
KA3 7BU Kilmarnock
UNITED KINGDOM
Telephone: +44 1563576186
E-mail: alex.reid@east-ayrshire.gov.uk
Fax: +44 1563576179
Internet address: http://www.east-ayrshire.gov.uk

Tenders or requests to participate must be sent to: East Ayrshire Council
Corporate Procurement Team, London Road HQ
Contact point(s): Finance and Corporate Support
For the attention of: Refer to Additional Information
KA3 7BU Kilmarnock
UNITED KINGDOM
Telephone: +44 1563576186
E-mail: alex.reid@east-ayrshire.gov.uk
Fax: +44 1563576179
Internet address: http://www.east-ayrshire.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

East Ayrshire Council

North Ayrshire Council

South Ayrshire Council

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Scaffolding Services Framework Agreement (Ayrshire).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: East, North and South Ayrshire Council Areas.

NUTS code UKM3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 15

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 200 000 and 1 600 000 GBP
Frequency and value of the contracts to be awarded: As required.

II.1.5)Short description of the contract or purchase(s)

Supply, Erection, Maintenance, Dismantling and Removal of Scaffolding to mainly Domestic Properties throughout Ayrshire, Scotland.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=327516

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

45262100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

All Scaffolding requirements that are surplus to in-house capacity, principally to domestic properties for works to external walls, windows, roofs and chimneys.
Estimated value excluding VAT:
Range: between 1 200 000 and 1 600 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 2 one-year extension options at the discretion of the Councils.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Starting 1.3.2015. Completion 28.2.2017

Information about lots

Lot No: 1Lot title: Scaffolding Works to East Ayrshire Council

1)Short description

Supply, erection, maintenance, dismantling and removal of Scaffolding within East Ayrshire Council.

2)Common procurement vocabulary (CPV)

45262100

3)Quantity or scope

Circa 170 000 GBP per annum, strictly variable.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)
5)Additional information about lots

Lot No: 3Lot title: Scaffolding Works to North Ayrshire Council

1)Short description

Supply, erection, maintenance, dismantling and removal of Scaffolding within North Ayrshire.

2)Common procurement vocabulary (CPV)

45262100

3)Quantity or scope

Circa 120 000 GBP per annum, strictly variable.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)
5)Additional information about lots

Lot No: 2Lot title: Scaffolding Works to South Ayrshire Council

1)Short description

Supply, erection, maintenance, dismantling and removal of Scaffolding within South Ayrshire.

2)Common procurement vocabulary (CPV)

45262100

3)Quantity or scope

Circa 70 000 GBP per annum, strictly variable.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Within 28 days of receipt of valid invoice.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No specific legal form is required however the Council will contract with a single legal entity (the lead bidder) with all other partnering organisations (to the lead bidder) being regarded as sub-contractors.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Companies must be an SSIP Approved Contractors.
Companies must carry a minimum of 5 000 000 GBP Public Liability Insurance and 2 000 000 GBP Professional Indemnity insurance.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
Refer to Tender Documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
Minimum level(s) of standards possibly required: Only companies who have a minimum of GBP 5 000 000 Public Liability and GBP 2 000 000 Professional Indemnity cover, or who include a statement to commit to complying if successful, will be considered for inclusion in the Framework Agreement.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
Minimum level(s) of standards possibly required:
During the term of the Framework, companies may be required to submit detailed design drawings, certificates and structural calculations of the typical scaffolding they intend to supply, the cost of which will be deemed to have been included in the tendered rates.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PS/14/72
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.1.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

26.1.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2, 3 or 4 years, dependent on extension options invoked.
VI.2)Information about European Union funds

VI.3)Additional information

Expressions of interest must be made via the Public Contracts Scotland website by 12:00 noon on 26.1. 2015 where the tender documents can be downloaded. Completed tenders must be returned by uploading via the Public Contracts Scotland website by 12:00 noon on 26.1.2015.
No late tender submissions can be accepted. Tenderers must allow sufficient time for uploading of documents to allow for any technical difficulties.

Should you experience difficulty uploading your submission please contact the PCS help-desk immediately to log your problem and also contactalex.reid@east-ayrshire.gov.uk detailing the problem prior to the deadline for tender submissions.

(SC Ref:327516).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Refer to VI.4.2)
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2006 (SI 2006/1) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.11.2014

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