School Catering Contract Chichester

School Catering Contract Chichester

West Sussex County Council are looking to appoint a Service Provider(s) to operate catering services across the county of West Sussex in the Primary Phase Schools.

United Kingdom-Chichester: School catering services

2015/S 188-341292

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Sussex County Council
County Hall, West Street
For the attention of: Shara Benson
PO19 1RG Chichester
UNITED KINGDOM
Telephone: +44 3302225938
E-mail: shara.benson@westsussex.gov.uk

Internet address(es):

General address of the contracting authority: http://www.westsussex.gov.uk/default.aspx

Address of the buyer profile: https://in-tendhost.co.uk/sesharedservices/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

WSCC SB Primary Phase School Catering.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: The County of West Sussex.

NUTS code UKJ24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

West Sussex County Council are looking to appoint a Service Provider(s) to operate catering services across the county of West Sussex in the Primary Phase Schools.

II.1.6)Common procurement vocabulary (CPV)

55524000, 50000000, 90910000, 90900000, 79212000, 50800000, 48627000, 50883000, 90500000, 55520000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

There are 2 Lots for this service:
— Lot 1 — The provision of a school catering services for primary phase schools within West Sussex;
— Lot 2 — A delivered in hot meal service for primary phase schools within West Sussex.
Estimated value excluding VAT:
Range: between 26 000 000 and 275 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: There are a number of additional services that the Council is asking Bidders to provide details and prices for as part of their tender response. These additional services may be taken forward at contract commencement at the Councils discretion.
— High Level Cleaning Service;
— Maintenance Service;
— Online Ordering;
— Self Auditing Service;
— Waste Removal;
— Further details can be found in the tender documents.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Starting 1.2.2016. Completion 31.7.2026

Information about lots

Lot No: 1 Lot title: Catering Service

1)Short description

Lot 1 includes 200 schools at this time that have indicated they require a catering service to be provided for 190 days per academic year. There are 4 nurseries which require a catering service to be provided. The number of weeks for each nursery varies and each have specific requirements regarding staffing. Further details can be found in the procurement documents.

2)Common procurement vocabulary (CPV)

55520000, 72212670, 90910000, 79212000, 55524000, 90500000, 50883000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 24 000 000 and 275 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Lot 2 — Delivered in hot service

1)Short description

Lot 2 includes 26 schools at this time that have indicated they require a delivered in hot catering service.

2)Common procurement vocabulary (CPV)

55520000, 50000000, 72212670, 90910000, 79212000, 55524000, 90500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 000 000 and 18 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per the procurement documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per the procurement documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per the procurement documents.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per the procurement documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the procurement documents.
Minimum level(s) of standards possibly required: As per the procurement documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the procurement documents.
Minimum level(s) of standards possibly required:
As per the procurement documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CWSCC – 001656

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 8-009415 of 13.1.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.11.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.11.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 10.11.2015

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This procurement is being managed by Capita Business Services Limited (‘Capita’) on behalf of the Council under a Strategic Services Outsource. The contract between the Council and Capita provides for tenders and all other information submitted to be treated as confidential by Capita to ensure competition is maintained, value for money is achieved and all bidders are treated equally and in a non-discriminatory way during the tendering and contract award procedures. The Council and Capita shall maintain a system of management processes, barriers, disciplines and confidentiality undertakings to ensure there is no conflict of interest in the procurement process and to prevent any disclosure to any Capita employee involved in submitting a tender for this procurement of any confidential information from other bidders. Information submitted by bidders will not be used by Capita for any other purpose than the provision of services to the Council under the Strategic Services Outsource.
The contracts will be valid for a period of 5 years with the option to extend for a further 5 years.
A bidder briefing event has been arranged for Thursday 1.10.2015 — 13:00-15:00 at The Novium, Chichester.
Site visits have been scheduled for bidders to attend a selection of school kitchens. The visits will take place on Friday 2.10.2015.

Providers should register their details on the West Sussex e-Sourcing portal at: http://www.sesharedservices.org.uk/esourcing Follow the links to the current opportunities and the appropriate project (Project No CWSCC — 001656).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.9.2015

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