School Catering Services Contract for Hove Park School

School Catering Services Contract for Hove Park School

The successful tenderer will be required to provide catering services at Hove Park School. The School has two sites, Upper and Lower schools, both with their own separate catering facilities.

United Kingdom-Hove: School catering services

2014/S 246-434416

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hove Park School
Nevill Road
Contact point(s): The Litmus Partnership Ltd
BN3 7BN Hove
UNITED KINGDOM
Telephone: +44 1276673880
E-mail: pqq@litmuspartnership.co.uk

Internet address(es):

General address of the contracting authority: http://www.hovepark.brighton-hove.sch.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of School Catering Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Hove Park School, Hove, East Sussex, United Kingdom.

NUTS code UKJ21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The successful tenderer will be required to provide catering services at Hove Park School. The School has two sites, Upper and Lower schools, both with their own separate catering facilities. Below is an extract from the School’s prospectus.
Hove Park is a happy and vibrant school, a school where children and children’s achievement come first.
At Hove Park, we are absolutely committed to ensuring that our young people achieve well in terms of their Academic Performance. That is why for two of the last three years we have been in the top 1 % most improved schools nationally and why we have had five years of consecutive and substantive improvements in exam results. This year it meant that we had better progress for all students across the board- in fact more students have advanced further in their learning during their time at HPS than ever before! Our overall attainment has also improved, which means that this year, more students have got better grades in more subjects.
The gap between the achievement of vulnerable students and other students has also continued to narrow, partly because of our innovative use of technology to support learning.
At Hove Park we are especially passionate about teaching. We recognise that the quality of any school system cannot exceed the quality of its teachers and that is why we place such an emphasis on the craft of teaching. We are really proud of our teachers and our wider workforce, which are both of the highest calibre and are fully committed to the same agenda of raising standards for all of our students.
Our OFSTED from 2013 highlighted the rapid transformation, visionary leadership and increasingly outstanding quality of teaching in the school, as well as praising the school for its unrelenting focus on raising standards for all students.
It is fair to say however, that we have not rested on our laurels. This last year has seen the school take a leading role nationally and internationally in the use of iPads for all students on a one-to-one basis. This has led to a radical transformation in the quality of and access to learning styles and pedagogies that are secured by outstanding access to digital learning. It has also led to a substantial narrowing of the gap in the academic outcomes between different socio-economic groups of students. It is this approach that really does enable us to deliver a world class education for all of our children.
At the same time we have enriched our curriculum to provide a much greater diversity in terms of creative learning. For example our Year 7 Art and Technology teaching now allows for a whole day of Creative Education and ‘Making’. It is no longer chunked into small parts with students having to pack up at the end of an hour and start again in a week’s time! We also have five full-time Drama Teachers — an indication of the value we place on empowering our students with an all-round education that is as rich in creative input as it is focused on core literacy and numeracy skills.
At the other end of our curriculum offer, our 6th form provision has gone from strength to strength. We have had another very successful record set of A-Level results and the number of students joining the 6th form this year has doubled on the same time last year. A real indication that the quality on offer is continuing to improve and engage students’ interest.
This year we are also working in very close partnership with one of our feeder schools, West Blatchington Primary, to provide a strong basis for an all-through education. We are supporting them in their journey to becoming a ‘good’ school in their next OFSTED and the cross-phase work that we are engaged in is proving to be of real benefit to both schools.
The contract being offered commences on 1.8.2015 for a period of 3 years.

II.1.6)Common procurement vocabulary (CPV)

55524000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Please note that this notice covers a part B service and its inclusion using the Restricted procedure is voluntary.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited website.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
Conviction of criminal offences — questions are stated in the Pre-Qualification Questionnaire.
Business Probity — questions are stated in the Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited website.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
Minimum level(s) of standards possibly required: Economic and financial standing — Tenderers are required to have a minimum annual turnover of GBP 1 000 000.
Suppliers must be financially fluid and currently trading.
They must not be recorded at Companies House as having any negative action / event (dissolved, removed, in liquidation, etc.) that calls into question their financial / corporate standing. Such action / event will be deemed to be a failure to meet minimum standards of economic and financial standing. Additionally, suppliers must provide suitable evidence in the form of the last full year of accounts (audited and accompanied by auditors’ confirmation where they are above the statutory threshold for providing audited accounts, or certified by their bank if they are below the statutory audit threshold). Non provision of such evidence to a satisfactory standard will be deemed to be a failure to meet minimum standards of economic and financial standing.
If a business has been recently set up and not audited, annual or endorsed accounts have been produced, unaudited or management accounts for the 3 months prior to the application must be provided and certified by an independent Chartered Accountant or accompanied by a positive bankers reference for the bidder.
Where information is available to the contracting authority that points to concerns over financial viability, further information may be requested to evidence financial viability and non-availability of, or refusal to provide such evidence, will be deemed to be a failure to meet minimum standards of economic and financial standing.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited website.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
Minimum level(s) of standards possibly required:
Health and Safety Policy — Tenderers shall have a robust Health and Safety Policy endorsed by the Company Director(s).
Tenderers shall have in place insurance cover of a minimum:
Public Liability Cover — GBP 1 000 000;
Employers Liability Cover — GBP 1 000 000 GBP.
Other questions as indicated in the Pre-Qualification Questionnaire shall be assessed and scored on a points basis.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

21.1.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

27.2.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The closing date for receipt of the Pre-Qualification Questionnaire is 21.1.2015 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time. Policy documents (where indicated in the Pre-Qualification Questionnaire) shall be uploaded to The Litmus Partnership Limited pre-qualification website prior to this closing date and time.

It will be the Tenderer’s responsibility to obtain any necessary documents and access to The Litmus Partnership pre-qualification website in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.12.2014

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