School Catering Services Kent

School Catering Services Kent

Valley Invicta Acadamies Trust is tendering for Catering Services for its Schools based in mid Kent.

United Kingdom-Hartlepool: School catering services

2015/S 085-152809

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

CY Associate Limited
18 The Cliff, Seaton Carew
For the attention of: Monica Vaughan
TS25 1AP Hartlepool
UNITED KINGDOM
Telephone: +44 7703228492
E-mail: monica.vaughan@cy-associates.com

Internet address(es):

General address of the contracting authority: www.cy-associates.com

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA33329

Electronic access to information: www.mytenders.org

Electronic submission of tenders and requests to participate: www.mytenders.org

Further information can be obtained from: CY Associate Limited
18 The Cliff, Seaton Carew
For the attention of: Monica Vaughan
TS25 1AP Hartlepool
UNITED KINGDOM
Telephone: +44 7703228492
Internet address: www.cy-associates.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: CY Associate Limited
18 The Cliff, Seaton Carew
TS25 1AP Hartlepool
UNITED KINGDOM
Telephone: +44 7703228492
Internet address: www.cy-associates.com

Tenders or requests to participate must be sent to: CY Associate Limited
18 The Cliff, Seaton Carew
TS25 1AP Hartlepool
UNITED KINGDOM
Telephone: +44 7703228492
Internet address: www.cy-associates.com

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Catering – Valley Invicta Academies Trust.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Kent.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Valley Invicta Acadamies Trust is tendering for Catering Services for its Schools based in mid Kent.
The contracts will be for an initial 3 years and then plus 2 years and another 2 years a potential total of 7 years dependent on performance. The contracts are to be let in the following lots:
Lot 1
— Valley Park School
— Maidstone School of Science and Technology – due to open 1.9.2017
Lot 2
— Invicta Grammar School
Lot 3
— Valley Invicta Primary Schools at:
— Aylesford
— Holborough Lakes – opens 1.9.2015
— Leybourne Chase – opens 1.9.2015
— Kings Hill – opens 1.9.2015
— Possibly 1 or 2 further primary schools in Maidstone area over next 2 years
There may be other schools that will open over the duration of the contract that will fit into one of the above lots and VIAT may wish to add these schools as and when necessary, or tender separately this will be dependent on performance of the incumbent Contractors.

NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=153110

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

55524000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Not known.

II.2.2)Information about options

Options: yes
Description of these options: Catering Services.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Starting 15.8.2015. Completion 31.7.2018

Information about lots

Lot No: 1Lot title: Valley Park School

1)Short description

Catering Services for its Schools based in mid Kent.
The contracts will be for an initial 3 years and then plus 2 years and another 2 years a potential total of 7 years dependent on performance. The contracts are to be let in the following lots:
Lot 1
— Valley Park School
— Maidstone School of Science and Technology – due to open 1.9.2017
There may be other schools that will open over the duration of the contract that will fit into one of the above lots and VIAT may wish to add these schools as and when necessary, or tender separately this will be dependent on performance of the incumbent Contractors.

2)Common procurement vocabulary (CPV)

55524000

3)Quantity or scope

School Catering Services.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Lot No: 2Lot title: Invicta Grammar School

1)Short description

There may be other schools that will open over the duration of the contract that will fit into one of the above lots and VIAT may wish to add these schools as and when necessary, or tender separately this will be dependent on performance of the incumbent Contractors.
The Catering Services will cover a range of school Catering, internal and external events. VIAT will be looking for suppliers with a can do will do attitude that they can work with and have confidence in that supplier delivering a quality service.

2)Common procurement vocabulary (CPV)

55524000

3)Quantity or scope

Catering services.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Lot No: 3Lot title: Valley Invicta Primary Schools

1)Short description

— Valley Invicta Primary Schools at:
o Aylesford
o Holborough Lakes – opens 1.9.2015
o Leybourne Chase – opens 1.9.2015
o Kings Hill – opens 1.9.2015
o Possibly 1 or 2 further primary schools in Maidstone area over next 2 years.

2)Common procurement vocabulary (CPV)

55524000

3)Quantity or scope

— Valley Invicta Primary Schools at:
o Aylesford
o Holborough Lakes – opens 1.9.2015
o Leybourne Chase – opens 1.9.2015
o Kings Hill – opens 1.9.2015
o Possibly 1 or 2 further primary schools in Maidstone area over next 2 years
There may be other schools that will open over the duration of the contract that will fit into one of the above lots and VIAT may wish to add these schools as and when necessary, or tender separately this will be dependent on performance of the incumbent Contractors.
The Catering Services will cover a range of school Catering, internal and external events. VIAT will be looking for suppliers with a can do will do attitude that they can work with and have confidence in that supplier delivering a quality service.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Delivery Payment.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(6) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: Current contract terminates on 14 August and not sufficient time to run on restricted procurement process.

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

13.5.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

18.5.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(MT Ref:153110).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.4.2015

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