School Cleaning Contract Brentford School for Girls
The scope will be for a regular cleaning service during term time and a planned deep cleans outside of term time.
United Kingdom-Brentford: School cleaning services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Brentford School for Girls
5 Boston Manor Road
For the attention of: Mrs Mary Partington
TW8 0PG Brentford
General address of the contracting authority: http://www.brentford.hounslow.sch.uk/
Address of the buyer profile: http://www.brentford.hounslow.sch.uk/
Electronic access to information: http://www.educate.co.uk/brentford-school-girls-tender-documentation/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 14: Building-cleaning services and property management services
NUTS code UKI23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The necessary documentation required for submission in response to this tender can only be accessed online at;
Please do not contact The Brentford School for Girls to request tender documentation.
Brentford School for Girls consists of a single site based in Brentford. The contract is for an initial 3 year fixed period starting from January 2016, with 2 annual options to extend by a further 12 months each, up to a maximum total contract duration of 5 years.
The scope will be for a regular cleaning service during term time and a planned deep cleans outside of term time. Costs of the service will be required to be detailed in full. TUPE will apply for this school.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 300 000 and 350 000 GBP
II.2.2)Information about options
Description of these options: Initial 3 year contract (1.1.2016-31.12.2018) with 2 options to extend by 12 months each up to a maximum 5 years in total.
If all available extensions are taken the final end date will be no later than 31.12.2020.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended, (implementing Title II, Chapter VII Section 2 of Directive 2004/18/EC) on the basis of information provided in response to a Pre Qualification Questionnaire (PQQ) copies of which are available via the following website only;
Completed PQQs must be submitted electronically only, to the email address in Section I.1 before the deadline specified in Section IV.3.4”
The manner of submission must be in accordance as per the instructions of associated tender documentation.
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: Minimum insurance cover of 10 000 000 GBP public liability insurance and 5 000 000 employers liability insurance are required. Where a loss is recorded for the latest year provided, the latest figures are over 12 months old or the Contracting Authority feel the figures provide a cause for concern, a further credit check of your organisation may be undertaken. Should this report prove unsatisfactory then the submission will be rejected.
See Pre-Qualification Questionnaire document.
Minimum level(s) of standards possibly required:
See Pre-Qualification Questionnaire documents. Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Brentford School for Girls intends to invite between 3 to 8 candidates to tender on the basis of the ranking of candidates at the qualification / PQQ evaluation stage.
See Pre Qualification Questionnaire for further information.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.2)Information about electronic auction
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
Estimated timing for further notices to be published: 2020.
VI.2)Information about European Union funds
Documentation relating to this tender can only be accessed online at;
Submissions must only be submitted as per the instructions detailed within this documentation. Please do not contact Brentford School for Girls to request tender documentation.
VI.5)Date of dispatch of this notice: