School Cleaning Contract Droitwich

School Cleaning Contract Droitwich

The Rivers CofE Academy Trust – Cleaning Service.

United Kingdom-Droitwich: School cleaning services

2018/S 178-403365

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Rivers CofE Academy Trust
c/o Cutnall Green CofE School, School Lane, Cutnall Green
Droitwich
WR9 0PH
United Kingdom
Contact person: Lorraine Ashover
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
NUTS code: UKG12
Internet address(es):Main address: http://www.riverscofe.co.uk/
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/minervapcs/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/minervapcs/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: Education Institute

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The Rivers CofE Academy Trust — Cleaning Service

Reference number: MPN-10086

II.1.2)Main CPV code

90919300

II.1.3)Type of contract

Services

II.1.4)Short description:

The Rivers C of E Academy Trust are currently out to tender for the provision of a full daily cleaning service for 8 schools in the Trust. The contract is being offered for 3 years with the option to extend for a further 2 periods of 12 months. The contract commencement date is 18.2.2019. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. Several members of the cleaning team are part of the Local Government Pension Scheme (LGPS) and an application for Admitted Body Status will also be part of this procurement.

II.1.5)Estimated total value

Value excluding VAT: 1 250 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Burlish Park Primary School

Lot No: 1

II.2.2)Additional CPV code(s)

90919300

II.2.3)Place of performance

NUTS code: UKG12
Main site or place of performance:

Windermere Way, Stourport on Severn, Worcestershire, DY13 8LA

II.2.4)Description of the procurement:

The Rivers CofE Academy Trust, which Burlish Park Primary School will be joining, are currently out to tender for the provision of a full daily cleaning service. The service at Burlish Park Primary School is presently delivered by an in-house team. The contract is being offered for a 3 years with the option to extend for a further 2 periods of 12 months. The contract commencement date is 18.2.2019. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. Full details of the current provision and future requirements can be found in the tender documentation which includes a checklist per school for information on the individual sites. TUPE is expected to apply, details of which can be found in the tender documentation. Several members of the cleaning team are part of the Local Government Pension Scheme (LGPS) and an application for Admitted Body Status will also be part of this procurement.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 150 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

A maximum of 5 suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Cranham Primary School

Lot No: 2

II.2.2)Additional CPV code(s)

90919300

II.2.3)Place of performance

NUTS code: UKG12
Main site or place of performance:

Cranham Primary School, Tetbury Drive, Worcester, WR4 9LS

II.2.4)Description of the procurement:

The Rivers CofE Academy Trust, which Cranham Primary School are part of, are currently out to tender for the provision of a full daily cleaning service. The service at Cranham Primary School is presently delivered by an in-house team. The contract is being offered for a 3 years with the option to extend for a further 2 periods of 12 months. The contract commencement date is 18.2.2019. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. Full details of the current provision and future requirements can be found in the tender documentation which includes a checklist per school for information on the individual sites. TUPE is expected to apply, details of which can be found in the tender documentation. Several members of the cleaning team are part of the Local Government Pension Scheme (LGPS) and an application for Admitted Body Status will also be part of this procurement.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 165 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

A maximum of 5 suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Cutnall Green CofE Primary School

Lot No: 3

II.2.2)Additional CPV code(s)

90919300

II.2.3)Place of performance

NUTS code: UKG12
Main site or place of performance:

Cutnall Green CofE Primary School, School Lane, Droitwich, WR9 0PH

II.2.4)Description of the procurement:

The Rivers CofE Academy Trust, which Cutnall Green CofE Primary School are part of, are currently out to tender for the provision of a full daily cleaning service. The site includes the Head Office for The Rivers CofE Academy Trust. The service at Cutnall Green is presently delivered by an outsourced cleaning company. The contract is being offered for a 3 years with the option to extend for a further 2 periods of 12 months. The contract commencement date is 18.2.2019. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. Full details of the current provision and future requirements can be found in the tender documentation which includes a checklist per school for information on the individual sites. TUPE is expected to apply, details of which can be found in the tender documentation. Several members of the cleaning team are part of the Local Government Pension Scheme (LGPS) and an application for Admitted Body Status will also be part of this procurement.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

A maximum of 5 suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Great Witley CofE Primary School

Lot No: 4

II.2.2)Additional CPV code(s)

90919300

II.2.3)Place of performance

NUTS code: UKG12
Main site or place of performance:

Great Witley CofE Primary School, Worcester Road, Great Witley, Worcester, WR6 6HR

II.2.4)Description of the procurement:

The Rivers CofE Academy Trust, which Great Witley CofE Primary School is part of, are currently out to tender for the provision of a full daily cleaning service. The service at Great Witley is presently delivered by an in-house team. The contract is being offered for a 3 years with the option to extend for a further 2 periods of 12 months. The contract commencement date is 18.2.2019. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. Full details of the current provision and future requirements can be found in the tender documentation which includes a checklist per school for information on the individual sites. TUPE is expected to apply, details of which can be found in the tender documentation. Several members of the cleaning team are part of the Local Government Pension Scheme (LGPS) and an application for Admitted Body Status will also be part of this procurement.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 82 500.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

A maximum of 5 suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Heronswood Primary School

Lot No: 5

II.2.2)Additional CPV code(s)

90919300

II.2.3)Place of performance

NUTS code: UKG12
Main site or place of performance:

Heronswood Primary School, Heronswood Road, Kidderminster, Worcestershire, DY10 4EX

II.2.4)Description of the procurement:

The Rivers CofE Academy Trust, which Heronswood Primary School is part of, are currently out to tender for the provision of a full daily cleaning service. The service at Heronswood Primary School is presently delivered by an in-house team. The contract is being offered for a 3 years with the option to extend for a further 2 periods of 12 months. The contract commencement date is 18.2.2019. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. Full details of the current provision and future requirements can be found in the tender documentation which includes a checklist per school for information on the individual sites. TUPE is expected to apply, details of which can be found in the tender documentation. Several members of the cleaning team are part of the Local Government Pension Scheme (LGPS) and an application for Admitted Body Status will also be part of this procurement.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

A maximum of 5 suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Northwick Manor Primary School

Lot No: 6

II.2.2)Additional CPV code(s)

90919300

II.2.3)Place of performance

NUTS code: UKG12
Main site or place of performance:

Northwick Manor Primary School, Northwick Manor Road, Worcester, WR3 7EA

II.2.4)Description of the procurement:

The Rivers CofE Academy Trust, which Northwick Manor Primary School is part of, are currently out to tender for the provision of a full daily cleaning service. The service at Northwick Manor Primary School is presently delivered by an in-house team. The contract is being offered for a 3 years with the option to extend for a further 2 periods of 12 months. The contract commencement date is 18.2.2019. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. Full details of the current provision and future requirements can be found in the tender documentation which includes a checklist per school for information on the individual sites. TUPE is expected to apply, details of which can be found in the tender documentation. Several members of the cleaning team are part of the Local Government Pension Scheme (LGPS) and an application for Admitted Body Status will also be part of this procurement.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 260 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

A maximum of 5 suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

St Clement’s CofE Primary School

Lot No: 7

II.2.2)Additional CPV code(s)

90919300

II.2.3)Place of performance

NUTS code: UKG12
Main site or place of performance:

St Clement’s CofE Primary School, Henwick Road, Worcester, WR2 5NS

II.2.4)Description of the procurement:

The Rivers CofE Academy Trust, which St Clement’s CofE Primary School is part of, are currently out to tender for the provision of a full daily cleaning service. The service at St Clement’s CofE Primary School is presently delivered by an in-house team. The contract is being offered for a 3 years with the option to extend for a further 2 periods of 12 months. The contract commencement date is 18.2.2019. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. Full details of the current provision and future requirements can be found in the tender documentation which includes a checklist per school for information on the individual sites. TUPE is expected to apply, details of which can be found in the tender documentation. Several members of the cleaning team are part of the Local Government Pension Scheme (LGPS) and an application for Admitted Body Status will also be part of this procurement.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 75 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

A maximum of 5 suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

St Peter’s Droitwich CofE Academy

Lot No: 8

II.2.2)Additional CPV code(s)

90919300

II.2.3)Place of performance

NUTS code: UKG12
Main site or place of performance:

St Peter’s Droitwich CofE Academy, St Peter’s Church Lane, Droitwich Spa, WR9 7AN

II.2.4)Description of the procurement:

The Rivers CofE Academy Trust, which St Peter’s Droitwich CofE Primary School is part of, are currently out to tender for the provision of a full daily cleaning service. The service at St Peter’s Droitwich CofE Primary School is presently delivered by an outsourced cleaning company. The contract is being offered for a 3 years with the option to extend for a further 2 periods of 12 months. The contract commencement date is 18.2.2019. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. Full details of the current provision and future requirements can be found in the tender documentation which includes a checklist per school for information on the individual sites. TUPE is expected to apply, details of which can be found in the tender documentation. Several members of the cleaning team are part of the Local Government Pension Scheme (LGPS) and an application for Admitted Body Status will also be part of this procurement.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 117 500.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

A maximum of 5 suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/10/2018
Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 12/11/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Please refer to Section V1.4.3
Please refer to Section V1.4.3
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Rivers CofE Academy Trust will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

12/09/2018

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