School Cleaning Contract Sevenoaks

School Cleaning Contract Sevenoaks

Wrotham School is looking to source a competent and capable cleaning provider whom shall ensure that its staff and pupils continue to learn and exceed in a clean, welcoming and aesthetically pleasing environment.

United Kingdom-Sevenoaks: School cleaning services

2015/S 093-167304

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wrotham School
Borough Green Road, Wrotham
Contact point(s): Schools Buying Club, Technology House, 151 Silbury Boulevard, Milton Keynes, MK9 1LH
For the attention of: Mike Elkins
TN15 7RD Sevenoaks
UNITED KINGDOM
Telephone: +44 1908545734
E-mail: mike.elkins@schoolsbuyingclub.com

Internet address(es):

General address of the contracting authority: http://www.wrothamschool.com/

Address of the buyer profile: https://in-tendhost.co.uk/thebuyingclub/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SBC-ME-10175 — Wrotham School — Cleaning Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: UK — Kent — Sevenoaks.

NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Wrotham School is a secondary Academy located in Wrotham, Kent. The School has capacity for 770 pupils and operates a sixth form also.
The School has been over-subscribed for the past ten years, the sixth form is growing rapidly and is located in a new sixth form centre which was included as part of a new School building. This opened in February 2013.
Wrotham School is looking to source a competent and capable cleaning provider whom shall ensure that its staff and pupils continue to learn and exceed in a clean, welcoming and aesthetically pleasing environment.

II.1.6)Common procurement vocabulary (CPV)

90919300, 39830000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Wrotham School intends to let a Contract for School cleaning services. This shall cover, but shall not be limited to; general classroom cleaning, toilet cleaning, management of all staff and the services.
The Contract to be let shall subsist for a core period of 3 years, at the natural end of this core period the School shall have the option of implementing 2 further years of the Contract, at yearly intervals. This provides a Contract structure of 3 + 1 + 1.
The Contract to be let is to be awarded as a single lot as this is a fully managed cleaning service.
Estimated value excluding VAT:
Range: between 250 000 and 550 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Contract to be let shall subsist for a core period of 3 years, at the natural end of this core period the School shall have the option of implementing 2 further years of the Contract, at yearly intervals. This provides a Contract structure of 3 + 1 + 1.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Full details of the information to be provided are detailed in the Pre-Qualification Questionnaire, which must be sought and returned by the closing deadline.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Full details of the information to be provided are detailed in the Pre-Qualification Questionnaire, which must be sought and returned by the closing deadline.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Full details of the information to be provided are detailed in the Pre-Qualification Questionnaire, which must be sought and returned by the closing deadline.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: Full details of the objective criteria to be utilised are detailed in the Pre-Qualification Questionnaire, which must be sought and returned by the closing deadline.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SBC-ME-10175

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.6.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.6.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To receive information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://in-tendhost.co.uk/thebuyingclub/aspx/Home

Following an expression of interest on in-tendhost.co.uk, the PQQ will be available to access on https://in-tendhost.co.uk/thebuyingclub/aspx/HomeThe PQQ must be returned in accordance with the instructions set out in the PQQ, by the time and date indicated. The Contracting Authority does not bind itself to accept the lowest or any offer and reserves the right to accept an offer in either whole or in part. The Contracting Authority is not responsible for any costs incurred by bidders in relation to the participation in this process.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See VI.4.2

Body responsible for mediation procedures

See VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Wrotham School will incorporate a standstill period at the point at which information on the award of the Contract is communicated to all tenderers. The notification will provide full information on the award decision. The standstill period, which will be for the minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the Contract is entered into.
The Public Contracts Regulations 2015 (SI 2015 No.102) provide for aggrieved parties who have been harmed, or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.5.2015

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