School Cleaning Services Barry

School Cleaning Services Barry

Cleaning Services for Barry Comprehensive School.

United Kingdom-Barry: School cleaning services

2015/S 212-385764

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Barry Comprehensive School
Port Road West
For the attention of: Lynis Hessey
CF62 8ZJ Barry
UNITED KINGDOM
Telephone: +44 1446411411
Fax: +44 1446411422

Internet address(es):

General address of the contracting authority: http://www.barrycomp.com

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA44285

Electronic access to information: www.sell2wales.gov.uk

Electronic submission of tenders and requests to participate: www.sell2wales.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: school

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Cleaning Services for Barry Comprehensive School.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Barry Comprehensive School, Barry, Vale of Glamorgan.

NUTS code UKL22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Barry Comprehensive School in the Vale of Glamorgan is seeking to tender for cleaning services for all school buildings including a Sports Hall.
Full details of the service to be provided and the contract on offer are included in the tender documents which are available from this site.
The cleaning service is currently provided by the Local Authority.
The School is of the opinion that if a new supplier is successful there will be TUPE implications, therefore, any company wishing to be considered for this contract must be able to demonstrate experience and depth of knowledge in the management and handling of TUPE issues if necessary. However, those organisations who are interested in tendering should seek their own legal advice with regard to any TUPE issues.
The contract will commence 1.4.2016 for a period of 4 years 2 + 1 + 1 basis.
This contract will be fixed price in nature for the first 2 years with the successful contractor working to an output cleaning specification which complies with the relevant quality standards.
We are seeking a suitably experienced contractor who has current experience of working within the Secondary School or College market place, ideally with a strong operational base within South Wales, thus allowing for responsive, contract support and management of cleaning staff.
The successful tenderer will be required to formally report each month on cleaning standards and operational matters, ensuring the Headteacher is fully informed about issues related to delivery of the cleaning service.
As part of the tendering process you may visit the school on Thursday 12.11.2015, at 10:00, in order to undertake a full tour of the site. You will then be given the opportunity to query any areas of the specification in writing by 20.11.2015.

Please e-mail barrycs@valeofglamorgan.gov.uk to book your visit by Tuesday 10.11.2015. Unfortunately the School is unable to accommodate any visitors that have not registered. Please be aware that dependent upon the number of requests to visit, the School may have to restrict the numbers per organisation.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=36252

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.sell2wales.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

90919300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 646 268 GBP

II.2.2)Information about options

Options: yes
Description of these options: 4 year contract fixed for 2 years with 2 options to extend for a further year.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see documents for full details, however prospective tenderers should be aware that due to the nature of this service there are Safeguarding implications for the successful organisation and there are mandatory levels of insurance cover required.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(6) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please be aware that before contract award, the successful tenderer will be subject to a credit check to ascertain financial viability and stability.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

8.1.2016 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 11.1.2016 – 12:00

Place:

Barry Comprehensive School.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.
VI.2)Information about European Union funds

VI.3)Additional information

Barry Comprehensive School in the Vale of Glamorgan is seeking to tender for cleaning services for all school buildings including a Sports Hall.
Full details of the service to be provided and the contract on offer are included in the tender documents which are available from this site.
The cleaning service is currently provided by the Local Authority.
The School is of the opinion that if a new supplier is successful there will be TUPE implications, therefore, any company wishing to be considered for this contract must be able to demonstrate experience and depth of knowledge in the management and handling of TUPE issues if necessary. However, those organisations who are interested in tendering should seek their own legal advice with regard to any TUPE issues.
The contract will commence 1.4.2016 for a period of 4 years 2 + 1 + 1 basis.
This contract will be fixed price in nature with the successful contractor working to an output cleaning specification which complies with the relevant quality standards.
We are seeking a suitably experienced contractor who has current experience of working within the Secondary School or College market place, ideally with a strong operational base within South Wales, thus allowing for responsive, contract support and management of cleaning staff.
The successful tenderer will be required to formally report each month on cleaning standards and operational matters, ensuring the Headteacher is fully informed about issues related to delivery of the cleaning service.
As part of the tendering process you may visit the school on Thursday 12.11.2015, at 10:00, in order to undertake a full tour of the site. You will then be given the opportunity to query any areas of the specification in writing by 20.11.2015.

Please e-mail barrycs@valeofglamorgan.gov.uk to book your visit by Tuesday 10.11.2015. Unfortunately the School is unable to accommodate any visitors that have not registered. Please be aware that dependent upon the number of requests to visit, the School may have to restrict the numbers per organisation.

Please be aware that this tender is being run through the Sell2wales site. Documents will be available for download once you are registered. All questions and answers and the final tender submission must be submitted through this site.
(WA Ref: 36252).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.10.2015

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