School Cleaning Services Surrey

School Cleaning Services Surrey

Surrey County Council.

UK-Kingston upon Thames: School cleaning services

2012/S 242-398082

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Surrey County Council
Penrhyn Road
Contact point(s): https://surrey.bravosolution.co.uk
KT1 2TW Kingston upon Thames
UNITED KINGDOM

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Other: School Cleaning Services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
School Cleaning Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Surrey.
NUTS code UKJ23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
School Cleaning Services.
II.1.6)Common procurement vocabulary (CPV)

90919300

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 16 500 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 38 Lot title: Contract 38 Waverley Area Part

1)Short description
School cleaning Services.
2)Common procurement vocabulary (CPV)

90919300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 39 Lot title: Contract 39 Waverley Area Part
1)Short description
School Cleaning Services
2)Common procurement vocabulary (CPV)

90911200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 53 Lot title: Contract 53 Elmbridge
1)Short description
School Cleaning Sevices
2)Common procurement vocabulary (CPV)

90919300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 55 Lot title: Contract 55 Epsom & Ewell
1)Short description
School Cleaning Services
2)Common procurement vocabulary (CPV)

90919300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 61 Lot title: Contract 61 Mole Valley part
1)Short description
School Cleaning Services
2)Common procurement vocabulary (CPV)

90919300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 62 Lot title: Contract 62 Mole Valley part
1)Short description
School Cleaning Services
2)Common procurement vocabulary (CPV)

90919300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 63 Lot title: Reigate and Banstead part
1)Short description
School Cleaning Services
2)Common procurement vocabulary (CPV)

90919300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 65 Lot title: Reigate and Banstead part
1)Short description
School Cleaning Services
2)Common procurement vocabulary (CPV)

90919300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 66 Lot title: Contract 66 Tandridge
1)Short description
School Cleaning Services
2)Common procurement vocabulary (CPV)

90919300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 67 Lot title: Contract 67 St. Bedes School, Redhill
1)Short description
School Cleaning Services
2)Common procurement vocabulary (CPV)

90919300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 68 Lot title: Contract 68 Oakwood School, Horley
1)Short description
School Cleaning Services
2)Common procurement vocabulary (CPV)

90919300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 69 Lot title: Contract 69 St Andrews School, Leatherhead
1)Short description
School Cleaning Services
2)Common procurement vocabulary (CPV)

90919300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Details of bonds, deposits and guarantees required will be detailed in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The conditions relating to financing and payment arrangements will be detailed in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://surrey.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45to 50of the Directive 2004/18/EC and Regulation 24 of the Public Contract Regulations 2006 and as set out in the pre-qualification questionnaire (PQQ) available through the Surrey County Council e-procurement portal provided by Bravo Solutions. Interested suppliers will need to register on the Surrey County Council e-procurement portal by following the instructions herein.
Minimum level(s) of standards possibly required: In accordance with Articles 45to 50of the Directive 2004/18/EC and Regulation 24 of the Public Contract Regulations 2006 and as set out in the pre-qualification questionnaire (PQQ) available through the Surrey County Council e-procurement portal provided by Bravo Solutions. Interested suppliers will need to register on the Surrey County Council e-procurement portal by following the instructions herein.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 45to 50of the Directive 2004/18/EC and Regulation 24 of the Public Contract Regulations 2006 and as set out in the pre-qualification questionnaire (PQQ) available through the Surrey County Council e-procurement portal provided by Bravo Solutions. Interested suppliers will need to register on the Surrey County Council e-procurement portal by following the instructions herein.
Minimum level(s) of standards possibly required:
In accordance with Articles 45to 50of the Directive 2004/18/EC and Regulation 24 of the Public Contract Regulations 2006 and as set out in the pre-qualification questionnaire (PQQ) available through the Surrey County Council e-procurement portal provided by Bravo Solutions. Interested suppliers will need to register on the Surrey County Council e-procurement portal by following the instructions herein.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 6: and maximum number 10
Objective criteria for choosing the limited number of candidates: Minumum number 6 – Maximum number 10 – Per Lot.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: The Council reserves the right to use an electronic auction. The Council may elect not to use an electronic auction.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Project number 340 – PQQ 410.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
14.1.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction. The Contracting Authority reserves the right to cancel the procurement and not to proceed with the award of the contracts at any stage of the procurement process.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The Council shall comply with the requirements of Regulation 32 of the Public Contract Regulations 2006 (which incorporates Directive 2004/15/EC into English Law) as amended to incorporate the requirements of the Remedies Directive (2007/66/EC) when notifying economic operators of the outcome of this procurement.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:12.12.2012

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