School Cleaning Tender Nottingham

School Cleaning Tender Nottingham

Carlton Le Willows Academy.

United Kingdom-Nottingham: School cleaning services

2014/S 245-432240

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Carlton Le Willows Academy
Wood Lane, Gedling
Contact point(s): Watson Lennard and Payne Ltd, Ingledene House, Wynnstay Lane, Marford, Wrexham, LL12 8LF
For the attention of: Phil Watson
NG4 4AA Nottingham
UNITED KINGDOM
Telephone: +44 1978 853123
E-mail: phil.watson@thefoodserviceconsultancy.co.uk
Fax: +44 1978 852102

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Building cleaning services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Carlton Le Willows academy, Wood Lane, Gedling, Nottingham NG4 4AA.

NUTS code UKF16

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 600 000 GBP
Frequency and value of the contracts to be awarded: Initial contract for 36 months (3 years) which may be extended up to 60 months (5 years) subject to satisfactory provision of services.

II.1.5)Short description of the contract or purchase(s)

Cleaning contract at 2 campus sites comprising Carlton le willows academy. Currently morning and afternoon cleans.

II.1.6)Common procurement vocabulary (CPV)

90919300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Services to include morning and afternoon cleans, but academy looking to make changes to current practices.
Estimated value excluding VAT: 600 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: If yes, description of these options: initial contract for 36 months which may be extended up to 60 months subject to satisfactory provision of services.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 01
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

To be discussed at interview stage.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Monthly payment following rendition of invoice.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

N/A
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Companies must be able to demonstrate suitable levels of experience and details of other contracts in this sector. Evidence of financial standing will be required together with suitable references from other contracts all operators must be DBS checked.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Abbreviated copies of the last 3 years’ audited accounts will be required at PQQ stage.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Evidence of professional status and depth of service capability will be required at enquiry stage.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 10
Objective criteria for choosing the limited number of candidates: Analysis of initial enquiries and PQQ information will lead to a short-listing of companies suitable for invitation to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 40 %

2. Innovation. Weighting 10 %

3. Perceived Standards. Weighting 30 %

4. Compliance. Weighting 10 %

5. Management support. Weighting 10 %

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

N/A

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

15.1.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.1.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 03 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 16.2.2015 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Academy Governors, Bursar, Members Of SMT, Consultants.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

VI.3)Additional information

Last date to request Pqq Information Is 15.1.2015 At 12:00 noon.
Invitations to tender will be despatched, following receipt of all Pqq Information, on 21.1.2015
Time/date limit for receipt of full tenders is Monday 16.2.2015.
II.1.4) Information on framework agreement:
Estimated total value of purchases for the entire duration of the framework agreement (give figures only): over 5-year contract.
II.2.1) Total quantity or scope:
over 5 years.
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
or Envisaged minimum number 5 and, if appropriate, maximum number 10.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
Time: noon
Annex A:
Additional Addresses And Contact Points:
I) Addresses And Contact Points From Which Further Information Can Be Obtained:
Official Name: Watson Lennard and Payne Ltd, Postal address: Ingledene House, Wynnstay Lane, Wrexham. Town: Marford Postal code: LL12 8LF Country: UK
Contact point(s):
For the attention of: Phil Watson
Telephone: +44 19788513123
Mobile: +44 7889506380

E-Mail: phil.watson@thefoodserviceconsultancy.co.uk Fax: +44 1978852102

II) Addresses and contact points from which specifications and additional documents (including documents for competitive dialogue as well as a dynamic purchasing system) can be obtained:
Official Name: As above.
III) Addresses and contact points to which tenders/requests to participate must be sent:
Official Name: As above.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Governing Body of the Academy

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Reference to Governing Body within 14 days of decision or short-listing.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.12.2014

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