School ICT Managed Service Gloucester

School ICT Managed Service Gloucester

Provide ICT managed service for Chosen Hill School in Gloucester. 

United Kingdom-Gloucester: IT services: consulting, software development, Internet and support

2018/S 047-103373

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Chosen Hill School
Brookfield Road
United Kingdom
Contact person: Nathan Whittaker
Telephone: +44 1256467107
NUTS code: UKK13Internet address(es):Main address:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: Education Institute

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


School ICT Managed Service

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Provision of an ICT managed service for Chosen Hill School in Gloucester. The ICT managed service is to provide, technical support, system monitoring, change management and service management for an initial period of 3 years with a possibility to extend the contract for 2 further periods of 12 months each.

The school employs its own technical onsite staff to manage and maintain IT within the school. The procurement is for a managed service to support the onsite staff.

TUPE is not expected to apply.

II.1.5)Estimated total value

Value excluding VAT: 375 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKK13
Main site or place of performance:

Chosen Hill School, Brookfield Road, Churchdown, Gloucestershire, GL3 2PL.

II.2.4)Description of the procurement:

This contract is for the provision of a ICT Managed Service at Chosen Hill School from September 2018. The contract is being offered for a three year period and the proposed commencement date is 1.9.2018. Chosen Hill School is a secondary school and sixth form with over 1 400 students. Full details of the requirements can be found in the Memorandum of Information.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 375 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for an initial period of three years with 2 possible extensions of 12 months each meaning a maximum contract length of 5 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

List and brief description of selection criteria:

References will be collected and will form part of the scoring and evaluation shortlisting stage.

Additional selection criteria is listed in the procurement documents.

Minimum level(s) of standards possibly required:

3 references will be requested and scored according to criteria detailed within the procurement documentation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/04/2018
Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 04/05/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:


VI.2)Information about electronic workflows

VI.3)Additional information:

This is a best estimate of the date, time and location based on what is known at the time of dispatch of this notice.

VI.4)Procedures for review

VI.4.1)Review body

Chosen Hill School
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Chosen Hill School will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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