School Meals Tender North East Lincolnshire

School Meals Tender North East Lincolnshire

There are 31 primary age school settings located throughout the borough that have indicated they wish to be part of this arrangement.

United Kingdom-Grimsby: School meals

2016/S 015-021115

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

North East Lincolnshire Borough Council
Municipal Offices Town Hall Square
Grimsby
DN31 1HU
UNITED KINGDOM
E-mail: commercialservices@nelincs.gov.uk
NUTS code: UKE13Internet address(es):Main address: http://www.nelincs.gov.uk

Address of the buyer profile: http://www.nelincs.gov.uk/business/tenders-and-contracts

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.yortender.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.yortender.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

School meals for primary age maintained schools and academies in North East Lincolnshire.

Reference number: YORtender Ref A32J-SWBGM7

II.1.2)Main CPV code

15894210

II.1.3)Type of contract

Services

II.1.4)Short description:

North East Lincolnshire Council, acting as the agent for a range of schools within the boundary of North East Lincolnshire, is undertaking a procurement for participating schools for the provision of a hot school meals service. There are 31 primary age school settings located throughout the borough that have indicated they wish to be part of this arrangement. The procurement will put in place a framework arrangement with four lots describing four different school meal service types. Contracts will be called off from the framework arrangement between participating schools and the successful supplier, for each individual school’s preferred service type.

Provision has been made for any other primary school in the North East Lincolnshire Borough to be able to access this framework arrangement throughout the lifetime of the framework. Although they have not indicated any interest or intent to participate at the time of this notice.

II.1.5)Estimated total value

Value excluding VAT: 12 137 532.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

All lots will be awarded to one supplier, as this will achieve economies of scale and value for money, which awarding lots separately is unlikely to achieve. Lots will therefore not be awarded separately.

II.2)Description

II.2.1)Title:

Fully Managed Cook on Site Service.

Lot No: 1

II.2.2)Additional CPV code(s)

15894210
55520000
55524000
55523100

II.2.3)Place of performance

NUTS code: UKE13
Main site or place of performance:

Primary schools and academies throughout the borough of North East Lincolnshire.

II.2.4)Description of the procurement:

The service will provide a hot, freshly prepared two course school lunch to every pupil presenting for a meal that is cooked on site in school and fully managed and staffed by the Provider. Meals provided will be freshly prepared each day, from fresh food to be cooked from scratch, using high quality raw ingredients that are unprocessed and where applicable, seasonal.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Ability to provide a reliable and high quality meal service with a value for money focus / Weighting: 18
Quality criterion – Name: Ability to meet food and hygiene standards / Weighting: 8
Quality criterion – Name: Ability to work in effective partnership with schools / Weighting: 6
Quality criterion – Name: Evidence of effective strategies for increasing meal take-up and engaging with client base / Weighting: 4
Quality criterion – Name: Taste and appeal of meal / Weighting: 4
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 1 152 737.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All communication must be via the Council’s e-tendering portal www.yortender.co.uk Tenderers should note that the overall framework value represents the potential value for growth should all primary age schools in the borough opt into this framework arrangement. The estimated value for the lots represents those schools that have indicated their intent to access this lot from the framework.

II.2)Description

II.2.1)Title:

Fully Managed Cook Chill Service.

Lot No: 2

II.2.2)Additional CPV code(s)

15894210
15894200
55524000
55523100

II.2.3)Place of performance

NUTS code: UKE13
Main site or place of performance:

Primary age schools and academies throughout the borough of North East Lincolnshire.

II.2.4)Description of the procurement:

The service will provide a fully managed and staffed provision for cook chilled meals which will be delivered into schools and heated on school site.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Ability to provide a reliable and high quality meal service with a value for money focus / Weighting: 18
Quality criterion – Name: Ability to meet food and hygiene standards / Weighting: 8
Quality criterion – Name: Ability to work in effective partnership with schools / Weighting: 6
Quality criterion – Name: Evidence of effective strategies for increasing meal take-up and engaging with client base / Weighting: 4
Quality criterion – Name: Taste and appeal of meal / Weighting: 4
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 1 636 832.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All communication must be via the Council’s e-tendering portal www.yortender.co.uk Tenderers should note that the overall framework value represents the potential value for growth should all primary age schools in the borough opt into this framework arrangement. The estimated value for the lots represents those schools that have indicated their intent to access this lot from the framework.

II.2)Description

II.2.1)Title:

Delivered-in Cook Chill Service.

Lot No: 3

II.2.2)Additional CPV code(s)

15894210
15894200
55524000
55523100

II.2.3)Place of performance

NUTS code: UKE13
Main site or place of performance:

Primary age schools and academies throughout the borough of North East Lincolnshire.

II.2.4)Description of the procurement:

The service will provide cook chilled meals which will be delivered in by the Provider to schools and heated on site by school staff.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Ability to provide a reliable and high quality meal service with a value for money focus / Weighting: 18
Quality criterion – Name: Ability to meet food and hygiene standards / Weighting: 8
Quality criterion – Name: Ability to work in effective partnership with schools / Weighting: 6
Quality criterion – Name: Evidence of effective strategies for increasing meal take-up and engaging with client base / Weighting: 4
Quality criterion – Name: Taste and appeal of meal / Weighting: 4
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 3 731 184.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All communication must be via the Council’s e-tendering portal www.yortender.co.uk Tenderers should note that the overall framework value represents the potential value for growth should all primary age schools in the borough opt into this framework arrangement. The estimated value for the lots represents those schools that have indicated their intent to access this lot from the framework.

II.2)Description

II.2.1)Title:

Delivered-in Hot Meals Service.

Lot No: 4

II.2.2)Additional CPV code(s)

15894210
15894200
55523100
55524000

II.2.3)Place of performance

NUTS code: UKE13
Main site or place of performance:

Primary schools and academies throughout the borough of North East Lincolnshire.

II.2.4)Description of the procurement:

The service will provide school meals which are delivered in hot by the Provider to schools. The service within the school will be operated by school staff.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Ability to provide a reliable and high quality meal service with a value for money focus / Weighting: 18
Quality criterion – Name: Ability to meet food and hygiene standards / Weighting: 8
Quality criterion – Name: Ability to work in effective partnership with schools / Weighting: 6
Quality criterion – Name: Evidence of effective strategies for increasing meal take-up and engaging with client base / Weighting: 4
Quality criterion – Name: Taste and appeal of meal / Weighting: 4
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 54 476.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All communication must be via the Council’s e-tendering portal www.yortender.co.uk Tenderers should note that the overall framework value represents the potential value for growth should all primary age schools in the borough opt into this framework arrangement. The estimated value for the lots represents those schools that have indicated their intent to access this lot from the framework.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Prospective tenderers will need to evidence:

Hygiene and Environmental Health policy that complies with current UK legislative requirement.

Compliance with EC and UK food law throughout the supply chain.

Compliance with the UK Food Information Regulations 2014.

They have or are working towards (as a minimum) the Food for Life Catering Mark Bronze standard.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2015/S 041-070136

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/02/2016
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 22/02/2016
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

In 4 years’ time.

VI.2)Information about electronic workflows

VI.3)Additional information:

Access to information about the potential number of schools who may access this framework throughout its lifetime can be found as follows:

Links to Primary Academy information can be found here:

http://www.nelincs.gov.uk/resident/schools-and-education/find-schools-in-my-local-area/academies/

Links to maintained, Primary Infant and Junior school information can be found here:

http://www.nelincs.gov.uk/resident/schools-and-education/find-schools-in-my-local-area/primary-junior-infant-schools/

Links to Nursery School information can be found here:

http://www.nelincs.gov.uk/resident/schools-and-education/find-schools-in-my-local-area/nursery-creche-facilities/

Those schools that have indicated an intent to access the framework from immediate effect are detailed within the tender documentation.

There is no guarantee of volumes or numbers accessing the framework.

VI.4)Procedures for review

VI.4.1)Review body

not specified
not specified
UNITED KINGDOM
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/01/2016

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