School Nursing Framework for Harrow Council

School Nursing Framework for Harrow Council

Procurement of Framework Agreement for School Nursing and School Aged Immunisation Services.

United Kingdom-Harrow: Services provided by nurses

2015/S 009-011223

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Harrow Council
Civic Centre
For the attention of: Mr Richard Akinsanya
HA1 2XY Harrow
UNITED KINGDOM
Telephone: +44 20841685308
E-mail: richard.akinsanya@harrow.gov.uk

Further information can be obtained from: Harrow Council
Civic Centre
For the attention of: Mr Richard Akinsanya
HA1 2XY Harrow
UNITED KINGDOM
Telephone: +44 20841685308
E-mail: richard.akinsanya@harrow.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Harrow Council
Civic Centre
For the attention of: Mr Richard Akinsanya
HA1 2XY Harrow
UNITED KINGDOM
Telephone: +44 20841685308
E-mail: richard.akinsanya@harrow.gov.uk

Tenders or requests to participate must be sent to: Harrow Council
Civic Centre
For the attention of: Mr Richard Akinsanya
HA1 2XY Harrow
UNITED KINGDOM
Telephone: +44 20841685308
E-mail: richard.akinsanya@harrow.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

London Borough of Barnet
North London Business Park (NLBP), Oakleigh Road South
N11 1NP London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Procurement of Framework Agreement for School Nursing and School Aged Immunisation Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The West London Alliance (WLA) comprises of a number of Local Authorities who work collaboratively to improve efficiency. This Procurement will be led by Harrow Council who is creating a Framework for School Nursing and School Aged Immunisation Services on behalf of the WLA members. The core WLA and wider London Authorities that wish to access this framework agreement and procuring on behalf of NHS England the School Aged Immunisation Service are named in the Expression of Interest advertisement. Upon creation of the Framework Agreement each participating partner will sign an agreement between Harrow and themselves in order to access the Framework. The London Authorities that will be able to Call-off services from the Framework are listed below:
Barnet, Hounslow (Framework access by participation)
Other members of the WLA (listed below) shall also be able to access to call off from this framework following a mini competition process with of selected framework providers:
Brent, Ealing, Hammersmith and Fulham, Hillingdon, Royal Borough Kensington and Chelsea, Westminster City Council.
The WLA is seeking to commission a range of School Nursing and School Aged Immunisation Services, through a 4 year Framework agreement.

II.1.6)Common procurement vocabulary (CPV)

85141200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This Procurement will be led by Harrow Council who is creating a Framework for School Nursing and School Aged Immunisation Services on behalf of the WLA members. The core WLA and wider London Authorities that wish to access this framework agreement and procuring on behalf of NHS England the School Aged Immunisation Service are named in the Expression of Interest advertisement. Upon creation of the Framework Agreement each participating partner will sign an agreement between Harrow and themselves in order to access the Framework. The London Authorities that will be able to Call-off services from the Framework are listed below:
Barnet, Hounslow (Framework access by participation)
Other members of the WLA (listed below) shall also be able to access to call off from this framework following a mini competition process with of selected framework providers:
Brent, Ealing, Hammersmith and Fulham, Hillingdon, Royal Borough Kensington and Chelsea, Westminster City Council.
The WLA is seeking to commission a range of School Nursing and School Aged Immunisation Services, through a 4 year Framework agreement.
Estimated Contract Value — GBP 13 500 000
Excluding VAT
13 500 000 GBP.
Estimated value excluding VAT: 0 GBP

II.2.2)Information about options

Options: yes
Provisional timetable for recourse to these options:
in months: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 0
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 0 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

in days: 0 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Harrow

1)Short description

Harrow took over commissioning responsibility in April 2013 and the current provider offers a range of health and development reviews, screening tests, health promotion and so on. Following a recent review carried out by Harrow a number of recommendations were reported including improving links and communications with Schools and GPs. Growth has being added to the core contract to bolster staffing numbers and service improvements. A partnership approach is strongly recommended and the successful provider will be expected to bring skills in this area and demonstrate meaningful collaboration with a range of stakeholders. It will be a requirement of the School Nursing Service to work closely with the immunisation provider which is being commissioned by the NHSE. Health visiting will be commissioned by Harrow in October 2015 and the School Nursing Service will also work closely with the Health Visiting provider and team. The specification for this Lot is the WLA document which emerged out of a wider consultation by the Department of Health in defining a national service requirement and following borough and WLA consultation the document was adapted to fit local context and requirements. The Harrow local page should also be read in conjunction with the service specification as Tenderers will be expected to deliver against local priorities. In addition to the School Nursing Services requirement within each of the above Lots (Lots 1 to 3) shall be a School Aged Immunisation Service requirement (fulfilled via Appendix D of the Service Specification Documents). This element of the service shall be the responsibility of NHSE for the commissioning, monitoring and managing of the Immunisation Service. The Service shall also form part of the contractual arrangement between the three parties to the framework (i.e. the Lead Authority, provider and NHSE). The provider shall be expected to deliver both the School Nursing and School Aged Immunisation Service simultaneously throughout the Term via two separate teams.

2)Common procurement vocabulary (CPV)

85141200

3)Quantity or scope

Estimated value excluding VAT: 0 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Lot No: 2Lot title: Barnet

1)Short description

Barnet took over commissioning responsibility in April 2013 and the current provider offers a range of health and development reviews, screening tests, health promotion and so on. Following a recent review carried out by Barnet a number of recommendations were reported including improving links and communications with Schools and GPs. Growth has being added to the core contract to bolster the NCMP screening programme. A partnership approach is strongly recommended and the successful provider will be expected to bring skills in this area and demonstrate meaningful collaboration with a range of stakeholders. It will be a requirement of the School Nursing Service to work closely with the immunisation provider which is being commissioned by the NHSE. Health visiting will be commissioned by Barnet in October 2015 and the School Nursing Service will also work closely with the Health Visiting provider and team. The specification for this Lot is the WLA document which emerged out of a wider consultation by the Department of Health in defining a national service requirement and following borough and WLA consultation the document was adapted to fit local context and requirements. The Barnet local page should also be read in conjunction with the service specification as Tenderers will be expected to deliver against local priorities. In addition to the School Nursing Services requirement within each of the above Lots (Lots 1 to 3) shall be a School Aged Immunisation Service requirement (fulfilled via Appendix D of the Service Specification Documents). This element of the service shall be the responsibility of NHSE for the commissioning, monitoring and managing of the Immunisation Service. The Service shall also form part of the contractual arrangement between the three parties to the framework (i.e. the Lead Authority, provider and NHSE). The provider shall be expected to deliver both the School Nursing and School Aged Immunisation Service simultaneously throughout the Term via two separate teams.

2)Common procurement vocabulary (CPV)

85141200

3)Quantity or scope

Estimated value excluding VAT: 0 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Lot No: 3Lot title: Hounslow

1)Short description

The responsibility for commissioning School Nursing Services transferred to in April 2013 and the current NHS community provider offers a range of core Healthy Child Programme 5-19 years services. A School Nursing Needs assessment was carried out by the Hounslow and a number of recommendations were reported, which included improving the offer to secondary schools, the health reviews and the delivery of health promotion. Hounslow has invested in the staffing establishment and the development of an enhanced service offer to meet the gaps which were identified. A partnership approach to the delivery is strongly recommended and the successful provider will be expected to bring skills in this area and demonstrate meaningful collaboration with a range of stakeholders. It will be a requirement of the School Nursing Service to work closely with the immunisation provider which is being commissioned by the NHSE. Health visiting will be commissioned by the London Borough of Hounslow in October 2015 and the School Nursing Service will also work closely with the Health Visiting provider and team. The specification for this Lot is the West London Alliance (WLA) document which emerged out of a wider consultation by the Department of Health in defining a national service requirement and following borough and WLA consultation the document was adapted to fit local context and requirements. The Hounslow local page should also be read in conjunction with the service specification as Tenderers will be expected to deliver against local priorities. In addition to the School Nursing Services requirement within each of the above Lots (Lots 1 to 3) shall be a School Aged Immunisation Service requirement (fulfilled via Appendix D of the Service Specification Documents). This element of the service shall be the responsibility of NHSE for the commissioning, monitoring and managing of the Immunisation Service. The Service shall also form part of the contractual arrangement between the three parties to the framework (i.e. the Lead Authority, provider and NHSE). The provider shall be expected to deliver both the School Nursing and School Aged Immunisation Service simultaneously throughout the Term via 2 separate teams.

2)Common procurement vocabulary (CPV)

85141200

3)Quantity or scope

Estimated value excluding VAT: 0 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Lot No: 4Lot title: Generic Requirements

1)Short description

The WLA initiative offers a chance to bring together a robust approach to improving health in the participating boroughs and a greater step change to the delivery of the Healthy Child Programme 0-19. A common specification emerged out of a wider consultation by the Department of Health in defining a national service requirement. In addition, WLA consultation took place with all boroughs which involved Health and Social Care agencies. Improving Public Health Outcomes and NHS priorities are a requirement. All participating organisations Tendering for Lots 1 to 3, shall automatically be included for Lot 4. Unless they have specifically requested not to participate within this Lot.

2)Common procurement vocabulary (CPV)

85141200

3)Quantity or scope

Estimated value excluding VAT: 0 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Included in the tender Documents is a Performance Bond Undertaking and a Parent Company Guarantee Undertaking (which has a precedent Performance Bond and a Parent Company Guarantee annexed); see III.2.2) Economic and financial capacity: Information and formalities necessary for evaluating if requirements are met.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The service must be priced in pounds sterling and all payments under the contract shall be made in pounds sterling.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

JPHS will contract with a single entity or consortium (legal entity) with joint and several liability for the contract. We realise that in order to provide the range and depth of skills that are required for this Contract, organisations may wish to form a consortium, which will apply as one organisation. If submitting as a consortium, each member of the consortium must complete, sign and submit their own Qualification document to the lead member. If bidding as a consortium, please clearly identify the lead member. The lead member will submit each consortium member’s Qualification document.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: In addition to the School Nursing Services requirement within each of the above Lots (Lots 1 to 3) shall be a School Aged Immunisation Service requirement (fulfilled via Appendix D of the Service Specification Documents). This element of the service shall be the responsibility of NHSE for the commissioning, monitoring and managing of the Immunisation Service. The Service shall also form part of the contractual arrangement between the three parties to the framework (i.e. the Lead Authority, provider and NHSE). The provider shall be expected to deliver both the School Nursing and School Aged Immunisation Service simultaneously throughout the Term via two separate teams.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
JPHS will contract with a single entity or consortium with joint and several liability for the contract.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance; (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established; (c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available. Included in the tender Documents is a Performance Bond Undertaking and a Parent Company Guarantee Undertaking (which has a precedent Performance Bond and a Parent Company Guarantee annexed). Tenderers should note that they are required to provide the Performance Bond Undertaking, executed under seal by their proposed surety, together with their Form of Tender and tender submission. If you have a parent company you are required to provide the Parent Company Guarantee Undertaking, executed as a deed by your parent company, with your tender submission. The Performance Bond Undertaking is not an actual bond but is an undertaking by the tenderer’s proposed surety that they will in fact provide the Performance Bond in the form attached to the Undertaking if the tenderer is awarded the contract and if the Council actually requires the Performance Bond. Therefore the Performance Bond Undertaking gives the Council as assurance that the successful Tenderer will be able to provide the Performance Bond if required and confirms that the proposed surety has agreed the wording and type of the Performance Bond. The decision about whether or not the Council actually requires a Performance Bond to be provided will be made as part of the Tender evaluation process. The Parent Company Guarantee Undertaking is not an actual Parent Company Guarantee but is an undertaking by your parent company (if applicable) that it will in fact provide a Parent Company Guarantee in the form attached to the Undertaking if you are awarded a Contract by the authority, and that authority actually requires the Parent Company Guarantee. Therefore the Parent Company Guarantee Undertaking gives the authority an assurance that if you are awarded the contract you will be able to provide a Parent Company Guarantee (where applicable) if required by the authority and confirms that your parent company has agreed the wording and type of the Parent Company Guarantee. The decision about whether or not the authority actually requires a Parent Company Guarantee will be made as part of its process of awarding the Contracts. Minimum level(s) of standards possibly required: The service must be priced in pounds sterling and all payments under the contract shall be made in pounds sterling. The Council will make the payments due to the Contractor within thirty days of receipt of a correct and valid VAT invoice.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: — where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, — where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities; (e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate; (f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work; (g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract; (h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years; (i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts; (j) an indication of the proportion of the contract which the services provider intends possibly to subcontract; (k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request; (ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards. Bidders need to address the Technical Questions in the Qualification document and the Questions in the Method Statement. In order to assess whether a bidder meets the minimum standards of technical and/or professional ability we consider necessary to ensure that all elements of the contract are fully delivered, bidders will be asked to nominate at least 3 references who are local authorities, public bodies or companies and with whom the bidder has been engaged in a similar contract. References will be taken up as part of the selection process. We reserve the right to consult further with bidders’ stated referees as part of the process of awarding the contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Care Quality Commission (CQC) registered or equivalent.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 0

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Weighting 0

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction:
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.2.2015 – 00:00
Payable documents: yes
Price: 0 GBP

IV.3.4)Time limit for receipt of tenders or requests to participate

20.2.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

23.12.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 1.9.2015

IV.3.8)Conditions for opening of tenders

Date: 20.2.2015 – 0:00

Place: UNITED KINGDOM

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court Royal Court of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
E-mail: enquiries@centrallondon.countycourt.gsi.gov.uk
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

High Court Royal Court of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
E-mail: enquiries@centrallondon.countycourt.gsi.gov.uk
Telephone: +44 3001235577

VI.5)Date of dispatch of this notice:

12.1.2015

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