Schools Connectivity Framework Agreement Rochdale

Schools Connectivity Framework Agreement Rochdale

Following a review of services offered through their EDIT (Education IT) Services it is looking to set up a framework of connectivity suppliers from which schools can purchase connectivity, network security and internet filtering to support schools.

United Kingdom-Stretford: Internet services

2014/S 249-442134

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Rochdale Metropolitan Borough Council
Corporate Procurement, Trafford Town Hall, Talbot Road
For the attention of: Mr Michael Sellors
M32 0TH Stretford
UNITED KINGDOM
Telephone: +44 1619122113
E-mail: michael.sellors@star-procurement.gov.uk

Further information can be obtained from: This is an electronic tender. For all expressions of interest and to obtain documentation and to raise clarifications, organisations must register through the Council’s electronic Contract and Tender Management System at the www.the-chest.org.uk
Internet address: www.the-chest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: This is an electronic tender. For all expressions of interest and to obtain documentation and to raise clarifications, organisations must register through the Council’s electronic Contract and Tender Management System at the www.the-chest.org.uk
Internet address: www.the-chest.org.uk

Tenders or requests to participate must be sent to: This is an electronic tender. For all expressions of interest and to obtain documentation and to raise clarifications, organisations must register through the Council’s electronic Contract and Tender Management System at the www.the-chest.org.uk
Internet address: www.the-chest.org.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Schools Connectivity Framework Agreement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Telecommunications services
Main site or location of works, place of delivery or of performance: Borough of Rochdale.

NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 7

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 171 600 and 2 402 400 GBP

II.1.5)Short description of the contract or purchase(s)

Rochdale Metropolitan Borough Council supports most schools within the authority with their ICT requirements. Following a review of services offered through their EDIT (Education IT) Services it is looking to set up a framework of connectivity suppliers from which schools can purchase connectivity, network security and internet filtering to support schools in making flexible and reliable choices in relation to their ICT needs.
Currently these schools/academies are connected via a wide-area network with all filtering, security and internet connectivity managed centrally. Given the differing needs and requirements of individual schools it is not always possible to make changes to central systems without impacting on other schools using the service. Therefore the decision has been made to provide the schools with independently controlled access to the internet which can be maintained and administered either by the schools, the service provider or the schools chosen IT management function. For the majority of schools this will be assumed to be the EDIT Services.

II.1.6)Common procurement vocabulary (CPV)

72400000, 32412110, 72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The council reserves the right to request the winning bidder to enter into either a parent company guarantee and/or other appropriate bond when requested prior to contract finalisation, pending financial risks. Failure to agree will result in disqualification of that bidder.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See procurement documents, especially invitation to tender documents and terms and conditions.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the case of consortium bids, the contracting authority reserves the right to require any consortium the authority awards a position on the framework agreement to, if it is justified for the satisfactory performance of the call-off contracts, to name a lead partner with whom it can form an agreement, or alternatively, to form a single legal entity before entering into, or as a term of, the framework agreement. The council shall not enter into a framework agreement individually with each consortium member.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in the ITT, including the following:
The organisation (or its directors or any other person who has powers of representation, decision or control of such organisation) has not been convicted of any of the following offences:
Conspiracy within the meaning of section 1 of the Criminal Law Act 1977 where that conspiracy relates to participation in a criminal organisation as defined in article 2(1) of Council Joint Action 98/733/JHA; or
Any offence under sections 1,2 and 6 of the Bribery Act 2010.
Fraud, where the offence relates to fraud affecting the financial interests of the European Communities as defined by article 1 of the Convention relating to the protection of the financial interests of the European Union, within the meaning of:
— the offence of cheating the Revenue; or
— the offence of conspiracy to defraud; or
— fraud or theft within the meaning of the Theft Act 1968 and the Theft Act 1978; or
— fraudulent trading within the meaning of section 458 of the Companies Act 1985; or
— defrauding the Customs within the meaning of the Customs and Excise Management Act 1979 and the Value Added Tax Act 1994; or
— an offence in connection with taxation in the European Community within the meaning of section 71 of the Criminal Justice Act 1993; or
— destroying defacing or concealing of documents or procuring the extension of a valuable security within the meaning of section 20 of the Theft Act 1968; or
— money laundering within the meaning of the Money Laundering Regulations 2007; or
— any other offence within the meaning of article 45(1) of the Public Sector Directive.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Appropriate completion of the ITT and other required documents. If any response
reads as no this may result in an automatic fail, this will depend on what
measures have been put in place to prevent re-occurrence/resolve the situation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
The council shall need to see:
— turnover for the last 3 years;
— a copy of the organisations most recent accounts, audited if applicable (for
the last 3 years);
— profit and loss account, balance Sheet (for the last 3 years);
— cash flow forecast for the current year.
Financial checks will be undertaken for economic operators using the Councils
current financial assessors
Economic operators will be assessed according to the level of risk shown by all
this information.
Full details as set out in the ITT.
Minimum level(s) of standards possibly required: Average Risk Rating in the financial checks. Above Average Risk may require the council to request that the economic operator enters into a form of bond or parent company guarantee.
The organisation should hold as a minimum the following insurance levels or be able to provide with their response, a written statement advising that should they be awarded the contract they will have the required levels of insurance in place for the commencement of the contract.
Public liability 5 000 000 GBP in respect of each and every claim.
Employers liability 10 000 000 GBP in respect of each and every claim.
Professional indemnity 1 000 000 GBP in respect of each and every claim.
Full details as set out in the ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
Appropriate completion of the requested information.
Information on whether the economic operator has ever:
— had a contract terminated for its fault or negligence within the last 3
years and why and what has been done to prevent re-occurrence;
— has any outstanding claims or litigation against it in the last 3 years, why
and what has been done to prevent re-occurrence
— agreement to sub-contractors complying with the standards set out in the ITT.
Delivery:
– confirmation that an economic operator shall be able to move quickly and
help commence the performance of the contract as soon as possible.
As detailed further in the ITT.
Minimum level(s) of standards possibly required:
Health and safety:
Sufficient detail needs to be provided in all questions in the Health and Safety Section of the tender response. Document to enable the council to determine the bidding organisations compliance with Health and Safety Requirements and Equality and Diversity Requirements.
Technical and professional capacity:
Sufficient detail needs to be provided in all questions of the relevant Section of the tender response document.
Quality management:
— that the organisation ensures quality and has appropriate systems in place for the management of work activities and monitoring of performance;
— that the organisation manages their supply chain to ensure programmes of work are met and quality is satisfactory.
As detailed further in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9RUN-NJUBUC

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.2.2015 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.2.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The values given are vast, the lower value given is the likely spend under the framework agreement if all Rochdale Schools utilise the framework agreement.
The higher value is the likely spend if all Greater Manchester schools utilise the framework agreement. The Council cannot provide any guarantee as to the spend or use of the framework agreement.
The framework agreement shall be open, not only to Rochdale Schools, but also the following:
Other schools within the boroughs of the Association of Greater Manchester Authorities (AGMA) and partners and other public bodies.
AGMA Members: Bolton Council; Bury Council; Manchester CC; Oldham Council; Rochdale MBC; Salford CC; Stockport MBC; Trafford MBC; Trafford Council; Wigan Council.
AGMA Associate Members: Blackburn with Darwen BC; Blackpool Council; Cheshire East Council; Warrington BC; Greater Manchester Fire and Rescue Authority; Greater Manchester Passenger Transport Executive; Greater Manchester Police Authority; Greater Manchester Waste Disposal Authority. Additional Participating Organisations: Manchester Airport plc

It is conceivable that AGMA membership and associate membership may change over the life of the contract and hence either expand or contract the list of Contracting Bodies eligible to use this contract. Should this occur, then the details of such changes will made available to interested parties via the AGMA website. http://www.agma.gov.uk/authorities/index.html

This procurement exercise will be conducted on The Council’s electronic Contract and Tender Management System at the www.the-chest.org.uk

Organisations wishing to be considered for this contract must register their expression of interest and provide additional required information through the Contract and Tender Management System.

If you have any technical problems with The Contract and Management System please contact the helpdesk on: Email: nwsupport@due-north.comtelephone: +44 8452930459.

In order to participate, providers must register, complete and upload completed ITT documentation and submit this via the Chest at the link provided in this notice.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM

Body responsible for mediation procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Rochdale Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

23.12.2014

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