Schools Grounds Maintenance Contract – Solihull

Schools Grounds Maintenance Contract – Solihull

Solihull Metropolitan Borough Council is to establish Framework Agreements for the provision of Grounds Maintenance Services for use by Schools and other educational establishments.

United Kingdom-Solihull: Grounds maintenance services

2018/S 080-179122

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Solihull Metropolitan Borough Council
Manor Square
Solihull
B91 3QB
United Kingdom
Contact person: Chris Lowe
E-mail: procteam@solihull.gov.uk
NUTS code: UKG32
Internet address(es):Main address: http://www.solihull.gov.uk/
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/csw-jets
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/csw-jets

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

SOL-Schools Grounds Maintenance

Reference number: SOL-5992

II.1.2)Main CPV code

77314000

II.1.3)Type of contract

Services

II.1.4)Short description:

Solihull Metropolitan Borough Council is to establish Framework Agreements for the provision of Grounds Maintenance Services for use by Schools and other educational establishments within the borough of Solihull and for potential use by other authorities and bodies within the West Midlands.

The contract will be divided into 3 Lots.

(1) General Grounds Maintenance;

(2) Maintenance of Trees;

(3) Maintenance of AstroTurf or Artificial Surfaces.

The anticipation is to award Framework Agreements to between 3 and 5 suppliers per lot following a competitive procurement process, which will be based on actual school sites and their requirements. The Framework will be established for an Initial Term of 3 years with 1 year extension option up to a maximum 4 year contract term.

II.1.5)Estimated total value

Value excluding VAT: 3 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

General Grounds Maintenance

Lot No: 1

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKG32

II.2.4)Description of the procurement:

Provide grounds maintenance services to schools.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2018
End: 30/06/2021
This contract is subject to renewal: yes
Description of renewals:

1 x 12 months up to 30.6.2022

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Tree Maintenance

Lot No: 2

II.2.2)Additional CPV code(s)

77211500
77340000

II.2.3)Place of performance

NUTS code: UKG32

II.2.4)Description of the procurement:

To provide tree maintenance to schools.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2018
End: 30/06/2021
This contract is subject to renewal: yes
Description of renewals:

1 x 12 months up to 30.6.2022

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Maintenance of AstroTurf or Artificial Surfaces

Lot No: 3

II.2.2)Additional CPV code(s)

77320000

II.2.3)Place of performance

NUTS code: UKG32

II.2.4)Description of the procurement:

Maintenance and treatment of Astro Turf or Artificial surfaces in schools.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2018
End: 30/06/2021
This contract is subject to renewal: yes
Description of renewals:

1 x 12 months up to 30.6.2022

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 15
In the case of framework agreements, provide justification for any duration exceeding 4 years: None
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/05/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 29/05/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

TBC
TBC
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/04/2018

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