Science and Technology Facilities Council Catering Contract

Science and Technology Facilities Council Catering Contract

STFC are tendering a Single Contract under an Open OJEU procedure for the provision of catering and accommodation services at The Rutherford Appleton Laboratory in Oxfordshire and catering only services at Daresbury laboratory in Cheshire and the UK Astronomy Technology Centre.

United Kingdom-Swindon: Catering services

2016/S 123-221166

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

UK Shared Business Services Ltd
North Star House
Contact point(s): Construction and FM Team
SN1 2FF Swindon
United Kingdom
Telephone: +44 1793867005
E-mail: fmprocurement@UKSBS.co.uk

Internet address(es):

General address of the contracting authority: www.uksbs.co.uk

Address of the buyer profile: www.uksbs.co.uk

Electronic access to information: https://gpsesourcing.cabinetoffice.gov.uk

Electronic submission of tenders and requests to participate: https://gpsesourcing.cabinetoffice.gov.uk

Further information can be obtained from: UK Shared Business Services Ltd
North Star House, North Star Avenue
Contact point(s): FM Team
SN1 2FF Swindon
United Kingdom
E-mail: expressionofinterest@crowncommercial.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: scientific research

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Science and Technology Facilities Council
Polaris House, North Star Avenue
SN2 1SZ Swindon
United Kingdom

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UK SBS FM16033 Science and Technology Facilities Council (STFC) Catering and User Over-Night Accommodation Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

STFC are tendering a Single Contract under an Open OJEU procedure for the provision of catering and accommodation services at The Rutherford Appleton Laboratory in Oxfordshire and catering only services at Daresbury laboratory in Cheshire and the UK Astronomy Technology Centre in Edinburgh, Scotland.
1:RAL Catering and RAL Ridgeway House and Cosener’s House. (Accommodation and Catering Facilities) — STFC is reviewing the future investment, commercial arrangement and requirement of The Cosener’s House.
2: Daresbury Catering.
3: UK ATC Catering.
The term of contract will be 7 years plus option of 3 additional years.
STFC is seeking an outstanding supplier capable of demonstrating a track record in delivering excellent customer care, value for money services, innovative solutions to business challenges and the acumen to collaboratively exploit commercial opportunities. The intention is to provide the successful service provider with free access to the accommodation and catering facilities, equipment and utilities (e.g. electricity, water, etc.) and to share in the profits arising from the commercial aspects of the service.
STFC want their customers to feel they receive ‘value for money against the high street’. The service Provider is challenged to attract high volumes of customers, customer loyalty and satisfaction. They are to pursue new business opportunities across the Science Campus, to attract new customers and provide facilities that promote interaction across the Science Campus Businesses.
The business relationship will be an ‘open and honest one’ with clear focus on parties to achieve the highest standards, value for money, and avoidance of ‘cost creep ’ through jointly challenging costs and supporting innovation and efficiency ideas.
There is potential for STFC to expand the accommodation requirement at Ridgeway House by up to 100 % (120 rooms), and STFC to make provision for wider Joint Venture business growth, and reflect the government review into the retention of The Cosener’s House.

II.1.6)Common procurement vocabulary (CPV)

55520000, 55500000, 55110000, 98341000, 98340000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The current catering contract covers all three sites and also includes the accommodation facilities at Ridgeway and Cosener’s House. This contract not been renewed for many years meaning the current service may not reflect best practice.
Currently all the financial risk sits with STFC. The structure of the current contract is that the Service Provider declares, on an open book basis, the costs incurred plus the agreed management fee, the income received and the balance is, in effect, the subsidy paid by STFC.
STFC are interested in looking at a model that moves more financial risk to the Service Provider in a collaborative manner with a common purpose. To achieve this STFC are willing to continue to provide the Service Provider with access to the catering facilities and utilities (e.g. electricity, water etc.) but want to look at different solutions to how the service is provided. However, this does not extend to ‘increasing current tariffs or reducing the quality of the current offering’.
Our vision is to enter into an arrangement with a Catering and Accommodation Management supplier, who have the passion to deliver a high quality, value for money product to our customer base comprising staff, facility users and campus staff (who also use our Catering and Accommodation facilities).
This will be run as a single Lot tender across each of the three sites combining the following sites:
1:RAL Catering and RAL Ridgeway House (RWH) and Cosener’s House (TCH). (Accommodation and Catering Facilities) — STFC is reviewing the future investment commercial arrangement and requirement of The Cosener’s House. Should The Cosener’s House be extracted from this contract, the service provider will provide STFC ‘upfront’, ‘reasonable’ and ‘relative’ operating costs, and or trading losses involved. These costs are to be highlighted as part of the tender and included in the pricing submission.
2: Daresbury Catering.
3: UK ATC Catering.
The term of contract will be 7 years plus optional renewal of 3 additional years.
Estimated value excluding VAT:
Range: between 0 and 2 345 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Science and Technology Facilities Council (STFC) Catering and User Over-Night Accommodation Services

1)Short description

The current catering contract covers all three sites and also includes the accommodation facilities at Ridgeway and Cosener’s House. This contract not been renewed for many years meaning the current service may not reflect best practice.
Currently all the financial risk sits with STFC. The structure of the current contract is that the Service Provider declares, on an open book basis, the costs incurred plus the agreed management fee, the income received and the balance is, in effect, the subsidy paid by STFC.
STFC are interested in looking at a model that moves more financial risk to the Service Provider in a collaborative manner with a common purpose. To achieve this STFC are willing to continue to provide the Service Provider with access to the catering facilities and utilities (e.g. electricity, water etc.) but want to look at different solutions to how the service is provided. However, this does not extend to ‘increasing current tariffs or reducing the quality of the current offering’.
Our vision is to enter into an arrangement with a Catering and Accommodation Management supplier, who have the passion to deliver a high quality, value for money product to our customer base comprising staff, facility users and campus staff (who also use our Catering and Accommodation facilities).

2)Common procurement vocabulary (CPV)

55520000, 55500000, 55110000, 98341000, 98340000

3)Quantity or scope

This will be run as a single Lot tender across each of the 3 sites combining the following sites:
1:
RAL Catering and RAL Ridgeway House (RWH) and Cosener’s House (TCH). (Accommodation and Catering Facilities) — STFC is reviewing the future investment commercial arrangement and requirement of The Cosener’s House. Should The Cosener’s House be extracted from this contract, the service provider will provide STFC ‘upfront’, ‘reasonable’ and ‘relative’ operating costs, and or trading losses involved. These costs are to be highlighted as part of the tender and included in the pricing submission.
2: Daresbury Catering.
3: UK ATC Catering.
The term of contract will be 7 years plus optional renewal of 3 additional years.
Estimated value excluding VAT:
Range: between 0 and 2 345 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)

5)Additional information about lots

This contract is not suitable for lotting since STFC need a single management team to drive commercial efficiencies across all sites.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. Parent Company and/or other guarantees of performance and financial liability may be required if considered appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be made against agreed and authorised stage payments and key milestones. Bids to be priced in pounds sterling (GBP).

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any consortium to have a designated Lead Service Provider, all members will have joint and several liability in respect of the obligations and liabilities to the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Government has set out the need for greater transparency across its operations to enable the public to hold public bodies and politicians to account.
This includes commitments relating to public expenditure, intended to help achieve better value for money.
As part of the transparency agenda, Government has made the following commitments with regard to procurement and contracting:
All new Central Government contracts over the value of 10 000 GBP to be published in full online from July 2010;
All new Central Government sourcing documents for contracts over 10 000 GBP to be published on a single website from September 2010, with this information to be made available to the public free of charge;
New items of Central Government spending over 25 000 GBP to be published online from November 2010;
All new Central Government contracts to be published in full from January 2011;
Suppliers and those organisations looking to bid for public sector contracts should be aware that if they are awarded a new Government contract, the resulting contract between the supplier and Government will be published. In some circumstances, limited reductions will be made to some contracts before they are published in order to comply with existing law and for the protection of national security.
Service providers must clearly demonstrate recent successful experience in similar projects and environments.
Potential suppliers will be excluded if one of the following applies:
— the supplier is in a state of bankruptcy, insolvency, compulsory winding up, administration, receivership, composition with creditors or any analogous state or subject to relevant proceedings;
— has been convicted of a criminal offence related to the business of professional misconduct;
— has committed an act of grave misconduct in the course of business;
— has not fulfilled obligations relating to the payment of taxes,;
— is guilty of serious misrepresentation in supplying information required by the authority;
— is not in possession of a licence or not a member of the appropriate trade or other organisation where the law requires it.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with the
Public Contracts Regulations 2015 on the basis of
information provided in response to a Request for
Proposal.
This procurement will be managed electronically via
the Crown Commercial Service’s eSourcing suite. To
participate in this procurement, participants must first
be registered on the eSourcing suite.
If bidders have not yet registered on the eSourcing
suite, this can be done online at

https://gpsesourcing.cabinetoffice.gov.uk by following

the link ‘Register for CCS eSourcing’. Please note
that, to register, bidders must have a valid DUNS
number (as provided by Dun and Bradstreet) for the
organisation which the bidder is registering, who will
be entering into a contract if invited to do so. Full
instructions for registration and use of the system can be found at

http://ccs.cabinetoffice.gov.uk/iamsupplier/respondtender

Once the bidder has registered on the eSourcing
suite, a registered user can express an interest for a
specific procurement. This is done by emailing:

ExpressionOfInterest@crowncommercial.gov.uk The email must clearly state:

— the name and reference number for the procurement
the bidder wishes to register for;
— the name of the registered supplier;
— the name and contact details of the registered
individual sending the email.
Crown Commercial Service will process the email and then enable the bidder to access the procurement online via the eSourcing suite. The registered user will receive a notification email to alert them once this has been done. As a user of the eSourcing suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFx event.
(RFx=(tender process).
Please note that it is your responsibility to access
these emails on a regular basis to ensure that you
have sight of all relevant information.
For technical assistance on the use of the eSourcing
suite, please contact Crown Commercial Service
Helpdesk: Freephone 0345 010 3503; email:

supplier@crowncommercial.gov.uk

Training support to respond to a requirement is
available to bidders at:

http://www.uksbs.co.uk/services/procure/Pages/supplier.aspx.

Responses must be published by the date in IV.3.4).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title ll, Chapter V11, Section 2 of Directive 2004/18/EC of the European Parliament and of the Council), on the basis of information provided in response to Request for Proposal.

The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in lll.2.1)

We will also require to see at least one of the following documents
Note — if you have been trading for more than 3 years we will require you to produce Document 1
Document 1 — A copy of your audited accounts for the most recent 2 years
Document 2 — A statement of your turnover, profit and loss account and cash flow for the most recent year of trading
Document 3 — A statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position
Document 4 — Alternative means of demonstrating financial status if trading for less than a year
Document 5 — Parent Company accounts (if applicable)
Document 6 — Deeds or guarantee
Document 7 — Accountants references
Document 8 — Management accounts
Document 9 — Financial projections including cash flow forecasts
Document 10 — Details and evidence of previous contracts.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts).
The sourcing documents can be accessed using the instructions detailed in III.2).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

FM16033

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.7.2016 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.8.2016 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by any Supplier.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Procurement Policy Manager
United Kingdom
E-mail: Policy@uksbs.co.uk

Body responsible for mediation procedures

UK Shared Business Services Ltd
United Kingdom
E-mail: Policy@uksbs.co.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

UK Shared Business Services Ltd
North Star House, North Star Way
SN2 1FF Swindon
United Kingdom
E-mail: Policy@uksbs.co.uk
Internet address: www.uksbs.co.uk

VI.5)Date of dispatch of this notice:

24.6.2016

 

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