Scotland Excel Asbestos Surveys Framework

Scotland Excel Asbestos Surveys Framework

3 Lots. Asbestos Surveys – Lot No: 1.

United Kingdom-Paisley: Asbestos-removal work

2019/S 038-084505

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scotland Excel
Renfrewshire House, Cotton Street
Paisley
PA1 1AR
United Kingdom
Telephone: +44 3003001200
E-mail: Construction@scotland-excel.org.uk
Fax: +44 1416187423
NUTS code: UKM83Internet address(es):Main address: http://www.scotland-excel.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Asbestos Related Works and Services

Reference number: 24-18

II.1.2)Main CPV code

45262660

II.1.3)Type of contract

Works

II.1.4)Short description:

Provision of asbestos surveys, analytical services and removal and disposal works.

II.1.5)Estimated total value

Value excluding VAT: 48 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Asbestos Surveys

Lot No: 1

II.2.2)Additional CPV code(s)

71315300
90650000
71315100

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.

II.2.4)Description of the procurement:

The scope of this lot will include, but not be limited to, asbestos surveys.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Cost criterion – Name: Cost / Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 11 520 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Framework Contract will be for a period of 4 years. The initial period of the Framework Contract will run for 2 years from the starting date with an option to extend for up to 2 further 12-month periods subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The Framework Contract will be for a period of 4 years. The initial period of the Framework Contract will run for 2 years from the starting date with an option to extend for up to 2 further 12-month periods subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

II.2)Description

II.2.1)Title:

Asbestos Removal and Disposal

Lot No: 2

II.2.2)Additional CPV code(s)

90650000
45262660

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.

II.2.4)Description of the procurement:

The scope of this lot will include, but not be limited to, asbestos removal and disposal.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Cost criterion – Name: Cost / Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 34 560 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Framework Contract will be for a period of 4 years. The initial period of the Framework Contract will run for 2 years from the starting date with an option to extend for up to 2 further 12-month periods subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The Framework Contract will be for a period of 4 years. The initial period of the Framework Contract will run for 2 years from the starting date with an option to extend for up to 2 further 12-month periods subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

II.2)Description

II.2.1)Title:

Asbestos Analytical Services

Lot No: 3

II.2.2)Additional CPV code(s)

71630000
90650000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.

II.2.4)Description of the procurement:

The scope of this lot will include, but not be limited to, asbestos analytical services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Cost criterion – Name: Cost / Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 1 920 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Framework Contract will be for a period of 4 years. The initial period of the Framework Contract will run for 2 years from the starting date with an option to extend for up to 2 further 12-month periods subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The Framework Contract will be for a period of 4 years. The initial period of the Framework Contract will run for 2 years from the starting date with an option to extend for up to 2 further 12-month periods subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

All economic operators must hold and maintain the relevant accreditation as listed below:

— lot 1 — UKAS: ISO/IEC 17020:2012,

— lot 2 — HSE licence (minimum 1-year licence type) and waste carriers licence,

— lot 3 — UKAS: ISO/IEC 17025:2017.

All economic operators are required to state that they currently hold the valid accreditation, as listed above, in their tender submission. Economic operators will be required to provide Scotland Excel with electronic copies of their accreditation at the award stage, should they be recommended for award to the framework.

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

With regards to the following insurance for lot 1 (Asbestos surveys), lot 2 (Asbestos removal and disposal) and lot 3 (Asbestos analytical services), there should be no inner limits for asbestos-related work.

Lot 1 (Asbestos surveys) and 3 (Asbestos analytical services):

1) Employers liability insurance: no less than 10 000 000 GBP for each and every claim (there should be no inner limits for asbestos-related work);

2) Public/products liability insurance: no less than 10 000 000 GBP for each and every claim (in the aggregate for products);

3) Professional indemnity insurance: no less than 5 000 000 GBP in the aggregate with a minimum of 1 automatic annual reinstatement of this sum permitted within the policy terms (there should be no inner limits for asbestos-related work);

4) Motor vehicle insurance: no less than 5 000 000 GBP for each occurrence in respect of third party property damage: unlimited in respect of injury (where there is no company fleet and employees use their own vehicles instead, a letter signed by a person of appropriate authority confirming that the provider has ongoing arrangements in place to ensure that employees’ vehicles are appropriately insured and maintained for business purposes).

Lot 2 (Asbestos removal and disposal):

1) Employers liability insurance: no less than 10 000 000 GBP for each and every claim (there should be no exclusions or inner limits for asbestos-related work);

2) Public/products liability insurance: no less than 10 000 000 GBP for each and every claim (in the aggregate for products);

3) Motor vehicle insurance: no less than 5 000 000 GBP for each occurrence in respect of third party property damage: unlimited in respect of injury (where there is no company fleet and employees use their own vehicles instead, a letter signed by a person of appropriate authority confirming that the provider has ongoing arrangements in place to ensure that employees’ vehicles are appropriately insured and maintained for business purposes).

The tenderer is required to confirm that a search of the tenderer against “Equifax Protect” will not return a “Warning” or “Caution” code or any neutral code, unless the tenderer can provide any other documentation which Scotland Excel considers appropriate to prove to Scotland Excel (acting within its permitted discretion under the applicable public procurement rules) that the tenderer does/would not present an unmanageable risk should it be appointed on to the proposed framework agreement.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

These technical selection criteria apply to the framework.

Descriptions of services previously carried out that are directly related to the scope.

Quality management procedures.

Health and safety procedures.

Health and safety breach.

Environmental management procedures.

Minimum level(s) of standards possibly required:

Further to the description of the selection criteria outlined above, full guidance and the minimum level of standards required are outlined in the “Asbestos Related Works and Services 24-18 — Technical and Professional Ability” attachment, which can be found in the “Information and Instructions” folder of the Buyer Attachments area, within ITT28268 of project 12811, the tender for Asbestos related works and services.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

For full details of the conditions relevant to the proposed Framework Contract and contracts to be called off thereunder (to the extent known or settled at this stage), please see the procurement documents (details how to access these are set out in section “I.3, Communication” of this Contract Notice).

Scotland Excel will require the members of any tendering group of entities (including, but not limited to consortium members, members of a group of economic operators and/or sub-contractors) to be jointly and severally liable for the performance of the contract (no matter the legal form taken by those entities in order to enter into the contract).

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 30
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

An electronic auction will be used
Additional information about electronic auction:

Electronic auctions may be used if Councils opt to do so as part of a mini-competition call-off in which event information to Regulation 36 (Electronic Auctions) of the Public Contracts (Scotland) Regulations 2015 will be provided by Councils in the procurement documents.

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 246-562623

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/03/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 29/08/2019

IV.2.7)Conditions for opening of tenders

Date: 21/03/2019
Local time: 12:00
Place:

Scotland Excel, Renfrewshire House, Cotton Street, PA1 1AR Paisley.

Information about authorised persons and opening procedure:

Scotland Excel officers and members.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Scotland Excel is a central purchasing body and is procuring this framework on behalf of the following contracting authorities (and successor bodies):

(a) the 32 local authorities in Scotland as listed at http://www.scotland-excel.org.uk/home/aboutus/ourmembers.aspx

(b) Scotland Excel associate members as listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx

(c) any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working)(Scotland) Act 2014;

(d) any Scottish Registered Social Landlords listed on the public register of the Scottish Housing Regulator:

http://directory.scottishhousingregulator.gov.uk/Documents/Landlord%20Register.pdf as at the date of publication of this notice;

(e) Tayside Contracts;

(f) Advanced Procurement for Universities and Colleges (APUC Ltd) and their member organisations across the higher and further education sector in Scotland and their associated and affiliated bodies;

(g) Scottish Prison Service (SPS).

The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel.

Information about a framework agreement or a dynamic purchasing system: tenderers are advised that the envisaged maximum number of participants that might be appointed to the proposed framework agreement set out in section IV.1.3) of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less bidders than the envisaged maximum number to the proposed framework agreement.

Information about electronic workflows: tenderers are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each Scotland Excel Council or Associate Member which will be settled by them during the procedure for the call-off of a contract under this proposed framework agreement.

Subcontractors on whose capacity the tenderer does not rely:

Scotland Excel will request the following information in the European Single Procurement Document (Scotland): whether the tenderer intends to subcontract any share of the contract to a third party; list of the proposed subcontracts as far as it is known at that stage; and what proportion/percentage of the contract does the tenderer intend to subcontract. Please note that these subcontractors on whose capacity the bidder does not rely will be subject to the rules regarding Exclusion as set at in II.2.14).

In line with clause 72 of the Public Contracts (Scotland) Regulations 2015, Contract and framework agreements may be modified without a new procurement procedure in accordance with this Part in some cases. Further details of the cases this is permitted is in the “24-18 Regulation 72” document in “Information and Instructions” folder.

Information about the tender information session:

A tenderer information session will be held on 28.2.2019 at 10:30 am at Scotland Excel Offices located within Renfrewshire House, Cotton Street, PA1 1AR Paisley. This briefing will provide guidance to potential bidders on how to complete a tender on the electronic tendering system, Public Contracts Scotland — Tenders. Scotland Excel will not enter discussions on the tender questions. Please contact construction@scotland-excel.org.uk for further details and to reserve a space. Please note that places are limited to a maximum of 2 per organisation. The briefing should last approx. 60 minutes. slides and minutes from the briefing will be made available within pcst following the session.

Variant offers will be considered at Scotland Excel’s discretion where the offer complies with the conditions for participation referred to herein at III.1).

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 12811. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community benefits will be assessed under the technical section. Full guidance on the scoring of community benefits is contained in the “Evaluation Methodology” folder which can be found in the “Buyer Attachments” area of ITT 28268, Asbestos related Works and Services 2418.

(SC Ref: 572262)

VI.4)Procedures for review

VI.4.1)Review body

Please refer to VI.4.3 below
not applicable
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

An economic operator that’s suffers, or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

19/02/2019

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