Scotland Excel Tender for Security Services and Cash Collection

Scotland Excel Tender for Security Services and Cash Collection

This Framework will provide councils and other participating bodies with a mechanism to procure a range of security services.

United Kingdom-Paisley: Security services

2019/S 084-200684

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scotland Excel
Renfrewshire House, Cotton Street
Paisley
PA1 1AR
United Kingdom
Telephone: +44 3003001200
E-mail: construction@scotland-excel.org.uk
Fax: +44 1416187423
NUTS code: UKM83

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Security Services and Cash Collection 0719

Reference number: 0719

II.1.2)Main CPV code

79710000

II.1.3)Type of contract

Services

II.1.4)Short description:

This framework will provide councils and other participating bodies with a mechanism to procure a range of security services including guarding, stewarding, marshalling, key holding, mobile patrols and cash collection.

II.1.5)Estimated total value

Value excluding VAT: 50 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Guarding and Key Holding

Lot No: 1

II.2.2)Additional CPV code(s)

79710000
79713000
79715000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.

II.2.4)Description of the procurement:

This lot will provide councils and other participating bodies with a mechanism to procure guarding, mobile patrol and key holding services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 50
Cost criterion – Name: Commercial / Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The framework anticipated to be established at the conclusion of this exercise will be for a period of up to 48 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the invitation to participate contained on the PCS-Tender project relevant to this procurement and the other procurement documents for further information.

II.2)Description

II.2.1)Title:

Event Stewarding and Taxi Marshalling

Lot No: 2

II.2.2)Additional CPV code(s)

79710000
79713000
79715000
79952000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.

II.2.4)Description of the procurement:

This lot will provide councils and other participating bodies with a mechanism to procure event stewarding and taxi marshalling services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 50
Cost criterion – Name: Commercial / Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The framework anticipated to be established at the conclusion of this exercise will be for a period of up to 48 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the invitation to participate contained on the PCS-Tender project relevant to this procurement and the other procurement documents for further information.

II.2)Description

II.2.1)Title:

Guarding, Key Holding, Event Stewarding and Taxi Marshalling

Lot No: 3

II.2.2)Additional CPV code(s)

79710000
79713000
79715000
79952000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.

II.2.4)Description of the procurement:

This lot will provide councils and other participating bodies with a mechanism to procure a combination of guarding, key holding, event stewarding and taxi marshalling services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 50
Cost criterion – Name: Commercial / Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The framework anticipated to be established at the conclusion of this exercise will be for a period of up to 48 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the invitation to participate contained on the PCS-Tender project relevant to this procurement and the other procurement documents for further information.

II.2)Description

II.2.1)Title:

Cash Collection

Lot No: 4

II.2.2)Additional CPV code(s)

79710000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.

II.2.4)Description of the procurement:

This lot will provide councils and other participating bodies with a mechanism to procure cash collection services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 50
Cost criterion – Name: Commercial / Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The framework anticipated to be established at the conclusion of this exercise will be for a period of up to 48 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Participate contained on the PCS-Tender project relevant to this procurement and the other procurement documents for further information.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

In accordance with Regulation 59 (12), as this proposed Framework Agreement is divided into lots, these technical and professional ability selection criteria applies to all lots.

— ESPD (Scotland) Questions 4A.1 Trade Registers.

All economic operators must hold and maintain the relevant accreditation’s as listed below:

— ESPD (Scotland) Questions 4A.2 Approved Contractor Status,

— ESPD (Scotland) Questions 4A.2 Security Industry Authority (SIA) Licensing.

Candidates must self-declare as part of the ESPD (Scotland), as contained in the qualification envelope that they will have the requested SIA licence cover as detailed in the procurement documents, the ESPD and Contract Notice, or commit to obtain them prior to the commencement of the contract. Candidates will be required to provide evidence of this in the form of licence reference numbers for subsequent verification by Scotland Excel and such other bodies as may be deemed necessary.

Candidates must self-declare as part of the ESPD (Scotland), as contained in the qualification envelope that they will have the requested Approved Contractor Status as detailed in the procurement documents, the ESPD and the Contract Notice, or commit to obtain prior to the commencement of the contract.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into lots, these economic and financial standing selection criteria applies to all lots.

Minimum level(s) of standards possibly required:

— ESPD (Scotland) Questions 4B.5.1, 4B.5.2, 4B.5.3 — insurance requirements.

It is a requirement of this framework that candidates hold, or can commit to obtain prior to the start date of the framework, the types and levels of insurance indicated below:

— employers’ liability insurance 5 000 000 GBP in respect of each claim, without limit to the number of claims,

— public/products liability insurance 10 000 000 GBP in respect of each claim, without limit to the number of claims (but in the aggregate for products),

— Statutory Third Party Liability insurance in accord with the provisions of the current Road Traffic Act 1988 (as amended) to a minimum indemnity level of 5 000 000 GBP in respect of each claim, without limit to the number of claims, but unlimited in respect of personal injury.

Candidates must note that where a call off under the framework incorporates services requiring the design of security services or requires advice on the establishment of the service the Council may require professional indemnity insurance for the relevant call-off. This will not form part of the selection criteria for access to the framework, but where applicable, will be requested at the point of call off. Where a call-off incorporates a requirement for professional indemnity insurance this will be conducted using the mini-competition award procedures to allow the commercial rates submitted for that call off to reflect additional costs for obtaining and maintaining this insurance.

Candidates must note that this level of insurance is required to be awarded onto the framework, however the level will be assessed with each individual Council for each call-off and they may determine a different level is required.

For candidates who will sub contract parts of the business, the bidder will provide a letter signed by a person of appropriate authority confirming that the candidate has ongoing arrangements in place to ensure that subcontractors are appropriately insured.

— ESPD (Scotland) Questions 4B.6 and 4B 6.1 — Other Economic or Financial Requirements.

The candidate is required to confirm that a search of the Candidate against “Equifax Protect” will not return a “Warning” or “Caution” code or any neutral code, unless the candidate can provide any other documentation which Scotland Excel considers appropriate to prove to Scotland Excel (acting within its permitted discretion under the applicable public procurement rules) that the candidate does/would not present an unmanageable risk should it be appointed on to the proposed Framework Agreement.

Candidates who do return a “Warning” or “Caution” code, or who cannot provide any alternative acceptable additional explanation or supporting information will be assessed as a fail and will be excluded from the competition. It is at the sole discretion of Scotland Excel as to whether to accept any explanation or supporting information as a suitable alternative.

Candidates relying on the financial standing of a parent company who are unable to commit to obtaining a parent company guarantee will be assessed as a fail and will be excluded from the competition.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

In accordance with Regulation 59 (12), as this proposed framework agreement is divided into lots, these technical and professional ability selection criteria applies to all lots.

— ESPD (Scotland) Part 4C: technical questionnaire,

— ESPD (Scotland) 4C1.2 examples,

— ESPD (Scotland) 4C.10 subcontracting,

— ESPD (Scotland) Questions 4D.1, 4D 1.1 and 4D 1.2 Quality Management Procedures, Health and Safety Procedures and Health and Safety Breach,

— ESPD (Scotland) questions 4D.2, 4D 2.1 and 4D 2.2 Environmental Management Standards,

— declaration of non-involvement in serious and organised crime,

— human trafficking declaration.

Minimum level(s) of standards possibly required:

Further to the identified selection criteria outlined above (III 1.1, III 1.2 and III 1.3), candidates are instructed to review the “0719 — ITP Information and Instructions for Candidates” document, which can be found in the “Information and Instructions” folder in the Buyer Attachment area, within PQQ 4173 of project 12745. This contains full guidance, the minimum standards required and outlines the scoring methodology to reduce the number of otherwise qualified candidates.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

For details of the conditions relevant to the proposed Framework Agreement and contracts to be called-off thereunder (to the extent known or settled at this stage), please see the “0719 — ITP Information and Instructions for Candidates” in the Information and Instructions folder of the buyer attachments area of PQQ 4173 of project 12745. The full framework scope and detailed conditions of contract will be provided to Candidates selected to progress to the award stage of the procurement process. This document also contains guidance in relation to any tender to be submitted by a consortium or group of bidders.

Scotland Excel will require the members of any tendering group of entities (including but not limited to consortium members, members of a group of economic operators and/or sub-contractors) to be jointly and severally liable for the performance of the contract (no matter the legal form taken by those entities in order to enter into the contract).

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 30
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

An electronic auction will be used
Additional information about electronic auction:

Electronic auctions may be used if councils opt to do so as part of a call-off in which event, information in relation to Regulation 36 (Electronic Auctions) of the Public Contract (Scotland) Regulations 2015 will be provided by Councils in the procurement documents.

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 030-065222

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/05/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 25/06/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 03/02/2020
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Scotland Excel is a central purchasing body and is procuring this framework on behalf of the following contracting authorities (and successor bodies):

A) the 32 local authorities in Scotland:

http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Our_members.aspx

B) Scotland Excel associate members:

http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx

C) any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014;

D) Any Scottish Registered Social Landlords listed on the public register of the Scottish Housing Regulator:

http://directory.scottishhousingregulator.gov.uk/Documents/Landlord%20Register.pdf

E) Tayside Contracts:

F) Advanced Procurement for Universities and Colleges (APUC Ltd) and their member organisations across the higher and further education sector in Scotland and their associated and affiliated bodies;

G) Scottish Prison Service (SPS);

H) Scottish National Health Service Authorities and Trusts;

I) Scottish Qualifications Authority (SQA);

J) National Museum of Scotland;

K) Crown Office and Procurator Fiscal Service (COPFS).

The above is subject to each contracting authority entering into and maintaining a relevant membership agreement with Scotland Excel.

Candidates are advised that the envisaged maximum number of participants that might be appointed to the proposed Framework Agreement set out in Section IV.1.3) of this Contract Notice is indicative. Scotland Excel reserves the right to appoint more or less tenderers to the proposed Framework Agreement.

V1.2) Information about electronic workflows.

Bidders are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each Scotland Excel Local Authority Member or Associate Member which will be settled by them during the procedure for the call off of a contract under this proposed Framework Agreement.

Subcontractors on whose capacity the tenderer does not rely:

Scotland Excel will request the following information in the European Single Procurement Document (Scotland): whether the tenderer intends to subcontract any share of the contract to a third party; list of the proposed subcontracts as far as it is known at that stage; and what proportion/percentage of the contract does the tenderer intend to subcontract. Please note that the subcontractors on whose capacity the bidder does not rely will be subject to the rules regarding Exclusion as set at in II.2.14).

In accordance with Regulation 72 of the Public Contracts (Scotland) Regulations 2015, the contract may be modified without a new procurement procedure in certain circumstances. For further information see “0719 Regulation 72” document in the “Information and Instructions” folder. Should candidates be shortlisted to submit a tender, further details will be provided in the relevant procurement documents.

Variant offers will be considered at Scotland Excel’s discretion where the offer complies with the conditions for participation referred to herein at III.1).

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 4173. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community benefits will be assessed under the technical section of the invitation to tender. Full guidance on the scoring of community benefits will be contained in the invitation to tender issued to candidates progressing to the award stage of the procurement process.

(SC Ref: 569802)

VI.4)Procedures for review

VI.4.1)Review body

Please see guidance at VI.4.3 below.
Not applicable
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

25/04/2019

Enjoyed this post? Share it!