Scottish Canals – Contractor Works Contract

Scottish Canals – Contractor Works Contract

Scottish Canals is looking to create a Framework Agreement with a number of appointed contractors to cover a range of Civil Engineering works for the entire Scottish Canals network.

United Kingdom-Glasgow: Works for complete or part construction and civil engineering work

2015/S 166-302427

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Canals
Canal House, 1 Applecross Street
Contact point(s): Procurement
For the attention of: Steven Menzies
G4 9SP Glasgow
UNITED KINGDOM
Telephone: +44 1413547500
E-mail: steven.menzies@scottishcanals.co.uk

Internet address(es):

General address of the contracting authority: www.scottishcanals.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13122

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services
Environment
Recreation, culture and religion

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Scottish Canals – Contractor Works Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Scotland Wide.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12

Duration of the framework agreement

Duration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: Scottish Canals are list as an organisation covered by The Utilities Contracts (Scotland) Regulations 2012. The initial period of this Framework Agreement will be 2 years with optional extensions as required to ensure the infrastructure of the canal network is maintained.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 25 000 000 and 35 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Scottish Canals is looking to create a Framework Agreement with a number of appointed contractors to cover a range of Civil Engineering works for the entire Scottish Canals network.
The framework will be designed to allow both the use of direct award call-off and mini-competition as determined by the specific project requirements.
The type of areas covered by the works involved may include bridges, culverts, retaining walls, reservoirs, towpaths, buildings, embankments, and cuttings. This list is not exhaustive and does not identify any potential split of the works involved. Call-offs and mini-competitions may include a number of works from different disciplines and will be dependent on the specific needs of each individual project requirement.
The estimated total value of the Framework Agreement over the entire contract period is made up of historical spend, planned projects and the aspirational ambitions of Scottish Canals. Some of the works that are included in the value of this Framework are dependent on securing the necessary funding. As such there is no guarantee that the overall value of the Framework Agreement will reach this level or if the work will be equally split across the length of the contract, a particular type of work, or any specific geographic area.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=410112

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

45200000, 50514200, 45113000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated total value of the Framework Agreement over the entire contract period is made up of historical spend, planned projects and the aspirational ambitions of Scottish Canals. Some of the works that are included in the value of this Framework are dependent on securing the necessary funding. As such there is no guarantee that the overall value of the Framework Agreement will reach this level or if the work will be equally split across the length of the contract, a particular type of work, or any specific geographic area.
Estimated value excluding VAT:
Range: between 25 000 000 and 35 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Framework Agreement will be for an initial 24 month period with an option to extend for a maximum period of an additional 36 months as required.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 36

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Medium to High Value / Risk Works in All Locations

1)Short description

Medium value works are likely to fall in the range of GBP 50 000 — GBP 300 000, while high value works will be around GBP 250 000 — GBP 1 000 000. The risk element of a project may also determine lower value works in some circumstances.
The geography of this lot will cover all Scottish Canals locations.

2)Common procurement vocabulary (CPV)

45200000, 50514200, 45113000

3)Quantity or scope

The quantity of work within this lot will be determined by a combination of scheduled and reactive works based on ongoing capital spend and 1 off sources of funding.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Low Value / Risk Works in the Lowlands

1)Short description

This area covers the Forth and Clyde, Helix, Union and Monklands Canal Network.

2)Common procurement vocabulary (CPV)

45200000, 50514200, 45113000

3)Quantity or scope

Account will also be taken of the value or risk of a particular project. As a general guide, it is estimated that low value works will cover up to a value of GBP 70 000 and will consist of a combination of ongoing capital works, reactive maintenance and one off projects as required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Low Value / Risk Works in the Highlands

1)Short description

This areas covers the Caledonian Canal from Inverness to Fort William.

2)Common procurement vocabulary (CPV)

45200000, 50514200, 45113000

3)Quantity or scope

Account will also be taken of the value or risk of a particular project. As a general guide, it is estimated that low value works will cover up to a value of GBP 70 000 and will consist of a combination of ongoing capital works, reactive maintenance and 1 off projects as required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Low Value / Risk Works in the Crinan

1)Short description

This area covers the Crinan Canal in Argyll.

2)Common procurement vocabulary (CPV)

45200000, 50514200, 45113000

3)Quantity or scope

Account will also be taken of the value or risk of a particular project. As a general guide, it is estimated that low value works will cover up to a value of GBP 70,000 and will consist of a combination of ongoing capital works, reactive maintenance and one off projects as required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of deposits and guarantees that may be required are contained within the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of financing and payment are contained in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this Framework Agreement, the contractor and its supply chain will be required to actively participate in the achievement of social objectives relating to participation in skills development, employment and training programmes and other added value contributions by the contractor and its supply chain in order to support community programmes promoted by Scottish Canals. Accordingly the contract performance conditions may relate in particular to secondary considerations.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(3) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(4) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(5) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(6) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
Full details of the required information on Technical Capacity is given in the PQQ documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 21
Objective criteria for choosing the limited number of candidates: A maximum of 6 operators will be taken through to tender for Lot 1 while a maximum of 5 operators will be taken through to tender for Lots 2-4.
There is no restriction on a single operator being taken to tender on more than one lot which may reduce the total number of different operators taken through to the tender stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

P15-0002

IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2015/S 154-283377 of 20.3.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

25.9.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.11.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:410112)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
relating to participation in skills development, employment and training programmes and other added value contributions by the contractor and its supply chain in order to support community programmes promoted by Scottish Canals. Accordingly the contract performance conditions may relate in particular to these areas.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Scottish Canals will incorporate a minimum 10 calendar day standstill period before entering into the contract at the point information on the award of the contract is communicated to tenderers. Any appeal should be directed to the contact details set out in VI.4.3) below. If an appeal regarding the award of a contract has not been successfully resolved, the regulations provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the Sheriff Court or the Court of Session in Scotland. Where a contract has not been entered into the Court may order the setting aside of the contract award decision or order the Authority to amend any documents and may award damages. If the contract has already been entered into when the appeal is lodged, the Court may only award damages unless satisfied that one of the prescribed grounds for ineffectiveness applies. Any action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.8.2015

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