Scottish Enterprise Property Asset Management Contract 2015-2019

Scottish Enterprise Property Asset Management Contract 2015-2019

It is anticipated that the successful supplier will: Be an organisation regulated by the Royal Institution of Chartered Surveyors. Have a proven track record in the Scottish Property Market. Have the ability to deploy staff across SE sites at short notice.

United Kingdom-Glasgow: Property management services of real estate on a fee or contract basis

2014/S 240-422426

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Enterprise
Atrium Court, 50 Waterloo Street
Contact point(s): Procurement
For the attention of: Adam Cunningham
G2 6HQ Glasgow
UNITED KINGDOM
Telephone: +44 1592623077
E-mail: adam.cunningham@scotent.co.uk

Internet address(es):

General address of the contracting authority: http://www.scottish-enterprise.com/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00398

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local agency/office

I.3)Main activity

Economic and financial affairs

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Scottish Enterprise (SE) Property Asset Management Contract (2015-19) (P15-0059).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Scotland.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Scottish Enterprise (SE) are Scotland’s main economic, enterprise, innovation and investment agency and our ultimate goal is to stimulate sustainable growth of Scotland’s economy. SE maintains an Investment portfolio of sites and premises to:
Meet the business infrastructure requirements of existing and new businesses. Support the development of priority industries. Provide for inward investment. Generate income and capital receipts to fund organisational operations.
The SE portfolio had an asset value of GBP145M at last valuation date (31.3.2014) and has a current annual rent roll of 7.23 m GBP. The portfolio has assets in locations across the SE operating area (a map of the SE operating area is attached).
Since pre-2000 Scottish Enterprise (SE) has outsourced the management of its Investment Portfolio of sites and premises. This has allowed for the efficient application of the wide range of skills required to effectively manage the portfolio.
The current contract for service provision expires on 30.6.2015 and this invitation to tender is for the provision of a Property Asset Management Service for 3 years from 1.7.2015 to 30.6.2018, with the option to extend for a further year (at SE’s sole discretion).
It is anticipated that the successful supplier will:
Be an organisation regulated by the Royal Institution of Chartered Surveyors. Have a proven track record in the Scottish Property Market. Have the ability to deploy staff across SE sites at short notice.
Suppliers will be required to provide a range of Core Services which are:
Landlord and Tenant Management Services, including Facilities Management services. Landscape Management. Financial Management including rent collection. Rent Reviews. Lease Renewals. Building Surveying.
Suppliers may also be required to provide the following additional services which SE may draw-down as required. The draw-down services are:
Valuation and General Professional Services including Reinstatement Valuations. Acquisitions and Asset disposals. Tenant Attraction, Marketing and Letting. Strategic Consulting, including town planning matters.
SE reserves the right to source any draw-down services at its discretion either through this contract, competitively or through other existing framework agreements.
Both the Core and Draw-Down services may be required during the course of the contract for premises occupied by SE for operational purposes, in addition to the Investment Portfolio.
SE considers that TUPE will apply to this contract and further details will be provided to suppliers/consortia who are invited to tender for this contract.
Between 5 and 7 suppliers/consortia will be invited to tender stage following the evaluation of PQQ submissions.
SE anticipates the value range of this contract over the four year period to be between 1.50 m GBP — 2.5 m GBP (excl VAT).
Under any contract resulting from this procurement process, the appointed supplier will be requested to support SE’s economic and social regeneration objectives. Accordingly, contract performance conditions may relate in particular to social, community and environmental considerations.
Dates and other information contained in this Pre-Qualification Questionnaire are communicated as being indicative only and may be subject to change. SE will not be liable for any costs incurred by those expressing an interest in or tendering for any future contract.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code project_3295 under s Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the it will move to your My s area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

70330000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Please see PQQ for further details.
Estimated value excluding VAT:
Range: between 1 500 000 and 2 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: At the end of year 3, Scottish Enterprise may extend the contract for a further 1 year.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Terms and conditions for financing and payment will be contained in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Details included within the PQQ.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Be an organisation regulated by the Royal Institution of Chartered Surveyors.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details will be included in the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details will be included in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details will be included in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: Scottish Enterprise intend to invite between 5 and 7 suppliers to participate at tender stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

P15-0059

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 208-368653 of 29.10.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

20.1.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.2.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Approximately 36-48 months.
VI.2)Information about European Union funds

VI.3)Additional information

Dates and other information contained in this notice are communicated as being indicative only and may be subject to change.
The contracting authority does not bind itself to accept the lowest or any offer.
The contracting authority reserves the right to accept part of one or more offers.
The contracting authority will not be liable for any costs incurred by those expressing an interest in or tendering for this contract.
Compliance with all relevant legislation is required during the tendering process and the terms of any resulting contract.
Bidders may be required to attend for interview.
Any contract awarded will be subject to the law of Scotland.
The contracting authority reserves the right to source the services through existing framework agreements.
The contracting authority reserves the right to assign all or part of any contracts resulting from this process.
(SC Ref:329569).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Scottish Government
Scottish Procurement, Europa House, 450 Argyle Street
G2 8LU Glasgow
UNITED KINGDOM
E-mail: spoeprocurement@scotland.gsi.gov.uk
Telephone: +44 1412425466
Internet address: http://www.scotland.gov.uk/Topics/Government/Procurement/Selling/supplier-enquiries

Body responsible for mediation procedures

Scottish Government
Scottish Procurement, Europa House, 450 Argyle Street
G2 8LU Glasgow
UNITED KINGDOM
E-mail: spoeprocurement@scotland.gsi.gov.uk
Telephone: +44 1412425466
Internet address: http://www.scotland.gov.uk/Topics/Government/Procurement/Selling/supplier-enquiries

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 2012/88) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Scottish Government
Scottish Procurement, Europa House, 450 Argyle Street
G2 8LU Glasgow
UNITED KINGDOM
E-mail: spoeprocurement@scotland.gsi.gov.uk
Telephone: +44 1412425466
Internet address: http://www.scotland.gov.uk/Topics/Government/Procurement/Selling/supplier-enquiries

VI.5)Date of dispatch of this notice:

8.12.2014

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