Scottish Enterprise Property Asset Management Contract 2015-2019
It is anticipated that the successful supplier will: Be an organisation regulated by the Royal Institution of Chartered Surveyors. Have a proven track record in the Scottish Property Market. Have the ability to deploy staff across SE sites at short notice.
United Kingdom-Glasgow: Property management services of real estate on a fee or contract basis
2014/S 240-422426
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Scottish Enterprise
Atrium Court, 50 Waterloo Street
Contact point(s): Procurement
For the attention of: Adam Cunningham
G2 6HQ Glasgow
UNITED KINGDOM
Telephone: +44 1592623077
E-mail: adam.cunningham@scotent.co.uk
Internet address(es):
General address of the contracting authority: http://www.scottish-enterprise.com/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00398
Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Scotland.
NUTS code UKM
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
Meet the business infrastructure requirements of existing and new businesses. Support the development of priority industries. Provide for inward investment. Generate income and capital receipts to fund organisational operations.
The SE portfolio had an asset value of GBP145M at last valuation date (31.3.2014) and has a current annual rent roll of 7.23 m GBP. The portfolio has assets in locations across the SE operating area (a map of the SE operating area is attached).
Since pre-2000 Scottish Enterprise (SE) has outsourced the management of its Investment Portfolio of sites and premises. This has allowed for the efficient application of the wide range of skills required to effectively manage the portfolio.
The current contract for service provision expires on 30.6.2015 and this invitation to tender is for the provision of a Property Asset Management Service for 3 years from 1.7.2015 to 30.6.2018, with the option to extend for a further year (at SE’s sole discretion).
It is anticipated that the successful supplier will:
Be an organisation regulated by the Royal Institution of Chartered Surveyors. Have a proven track record in the Scottish Property Market. Have the ability to deploy staff across SE sites at short notice.
Suppliers will be required to provide a range of Core Services which are:
Landlord and Tenant Management Services, including Facilities Management services. Landscape Management. Financial Management including rent collection. Rent Reviews. Lease Renewals. Building Surveying.
Suppliers may also be required to provide the following additional services which SE may draw-down as required. The draw-down services are:
Valuation and General Professional Services including Reinstatement Valuations. Acquisitions and Asset disposals. Tenant Attraction, Marketing and Letting. Strategic Consulting, including town planning matters.
SE reserves the right to source any draw-down services at its discretion either through this contract, competitively or through other existing framework agreements.
Both the Core and Draw-Down services may be required during the course of the contract for premises occupied by SE for operational purposes, in addition to the Investment Portfolio.
SE considers that TUPE will apply to this contract and further details will be provided to suppliers/consortia who are invited to tender for this contract.
Between 5 and 7 suppliers/consortia will be invited to tender stage following the evaluation of PQQ submissions.
SE anticipates the value range of this contract over the four year period to be between 1.50 m GBP — 2.5 m GBP (excl VAT).
Under any contract resulting from this procurement process, the appointed supplier will be requested to support SE’s economic and social regeneration objectives. Accordingly, contract performance conditions may relate in particular to social, community and environmental considerations.
Dates and other information contained in this Pre-Qualification Questionnaire are communicated as being indicative only and may be subject to change. SE will not be liable for any costs incurred by those expressing an interest in or tendering for any future contract.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code project_3295 under s Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the it will move to your My s area.
For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf
If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.
II.1.6)Common procurement vocabulary (CPV)
70330000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 1 500 000 and 2 500 000 GBP
II.2.2)Information about options
Description of these options: At the end of year 3, Scottish Enterprise may extend the contract for a further 1 year.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: Be an organisation regulated by the Royal Institution of Chartered Surveyors.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
Details will be included in the PQQ.
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Scottish Enterprise intend to invite between 5 and 7 suppliers to participate at tender stage.
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2014/S 208-368653 of 29.10.2014
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
Estimated timing for further notices to be published: Approximately 36-48 months.
VI.3)Additional information
The contracting authority does not bind itself to accept the lowest or any offer.
The contracting authority reserves the right to accept part of one or more offers.
The contracting authority will not be liable for any costs incurred by those expressing an interest in or tendering for this contract.
Compliance with all relevant legislation is required during the tendering process and the terms of any resulting contract.
Bidders may be required to attend for interview.
Any contract awarded will be subject to the law of Scotland.
The contracting authority reserves the right to source the services through existing framework agreements.
The contracting authority reserves the right to assign all or part of any contracts resulting from this process.
(SC Ref:329569).
VI.4.1)Body responsible for appeal procedures
Scottish Government
Scottish Procurement, Europa House, 450 Argyle Street
G2 8LU Glasgow
UNITED KINGDOM
E-mail: spoeprocurement@scotland.gsi.gov.uk
Telephone: +44 1412425466
Internet address: http://www.scotland.gov.uk/Topics/Government/Procurement/Selling/supplier-enquiries
Body responsible for mediation procedures
Scottish Government
Scottish Procurement, Europa House, 450 Argyle Street
G2 8LU Glasgow
UNITED KINGDOM
E-mail: spoeprocurement@scotland.gsi.gov.uk
Telephone: +44 1412425466
Internet address: http://www.scotland.gov.uk/Topics/Government/Procurement/Selling/supplier-enquiries
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
Scottish Government
Scottish Procurement, Europa House, 450 Argyle Street
G2 8LU Glasgow
UNITED KINGDOM
E-mail: spoeprocurement@scotland.gsi.gov.uk
Telephone: +44 1412425466
Internet address: http://www.scotland.gov.uk/Topics/Government/Procurement/Selling/supplier-enquiries
VI.5)Date of dispatch of this notice: