Scottish Enterprise Property Ratings Consultancy Services

Scottish Enterprise Property Ratings Consultancy Services

The supplier will be required to undertake an ongoing review of rates liabilities across SE’s investment portfolio and occupational properties in order to minimise cost.

Scottish Enterprise Property Ratings Consultancy Services (2016-19) (P16-0145)

CONTRACT NOTICE – NATIONAL
SERVICES

1 Authority Details

1.1

Authority Name and Address


Scottish Enterprise

Procurement, Atrium Court, 50 Waterloo Street,

Glasgow

G2 6HQ

UK

Adam Cunningham

+44 8456078787

adam.cunningham@scotent.co.uk
http://www.scottish-enterprise.com/
www.publiccontractsscotland.gov.uk
www.publiccontractsscotland.gov.uk

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Scottish Enterprise Property Ratings Consultancy Services (2016-19) (P16-0145)

2.2

Description of the goods or services required

Suppliers must register interest in this contract opportunity through the Public Contracts Scotland (PCS) procurement portal – www.publiccontractsscotland.gov.uk. The Invitation to Tender (ITT) documentation is available for download from there.

Suppliers should submit their tenders through the secure postbox on Public Contracts Scotland no later than the stated deadline. The postbox facility will not accept any submissions after the deadline and it is the responsibility of suppliers to ensure submissions are received before the deadline.

The supplier will be required to undertake an ongoing review of rates liabilities across SE’s investment portfolio and occupational properties in order to minimise cost. Key requirements of this commission are to:

Minimise SE’s own occupational costs by: i.Advising on rating liabilities of alternative occupational properties; ii.Providing cost reduction strategies aligned to existing tenanted property; iii.Liaising with landlords regarding 2017 revaluation appeals.

Provide proactive ongoing management of portfolio to ensure lowest rates liability including but not limited to: i.Checking rates notices for accuracy of fact and calculation; ii. Providing forecasts for budgeting purposes including apportionments for lettings and estimates for new buildings or developments.

Lodge and pursue appeals as appropriate. Advise on any possible mitigation measures pursuant to proposed changes to Empty Property Relief: Maximise any rates relief possible on unoccupied / vacant space; Monitor and advise on other changes in legislation and practice that may impact on rates liability; Liaise with SE’s water supplier, Business Stream, to ensure accuracy of all information relating to Water Rates. In terms of the 2017 Rating Revaluation: i. Give advice on the revaluation process; ii. Conduct a desktop exercise to produce a report to SE detailing new Rateable Values and the corresponding Rates Payable figures applicable for each property (regardless of whether SE is the rates payer or not); iii. Negotiate with tenants / agents regarding joint appeals of tenanted properties; iv. Conduct detailed research and form an opinion on the potential for successful appeal of each of these values; v. Lodge and pursue appeals with the Assessor within the required timescales as agreed with client.

The full scope of requirements/brief is included within the ITT.

Due to the value and assessed risk associated with this commission, suppliers will be required to demonstrate a minimum average turnover of GBP70,000.00 over the last two years for which accounts/financial statements are available. Further information is provided within the ITT document.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=420286.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

151110 Construction Consultancy – General
159999 other Consultancy
199999 other Facilities and Management Services

130 Aberdeen & North-East
140 Tayside, Central & Fife
150 Glasgow & Strathclyde
160 Edinburgh & Lothians
170 Scotland South

2.4

Total quantity or scope of tender

See ITT

3 Conditions for Participation

3.1

Minimum standards and qualification required

See ITT

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

P16-0145

4.3

Time Limits

a) Time-limit for obtaining documentation

b) Time-limit for receipt of completed tenders
22-02-2016  Time  12:00

c) Estimated award date 14-03-2016

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

Dates and other information contained in this notice are communicated as being indicative only and may be subject to change. The contracting authority does not bind itself to accept the lowest or any offer. The contracting authority reserves the right to accept part of one or more offers. The contracting authority will not be liable for any costs incurred by those expressing an interest in or tendering for this contract. Compliance with all relevant legislation is required during the tendering process and the terms of any resulting contract. Bidders may be required to attend for interview. Any contract awarded will be subject to the law of Scotland. The contracting authority reserves the right to source the services through existing framework agreements. The contracting authority reserves the right to assign all or part of any contracts resulting from the process.

Under any resulting contract, the appointed contractor will be requested to support the contracting authority’s economic and social regeneration objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations.

(SC Ref:420286)

5.2

Additional Documentation

ITT (P16-0145) FINAL
Appendix A – Occupational Premises and Tenancy Schedule
Pricing Schedule (P16-0145) FINAL
Appendix 7.1 – Community Benefits

5.3

Publication date of this notice

28-01-2016

Express an interest online

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