Scottish Government Purchase-to-Pay Service Support Contract

Scottish Government Purchase-to-Pay Service Support Contract

Scottish ministers are seeking to establish a Purchase-to-Pay service support contract. 

United Kingdom-Glasgow: IT services: consulting, software development, Internet and support

2018/S 006-009345

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Government
Atlantic Quay
United Kingdom
Contact person: Dawn Swan
Telephone: +44 1412425595
NUTS code: UKM

I.2)Joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Purchase-to-Pay (P2P) Service Support

Reference number: SP-17-027

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Scottish ministers are seeking to establish a Purchase-to-Pay (P2P) service support contract. The contract will provide service and contract management support activities including data centre infrastructure and hosting, service desk support, deployment of PECOS.

Software and management of PECOS integration/reporting solutions and Datamarts.

II.1.5)Estimated total value

Value excluding VAT: 28 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM
NUTS code: UKM73
Main site or place of performance:


II.2.4)Description of the procurement:

Scottish ministers are seeking to establish a Purchase-to-Pay (P2P) service support contract.

The P2P service support contract will include but not be limited to the following key components and services:

1) A primary data centre and a disaster recovery centre (including support and maintenance of all applications, data, software and hardware; all system administration & operating systems; all databases; and contingency, continuity and backup recovery). The primary data centre is to be located within the Scottish Government’s data centre at Saughton House, Edinburgh;

2) Service desk.

3) Deployment of all PECOS P2P software releases (including major and minor upgrades);

4) PECOS integration and reporting solutions;

5) PECOS DataMarts.

Scottish Government currently operates the P2P service through a licence agreement which provides perpetual rights to Elcom PECOS software. To enable delivery of the P2P support services required under this procurement, tenderers will be responsible for identifying and obtaining the relevant and necessary application licences.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 28 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract may be extended beyond the original contract duration of 60 months by up to a further 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

This section refers to section B of Part IV of the ESPD (Scotland) and questions 4B.4 and 4B.5.1 to 4B.5.3:

Statement for 4B4:

Bidders must demonstrate a current ratio of greater than 0.8.

Current ratio will be calculated as follows: net current assets divided by net current liabilities.

There must be no qualification or contraindication from any evidence provided in support of the bidders economic and financial standing.

In the event that the bidder does not meet the financial criteria for consideration but has a parent company that does, the tenderer may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee. Where the bidder does not have a Parent Company some other form of assurance such as a performance bond may be acceptable.

Statement for 4B.5.1 to 4B.5.3:

It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 5 million GBP.

Public Liability Insurance = 5 million GBP.

Professional Indemnity Insurance = 2 million GBP.

The authority reserves the right to request copies of financial accounts and insurance certificates which are not held electronically.

III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 221-459250

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/02/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 20/02/2018
Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:


VI.2)Information about electronic workflows

VI.3)Additional information:

Supplier visit to Scottish Government data centre.

Tenderers will be provided with the opportunity to visit and ask questions relating to the Scottish Government Data Centre location at Broomhouse Drive, Saughton House, Edinburgh, EH11 3XD. Visits to the data centre will take place on 23 January 2018 at 10:30 and tenderers should confirm, by email, their intention to attend and the names of those attending to This information should be provided no later than 19 January 2018. Please note that attendance will be restricted to a maximum of 2 individuals per supplier.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 9256. For more information, see:

A sub-contract clause has been included in this contract. For more information, see:

Community benefits are included in this requirement. For more information, see:

A summary of the expected community benefits has been provided as follows:

The Scottish Government is committed to contributing to the social, economic and environmental well-being of the people of Scotland, in order to create a more successful country, with opportunities for all of Scotland to flourish, through increasing sustainable economic growth.

(SC Ref:515598).

VI.4)Procedures for review

VI.4.1)Review body

Scottish Government
Atlantic Quay
G2 8LU
United Kingdom
Telephone: +44 1412425505Internet address:
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

An economic operator which suffers or risks suffering loss or damage attributable to a breach under the Public Contracts (Scotland) regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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