Scottish Parliament Removal Services Tender 2018

Scottish Parliament Removal Services Tender 2018

To provide a comprehensive office removal and relocation service for MSP local offices located across Scotland.

United Kingdom-Edinburgh: Relocation services

2018/S 199-452033

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Edinburgh
EH99 1SP
United Kingdom
Contact person: Euan Muirhead
Telephone: +44 1313486506
E-mail: Euan.Muirhead@parliament.scot
NUTS code: UKM75
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Devolved Parliament

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Removal Services

Reference number: NIC-SER-410

II.1.2)Main CPV code

98392000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Scottish Parliamentary Corporate Body (SPCB) requires a contractor to provide a comprehensive office removal and relocation service for MSP local offices located across Scotland and independent officeholders based primarily in Edinburgh. Deliveries to and uplifts from the Parliament Building, Holyrood and the SPCB’s off-site storage facility will be required. Provision of crate and vehicle hire on request is also required.

II.1.5)Estimated total value

Value excluding VAT: 180 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

60183000

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

The Scottish Parliamentary Corporate Body (SPCB) requires the contractor to provide a comprehensive office removal and relocation service for MSP local offices located across Scotland. The service must cover the whole of Scotland including the Highlands and Islands.

Deliveries to and uplifts from the Scottish Parliament Building at Holyrood and the SPCB’s off-site storage facility will be required. The service may also be accessed by independent officeholders to whom the SPCB are statutorily responsible.

The contractor must have a strong focus on health and safety and reducing their environmental impact through the use of low/zero emission vehicles and reusable/recycled packaging.

The contractor is required to provide a comprehensive removal and relocation service which includes the complete management of all logistics for the delivery and removal of items to and from locations as requested across Scotland. The contractor must ensure that all items are safely and securely transported from the point of collection to the destination.

The contractor must comply with British Standard BS 8522:2009 (Commercial moving services).

The service will be called upon on an ad-hoc basis. Currently averaging one move a month in a non-election year and in the region of 60 moves across a calendar year from an election. The next election is scheduled for May 2021.

The contractor is required to uplift any furniture items, IT equipment, fixture/fittings (this list is not exhaustive) and deliver to/from the premises as requested with capacity to conduct requests, where specified, within 48 hours of notification. Occasionally moves may be requested at very short notice i.e. less than 24 hours’ notice.

The contractor may be required to build and dismantle pieces of furniture and disconnect electrical and I.T. equipment. This would be requested in advance and at the direction of the SPCB.

The contractor may be required to securely store items, such as IT equipment, office furniture and paper files, for a transitional period relating to the delivery and removal of items from MSP local offices (or any other Premises). It is essential that the items held on behalf of the SPCB are completely secure.

If carrying waste, or items that are potentially going to become waste, then the Contractor will require a Waste Carriers Licence.

There is a requirement for the SPCB to be able to access a range of vehicles (predominantly either a 3,5 tonne or 7,5 tonne van) with driver.

Contractor personnel shall carry identification and must wear a neat and tidy company uniform when engaged in providing the service.

The contractor must provide all equipment necessary to fulfil their obligations, including but not limited to tools, equipment, PPE and vehicles large enough to provide the service required.

The SPCB require the capacity to hire crates on occasion to aid with onsite and offsite office moves. The SPCB also require the ability to purchase cardboard boxes typically used for removing items from the premises.

Please see the attached draft specification for further information on this requirement. Please note that this specification is not yet finalised and is subject to change.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 22/04/2019
End: 21/04/2023
This contract is subject to renewal: yes
Description of renewals:

The contract has the option to extend for up to an additional 24 months at the sole discretion of the SPCB.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

This procurement will be conducted through the use of the restricted procedure.

All queries about this procurement must be made via Public Contracts Scotland as defined at I.3) Communication above.

The process we will apply will be:

Statements including the specific requirements can be found within Section:

III.1.1) Suitability to pursue the professional activity,

III.1.2) Economic and Financial Standing; and

III.1.3) Technical and professional ability of this Contract Notice.

The ESPD (Scotland) Part II, bidder information, should be completed in full,

The ESPD Part III, exclusion, should be completed in full,

The ESPD Part IV, all questions in Section A are for information only if it applies in your member state.

Section B, economic and financial standing, will be scored on a pass/fail basis.

All questions in Section D are for information to understand your organisation’s approach to quality, health and safety and environmental management. We will require verification before progressing to the Tender stage.

The remainder of Section C will be scored in the following way:

0) Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1) Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

2) Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3) Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4) Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

The responses to the remaining questions of Section III.1.3) of the contract notice will be weighted in the following way: Please see ESPD (Scotland) PartIV Question 4C1.2 (70 %), 4C7 (10 %), 4C9 (20 %).

It is envisaged that the top 5 scoring candidates will be invited to tender. If there is a tie for 5th place then the candidate who scored highest from the tied candidates in question 4C1.2 will be invited. If there is still a tie after question 4C1.2 has been considered then all those candidates still tied for 5th place will be invited to tender.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of bidders. Bidders are encouraged to review their financial performance on Creditsafe and read information about how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at http://www.creditsafe.com/products/business-credit-reports/

If a bidder does not agree with the credit rating it has been given by Creditsafe it can provide supporting evidence to demonstrate its current position and this will be taken into account when the financial standing is being assessed.

If a bidder is not listed on Creditsafe, for whatever reason, then it may be asked to submit equivalent accounts to enable the required assessment of financial standing to be carried out.

Bidders should have a Creditsafe credit rating of 30 or higher to demonstrate satisfactory financial standing. If a bidder has a lower credit rating score and has the backing of a parent company with a credit rating of 30 or higher, then the provision of a parent company guarantee prior to the award of any contract will be acceptable. If a tenderer has a lower credit rating score and no evidence to support a stable or improved financial standing then the bidder may be rejected.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

The relevant selection criteria is included in the ESPD Scotland module.

Minimum level(s) of standards possibly required:

BS 8522:2009 Commercial moving services.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

The contract will be subject to a performance management system with KPIs linked to a risk/reward mechanism, this will be reviewed and reported on monthly and risk/reward applied annually.

Business continuity plans will be reviewed.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/11/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 17/12/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=554919

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:554919)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=554919

VI.4)Procedures for review

VI.4.1)Review body

Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Edinburgh
EH99 1SP
United Kingdom
Telephone: +44 1313486506
E-mail: Euan.Muirhead@parliament.scotInternet address: http://www.parliament.scot
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

12/10/2018

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