Scottish Parliament Security Systems Replacement Contract

Scottish Parliament Security Systems Replacement Contract

The Scottish Parliament Corporate Body requires an SSAIB or NSI registered, or equivalent, security Contractor to replace its current security system.

United Kingdom-Edinburgh: Surveillance and security systems and devices

2017/S 140-287950

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Edinburgh
EH99 1SP
United Kingdom
Contact person: Helen Henry
Telephone: +44 1313486620
E-mail: procurement@parliament.scot
NUTS code: UKMInternet address(es):Main address: http://www.parliament.scot

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10284

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/scottishparliament/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/scottishparliament/aspx/Home

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: devolved parliament

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Security Systems Replacement.

Reference number: ICT-G&S-79

II.1.2)Main CPV code

35120000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Scottish Parliament Corporate Body (SPCB) requires an SSAIB or NSI registered, or equivalent, security Contractor to replace its current security system with a new open protocol security system including repurposing and transitioning existing equipment with new items onto a new (front-end) integration platform within the operational building. Full training for users and provision of a planned and reactive maintenance service covering both the new and retained parts of the system will also be required.

II.1.5)Estimated total value

Value excluding VAT: 2 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

32231000
32234000
35100000
35121000
35125300
42961100
44521120
50610000
48730000
35125110
35121300

II.2.3)Place of performance

NUTS code: UKM75

II.2.4)Description of the procurement:

The Scottish Parliament Corporate Body (SPCB) requires an SSAIB or NSI registered, or equivalent, security Contractor to replace its current security system and then maintain the new system to ensure exemplary levels of availability. The new security system will be open protocol and the Contractor must, where required, repurpose existing equipment and transition this along with new items onto a new integration platform (front-end) as part of their installation in an operational building. Some items from the existing (legacy) system being retained include: cabling, card readers, intruder detection and CCTV cameras.

Once the new system is operational the installer will provide full training for users and provide a planned and reactive maintenance service covering both the new and retained parts of the system. All maintenance work must be targeted to ensure that agreed availability targets for the whole system are achieved. The reactive service will include a 24/7 call-out facility with appropriately skilled and knowledge engineers available to attend site and restore services to agreed SLA’s. At specific times, and for certain faults, site attendance by the service provider will be required within one hour. During the Contract period minor upgrade and project works may be requested, this could include refresher training for users, and the Contractor will be expected to deliver any works to agreed timescales and costs.

The new system installed by the security Contractor will be connected onto a network provided specifically for this purpose. This network will be provided by another supplier and the security Contractor will work and collaborate with this supplier to ensure and demonstrate that the security system operates to agreed performance levels on the existing network. During the life of the Contract the security Contractor will be required to work with many stakeholders including consultants, other contractors and SPCB staff and they must be prepared to operate in an environment which requires a high level of interaction between various stakeholders to deliver their services.

All personnel involved in this project will require to have obtained security clearance to CTC level.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Cost criterion – Name: Price / Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 2 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

There is an option to extend this contract by up to 60 months, at the sole discretion of the SPCB.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

This procurement will be conducted through the use of the Restricted Procedure. All queries about this procurement must be made via the SPCB eProcurement system as defined at I.3 Communication above.

Part II — section D

If a bidder provides an ESPD for a sub-contractor and it fails on any of the mandatory grounds stated in the ESPD it will have to be replaced, if it fails on any of the discretionary grounds the SPCB reserves the right to request them to be replaced.

Part III — Exclusion grounds

If the bidder fails, on any of the mandatory exclusion grounds, it will not progress any further in this opportunity.

If the bidder fails on any of the discretionary grounds, the SPCB reserves the right to exclude the bidder, if it deems appropriate.

Part IV — Selection criteria

Suitability

4A2.1 — this will be scored on a pass/fail basis. Not having the appropriate membership will be deemed as a ‘fail’.

Economic and Financial Standing

4B.5.1 and 4B.5.2 — this will be score on a pass/fail basis. If the bidder responds back ‘No, and I cannot commit to obtain it’ it will be deemed as a ‘fail’.

Technical and Professional Ability

4C.1.2 — this will be scored using the scoring methodology below. Bidders must score a minimum of 2 to pass. This question has a 65 % weighting.

4C.4 — this will be scored using the scoring methodology below. This question has a 10 % weighting.

4C.5 — this will be scored on a pass/fail basis. Not allowing relevant checks to be performed will be deemed as a ‘fail’.

4C.6 / 4C.6.1 — this will be scored using the scoring methodology below. This question has a 15 % weighting.

Quality Assurance Schemes and Environmental Management Standards

4D.1 / 4D.1.1 — this will be scored using the scoring methodology below. This question has a 5 % weighting.

4D.2 / 4D.2.1 — this will be scored using the scoring methodology below. This question has a 5 % weighting.

Scoring Methodology

0 = Unacceptable

Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 = Poor

The response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability.

2 = Acceptable

Response is relevant and acceptable. The response demonstrated broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 = Good

Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4 = Excellent

Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrated thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients

The five (5) highest scoring bidders will be shortlisted to the invitation to tender stage.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

ESPD 4A.1 + 4A1.1 — It is a requirement of this tender that if the bidder is UK based that it must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House it must be able to verify to the SPCB’s satisfaction that it is trading from the address provided in the ESPD and under the company name given. If the bidder is based out-with the UK it must be enrolled in the relevant professional or trade registers appropriate to its country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.

ESPD 4A.2 and 4A2.1 — It is a requirement of this tender that bidders must be a current registered member of either NSI (National Security Inspectorate) ‘gold’ level or SSAIB (Security Systems and Alarms Inspection Board) or equivalent. This will be evaluated as a pass or fail. Not having this membership will be deemed as a ‘fail’.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of bidders. Bidders are encouraged to review their financial performance on Creditsafe and read information about how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at http://www.creditsafe.com/products/business-credit-reports/

If a bidder does not agree with the credit rating it has been given by Creditsafe it can provide supporting evidence to demonstrate its current position and this will be taken into account when the financial standing is being assessed.

If a bidder is not listed on Creditsafe, for whatever reason, then it may be asked to submit equivalent accounts to enable the required assessment of financial standing to be carried out.

Bidders should have a Creditsafe credit rating of 30 or higher to demonstrate satisfactory financial standing. If a bidder has a lower credit rating score and has the backing of a parent company with a credit rating of 30 or higher, then the provision of a Parent Company Guarantee prior to the award of any contract will be acceptable. If a tenderer has a lower credit rating score and no evidence to support a stable or improved financial standing then the bidder may be rejected.

Minimum level(s) of standards possibly required:

With reference to ESPD (Scotland) Questions:

With reference to ESPD questions 4B.5.1 and 4B.5.2 — it is a requirement that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances are detailed below:

Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP

Public Liability = 10 000 000 GBP

Professional Indemnity = 5 000 000 GBP

Loss or damage caused by the Contractor to the Employer’s Property = 10 000 000 GBP

Efficacy = 5 000 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Please refer to these statements when completing section 4C and 4D of the ESPD (Scotland)

4C.1.2 Bidders will be required to demonstrate experience of delivering all of the services (and associated supply) detailed in II2.4 (The Description of the Procurement) in this notice. Please note that when demonstrating experience that a maximum of 3 examples (within the last 3 years) can be submitted. The higher the number provided, assuming relevant, will receive a higher score. Each example should be wholly relevant to all or part of the services to be provided and should aim to demonstrate experience in all parts of the services. A simple assertion will not be acceptable evidence; bidders should provide detailed evidence to demonstrate the breadth of their experience, capability, capacity, value of contract to be similar. Each example should be limited to a maximum of 2 A4 pages using Arial Font 12 point. Supplementary diagrams or images directly relating to the example may be provided up to a maximum of 2 A4 pages per example.

4C.4 Bidders will be required to confirm that they and their key subcontractors have supply chain management systems and processes demonstrating how materials are sourced and what processes are followed for the selection, auditing and management of subcontractors. Bidders also to demonstrate experience in the successful management of a supply chain relevant to the project scope which ensured delivery of the works in time and cost and provided low life cycle cost.

4C.5 Bidders will be required to confirm that they will allow the Scottish Parliament (or other competent public body from the UK) to check its production and / or technical capacities if it deems appropriate.

4C.6 / 6.1 Bidders must demonstrate that their organisation and/or service provider have relevant managerial staff to demonstrate the skills, experience and qualifications covering both management and technical competencies to manage a complex security project in an operational building, including on-going maintenance.

4D.1 — The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).

4D1.1 — A documented policy regarding quality management. The policy must set out responsibilities for quality management policy that is authorised by its Chief Executive, or equivalent, and is periodically reviewed at a senior management level. This policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

4D.2 The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.

4D2.1 — A documented policy for the management of environmental issues. The policy must set out responsibilities for environmental management demonstrating that the bidder has and continues to implement an environmental management policy that is authorised by its Chief Executive, or equivalent, and is periodically reviewed at a senior management level. This policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for environmental management throughout the organisation.

Minimum level(s) of standards possibly required:

Quality Management Standard — including certification to BS EN ISO 9001 (or equivalent) standards.

Environmental Management — including certification to BS EN ISO 14001 (or equivalent).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

In order to ensure the highest standards of service quality in this contract the SPCB requires the Contractor to take a positive approach to fair work practices as part of the fair and equitable employment and reward package.

The contract will be subject to a performance management system with KPI’s.

Business Continuity Plans will be agreed and in place, reviewed and tested annually.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/08/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 13/10/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic payment will be used

VI.3)Additional information:

The NEC3 Engineering and Construction Contract will be used for the construction phase with NEC3 Term Service Contract used for the maintenance phase. The Contracts will be incorporate a Principal Agreement and relevant option and Z clauses will be applicable. These are available to download from our eProcurement system, after you have expressed an interest in this opportunity.

Bidders taken forward to the tender stage will have to agree and sign a confidentiality agreement before documents are issued.

ESPD Q2.C.1 — an ESPD is required, at this stage, for sub-contractors which are being relied on to meet the selection criteria set out under Part IV of the ESPD.

ESPD Q2D.1.2 — Where the bidder relies upon the capacity of a specific Key Sub-contractor to meet the requirements stated in the Contract Notice and Service Information document, the Key Sub contractors will be requested to complete an ESPD (Scotland) as part of the tender stage, if the bidder is unable to provide this information at the selection stage. If a Key Subcontractor fails on any of the mandatory grounds stated in the ESPD it will have to be replaced, if it fails on any of the discretionary grounds we may request them to be replaced.

This is a business critical contract, therefore robust and tested Contractor Business Continuity Plans and Disaster Recovery Plans will be essential and requested as part of the tender stage.

The SPCB does not commit to letting a contract for all or any part of the requirement listed should it become evident that it is not economically viable to do so.

The SPCB will not be liable for any costs incurred by those expressing an interest or tendering for this contract.

Any contract awarded shall be governed and construed in accordance with the laws of Scotland and both parties submit to the jurisdiction of the Scottish Courts.

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: Not relevant.

The SPCB uses the In-tend eProcurement system for managing its tender processes, not PCS-Tender. Guidance on the use is available in the eProcurement system but additional help can be obtained by calling SPCB Procurement on 0131 348 6620.

Although the ESPD document is attached to this contract notice, as required by this system, you must obtain all the documentation for this contract from the SPCB eProcurement system. Bidders should go to the ‘current tender’ tab on the eProcurement website https://in-tendhost.co.uk/scottishparliament/aspx/Home to obtain all the relevant supplier selection documents, including the ESPD. All correspondence and the submission of your ESPD and bid must also be through the SPCB eProcurement system.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:495891)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=495891

VI.4)Procedures for review

VI.4.1)Review body

Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Edinburgh
EH99 1SP
United Kingdom
Telephone: +44 1313486620
E-mail: procurement@parliament.scotInternet address:http://www.parliament.scot
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/07/2017

 

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