Scottish Qualifications Authority Printing and Dispatch of Question Papers

Scottish Qualifications Authority Printing and Dispatch of Question Papers

This contract is required by SQA for the secure printing of question paper materials and maps plus the collation of examination materials and onward dispatch to examination centres. 

United Kingdom-Midlothian: Printing and delivery services

2018/S 014-028677

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Qualifications Authority
Lowden, 24 Wester Shawfair, Dalkeith
Midlothian
EH22 1FD
United Kingdom
Telephone: +44 3452136720
E-mail: procurement@sqa.org.uk
NUTS code: UKM73Internet address(es):Main address: http://www.sqa.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00386

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Printing & Dispatch of Question Papers

Reference number: SQA2104

II.1.2)Main CPV code

79823000

II.1.3)Type of contract

Services

II.1.4)Short description:

This contract is required by SQA for the secure printing of question paper materials and maps plus the collation of examination materials and onward dispatch to examination centres. This service is time critical and crucial to the successful fulfilment of the examination diet process.

II.1.5)Estimated total value

Value excluding VAT: 1 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Printing of question papers

Lot No: 1

II.2.2)Additional CPV code(s)

79810000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

SQA reserve the right to award the Lots to multiple suppliers. Suppliers may bid for one or more Lots. Suppliers can choose if they wish to bid for Lot 3b in addition to the requirement specified in Lot 3a. Suppliers must clearly state in their ESPD submission what Lots they are interested in bidding for.

Suppliers must provide a separate response from any subcontractors they wish to use, upon whose capability and/or capacity the supplier relies upon in order to meet any aspect of the selection criteria. In this case, these entities must complete the relevant parts of an ESPD (Scotland) to self-declare whether there are grounds for their exclusion and provide details of how they meet the required selection criteria.

This work is of a highly confidential nature and it is fundamental for all stages of this work, including any material held electronically and all printed copies, to be kept secure and confidential at all times. Suppliers must be able to demonstrate a high level of end to end security.

Please note that quantities and requirements may alter during the contract term due to changes in the SQA examination diet process. SQA will work with the successful suppliers to ensure requirements are updated and agreed on a regular basis.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Evidence of security throughout the process / Weighting: 25
Quality criterion – Name: Quality of service and evidence of ability to meet required timescales / Weighting: 20
Quality criterion – Name: Account management including management information / Weighting: 5
Quality criterion – Name: Evidence of continuous improvement and environmental sustainability / Weighting: 5
Quality criterion – Name: Evidence of contingency planning relevant to SQA requirements / Weighting: 5
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

SQA reserves the right to extend the contract for a further period of 1-year subject to satisfactory supplier performance and business requirements.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Printing of maps

Lot No: 2

II.2.2)Additional CPV code(s)

79810000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

SQA reserve the right to award the Lots to multiple suppliers. Suppliers may bid for one or more Lots. Suppliers can choose if they wish to bid for Lot 3b in addition to the requirement specified in Lot 3a. Suppliers must clearly state in their ESPD submission what Lots they are interested in bidding for.

Suppliers must provide a separate response from any subcontractors they wish to use, upon whose capability and/or capacity the supplier relies upon in order to meet any aspect of the selection criteria. In this case, these entities must complete the relevant parts of an ESPD (Scotland) to self-declare whether there are grounds for their exclusion and provide details of how they meet the required selection criteria.

This work is of a highly confidential nature and it is fundamental for all stages of this work, including any material held electronically and all printed copies, to be kept secure and confidential at all times. Suppliers must be able to demonstrate a high level of end to end security.

Please note that quantities and requirements may alter during the contract term due to changes in the SQA examination diet process. SQA will work with the successful suppliers to ensure requirements are updated and agreed on a regular basis.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Evidence of security throughout the process / Weighting: 25
Quality criterion – Name: Quality of service and evidence of ability to meet required timescales / Weighting: 20
Quality criterion – Name: Account management including management information / Weighting: 5
Quality criterion – Name: Evidence of continuous improvement and environmental sustainability / Weighting: 5
Quality criterion – Name: Evidence of contingency planning relevant to SQA requirements / Weighting: 5
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

SQA reserves the right to extend the contract for a further period of 1-year subject to satisfactory supplier performance and business requirements.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Collation of examination materials for onward dispatch

Lot No: 3

II.2.2)Additional CPV code(s)

79800000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Lot 3a will include collating the materials into either a fixed or variable number to match centre requirements. Lot 3b will then include the delivery of said materials to examination centres throughout mainland and remote locations of Scotland, and occasionally to locations out with Scotland. This work must be securely carried out within a short and specific timeframe.

SQA reserve the right to award the Lots to multiple suppliers. Suppliers may bid for one or more Lots. Suppliers can choose if they wish to bid for Lot 3b in addition to the requirement specified in Lot 3a. Suppliers must clearly state in their ESPD submission what Lots they are interested in bidding for.

Suppliers must provide a separate response from any subcontractors they wish to use, upon whose capability and/or capacity the supplier relies upon in order to meet any aspect of the selection criteria. In this case, these entities must complete the relevant parts of an ESPD (Scotland) to self-declare whether there are grounds for their exclusion and provide details of how they meet the required selection criteria.

This work is of a highly confidential nature and it is fundamental for all stages of this work, including any material held electronically and all printed copies, to be kept secure and confidential at all times. Suppliers must be able to demonstrate a high level of end to end security.

Please note that quantities and requirements may alter during the contract term due to changes in the SQA examination diet process. SQA will work with the successful suppliers to ensure requirements are updated and agreed on a regular basis.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Evidence of security throughout the process / Weighting: 25
Quality criterion – Name: Quality of service and evidence of ability to meet required timescales / Weighting: 20
Quality criterion – Name: Account management including management information / Weighting: 5
Quality criterion – Name: Evidence of continuous improvement and environmental sustainability / Weighting: 5
Quality criterion – Name: Evidence of contingency planning relevant to SQA requirements / Weighting: 5
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

SQA reserves the right to extend the contract for a further period of 1-year subject to satisfactory supplier performance and business requirements.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Collation of examination materials and dispatch to centre throughout Scotland (approx 500)

Lot No: 4

II.2.2)Additional CPV code(s)

79823000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Lot 3a will include collating the materials into either a fixed or variable number to match centre requirements. Lot 3b will then include the delivery of said materials to examination centres throughout mainland and remote locations of Scotland, and occasionally to locations out with Scotland. This work must be securely carried out within a short and specific timeframe.

SQA reserve the right to award the Lots to multiple suppliers. Suppliers may bid for one or more Lots. Suppliers can choose if they wish to bid for Lot 3b in addition to the requirement specified in Lot 3a. Suppliers must clearly state in their ESPD submission what Lots they are interested in bidding for.

Suppliers must provide a separate response from any subcontractors they wish to use, upon whose capability and/or capacity the supplier relies upon in order to meet any aspect of the selection criteria. In this case, these entities must complete the relevant parts of an ESPD (Scotland) to self-declare whether there are grounds for their exclusion and provide details of how they meet the required selection criteria.

This work is of a highly confidential nature and it is fundamental for all stages of this work, including any material held electronically and all printed copies, to be kept secure and confidential at all times. Suppliers must be able to demonstrate a high level of end to end security.

Please note that quantities and requirements may alter during the contract term due to changes in the SQA examination diet process. SQA will work with the successful suppliers to ensure requirements are updated and agreed on a regular basis.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Evidence of security throughout the process / Weighting: 25
Quality criterion – Name: Quality of service and evidence of ability to meet required timescales / Weighting: 20
Quality criterion – Name: Account management including management information / Weighting: 5
Quality criterion – Name: Evidence of continuous improvement and environmental sustainability / Weighting: 5
Quality criterion – Name: Evidence of contingency planning relevant to SQA requirements / Weighting: 5
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

SQA reserves the right to extend the contract for a further period of 1-year subject to satisfactory supplier performance and business requirements.

The services detailed in Lot 3b may not commence until later in the contract term.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/02/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 06/04/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

9.2021.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=526595

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:526595)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=526595

VI.4)Procedures for review

VI.4.1)Review body

Scottish Qualifications Authority
Lowden, 24 Wester Shawfair, Dalkeith
Midlothian
EH22 1FD
United Kingdom
Telephone: +44 3452136720
E-mail: procurement@sqa.org.ukInternet address:http://www.sqa.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/01/2018

 

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