Scottish Water Framework for Property Auctions

Scottish Water Framework for Property Auctions

Scottish Water forecasts that it may have up to 220 000 GBP of property per annum to sell in the period 2016-2021, with this comprising of up to 50 individual lots for sale per annum.

United Kingdom-Glasgow: Real estate services

2016/S 105-188101

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Scottish Water
The Bridge, Buchanan Gate Business Park, Cumbernauld Road, Stepps
Contact point(s): Procurement Department
For the attention of: Oliver Barker
Glasgow
UNITED KINGDOM
Telephone: +44 7484052309
E-mail: oliver.barker@scottishwater.co.uk

Internet address(es):

General address of the contracting entity: www.scottishwater.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10303

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water
I.3)Contract award on behalf of other contracting entities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

The Provision of Property Auctions and Redundant Asset Programme.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Scotland.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 2

Duration of the framework agreement

Duration in years: 6

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT
Range: between 1 200 000 and 1 500 000 GBP

II.1.5)Short description of the contract or purchase(s):

Under the Scottish Public Finance Manual prepared by the Scottish Executive, public bodies such as Scottish Water are expected to offer surplus assets for sale on the open market to demonstrate transparency and best value. Therefore, Scottish Water considers Property Auctions to be an appropriate and successful method of disposing of such assets, which are considered surplus to its business requirements.
This Framework agreement will cover the disposal of generally smaller, lower value (up to 100 000 GBP), sites which Scottish Water will normally wish to offer for sale by auction.
Scottish Water is also seeking to ensure that the number of Redundant Assets held by the business continues to be significantly reduced. In 2015 Scottish Water held around 900 of these assets, reducing from 1 200 in 2009, therefore any new framework supplier would be expected to continue this work by preparing a property for disposal at auction or assisting with any privately negotiated property disposals or where a valid Community Right to Buy is applied to a sale.
The tender will be divided into 2 lots, the 1st being a framework for the auction services themselves and the 2nd being the redundant asset programme.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at:http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=440524

II.1.6)Common procurement vocabulary (CPV)

70000000, 70112000, 70110000, 70123000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Scottish Water expects to auction up to 50 lots per annum. Some of these lots will be the result of preparation through the Redundant Asset Program, where there are currently c. 900 identified lots.
There is potential for Scottish Waters Redundant Assets to increase significantly over the term of this framework. Yet based on the pace of identifying ‘redundant assets’ in the past, 50 lots per annum is a reasonable estimate of the work to be expected throughout this program at present.
Estimated value excluding VAT
Range: between 1 100 000 and 1 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: A 3 year framework with the option to extend for a further 3 12-month periods. The total potential framework time equates to 6 years.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable contracts, estimated time-frame for subsequent calls for competition:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Information about lots

Lot No: 2 Lot title: Redundant Asset Programme Services

1)Short description:

Scottish Water is seeking to ensure that the number of Redundant Assets held by the business continues to be significantly reduced. In 2015 Scottish Water held around 900 of these assets, reducing from 1 200 in 2009, therefore any new framework supplier would be expected to continue this work by preparing a property for disposal at auction or assisting with any privately negotiated property disposals or where a valid Community Right to Buy is applied to a sale.
Duties will include:
— Convening regular meetings with SW Estates to agree targeted properties for forthcoming auctions, review progress and identify actions;
— Assisting SW Estates compile and complete Asset Disposal Forms confirming internal stakeholder consent to individual sites being sold;
— Preparing all appropriate documentation required for Scottish Executives Land and Property register and Trawl Notice procedure for surplus property sales;
— Assisting, if requested, SW with any privately negotiated property disposals or where a valid Community Right to Buy is applied to a sale.

2)Common procurement vocabulary (CPV)

70112000, 70110000, 70000000

3)Quantity or scope:

900 Redundant Assets currently identified.

Lot No: 1 Lot title: The Provision of Property and Land Auction Services

1)Short description:

Scottish Water forecasts that it may have up to 220 000 GBP of property per annum to sell in the period 2016-2021, with this comprising of up to 50 individual lots for sale per annum. Duties will include: preparing sales particulars/auction brochures, marketing campaigns, arranging press advertising, erecting and removing sale boards, arranging suitable premises for auctions. Establishing, and when appropriate, updating, standard Terms of Roup for Auction sales. Organising and conducting auctions in full compliance with Scottish Waters property disposal policy and the Scottish Public Finance Manual.

2)Common procurement vocabulary (CPV)

79342400, 70123000

3)Quantity or scope:

Up to 50 individual lots for sale per annum.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Scottish Water reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All prices quoted shall be in Sterling (UK) and all payments shall be made in Sterling (UK). Payment shall be made on the basis of completed services in accordance with the agreed contract rates, schedules and conditions of contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group of companies submitting an accepted offer it will be necessary for each member of the group to sign an undertaking that each company in the group will be jointly and severally liable for the satisfactory performance of the contract.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Expressions of interest should be submitted through Public Contracts Scotland by the date indicated. Thereafter all applicants will be requested to complete a Pre-Qualification Questionnaire. Questionnaires will be issued electronically to all applicants through Public Contracts Scotland. Responses to Pre-Qualification Questionnaires will be assessed and used to short-list applicants who will be invited to proceed to the next stage of the tender process. Applicants will only be assessed based on the answers provided in the questionnaires.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be expected to be of sufficient financial and economic standing to support the anticipated contract value. All applicants must complete the financial questions within the pre-qualification questionnaire and tender documents. Financial standing relevant to the anticipated contract value will be determined by Scottish Water based on the response to the pre-qualification questionnaire and any further financial checks deemed necessary.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Applicants must complete the technical questions within the pre-qualification questionnaire and tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

SW16/ACP/1039
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents(except for a DPS)

IV.3.4)Time limit for receipt of tenders or requests to participate

27.6.2016 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information:

This contract notice does not preclude Scottish Water from issuing other contract notices for specific requirements from time to time. The contents of this Notice are sufficient for submissions of pre-qualification data all other communications are discouraged. Responses to the OJEU Notice will be evaluated based on Section III.2) and only successful applicants following PQQ evaluation will be invited to submit a tender. Scottish Water reserves the right to divide the scope of the contract into lots at tender and contract award stages as it deems appropriate. Applicants who fail to supply all of the information requested in response to this Notice or any resulting tender exercise may risk elimination.
(SC Ref:440524).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with regulation 33 of The Utilities Contracts (Scotland) Regulations 2012 as amended (the Regulations) Scottish Water will incorporate a minimum of 10 calendar day standstill period between the communication of the award decision and the decision to enter into the contract with the successful tenderer. A breach of any duty owed under the Regulation is actionable by any economic operator which, in consequence of the breach, suffers or risks suffering, loss or damage and such proceedings may be brought either the Sheriff Court or Court of Session. Any such action must be brought within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for starting proceedings had arisen unless the Court considers that there is good reason for extending the period within which proceedings may be brought, in which case the Court may extend that period up to a maximum of 3 months from that date.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

31.5.2016

 

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