Scottish Water Planned Grounds Maintenance Contract

Scheduled grass-cutting, weed-spraying, hedge-cutting and other ground maintenance activities at Scottish Water sites.

United Kingdom-Glasgow: Grounds maintenance services

2018/S 132-301595

Contract notice – utilities

Services

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Scottish Water
The Bridge, Buchanan Gate Business Park, Cumbernauld Road, Stepps
Glasgow
United Kingdom
Contact person: Mark Duignan
Telephone: +44 1414147918
E-mail: mark.duignan@scottishwater.co.uk
NUTS code: UKM

Internet address(es):Main address: www.scottishwater.co.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10303

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.6)Main activity

Water

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Scottish Water Planned Grounds Maintenance

Reference number: SW17/WP/1113

II.1.2)Main CPV code

77314000

II.1.3)Type of contract

Services

II.1.4)Short description:

Scheduled grass-cutting, weed-spraying, hedge-cutting and other ground maintenance activities at Scottish Water sites throughout most of the Scottish mainland.

II.1.5)Estimated total value

Value excluding VAT: 9 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKM

Main site or place of performance:

Most of Scottish Mainland

II.2.4)Description of the procurement:

The contract will cover scheduled grass-cutting, weed spraying, hedge-cutting and other ground maintenance activities throughout most of the Scottish mainland.

The tender will allow for regional based contract award to a single contractor.

Grass-cutting will be, primarily, to a ‘rough cut’ specification on a 3 or 4 cut schedule per site.

There may be variations to the above requirement for certain sites i.e. requirements for short cuts and/or higher frequency of cuts per season.

The contract will be subject to variation with regard to the number of sites serviced, area to be serviced at site, and frequency of cuts at sites.

A web based management information will be provided by the contractor to enable real-time schedule updates by on-site contractor staff including photograhic data.

Strict adherence to regulatory and Scottish Water specific Health and Safety procedures will be a contractual requirement encompassing risk assessments, work practices and protective clothing.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

Three extension options of up to 24-months.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5

Objective criteria for choosing the limited number of candidates:

A maximum of the top five highest scoring bidders in the pre-qualification stage (PQQ).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidders will be required to demonstrate that their organisation has the capacity, capability and experience to undertake the defined scope of requirements.

Bidders must be able to evidence that they currently have established and audited systems policies and procedures relating to Quality Management, Health and Safety, Environmental Management and the Modern Slavery Act.

Evidence of insurance cover will be be required prior to contract award. Minimum levels of insurance cover are stated within PQQ.

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

Applicants will be expected to be of sufficient financial and economic standing to support the anticipated contract value. All applicants must complete the financial questions within the pre-qualification questionnaire and tender documents. Financial standing relevant to the anticipated contract value will be determined by Scottish Water based on the response to the pre-qualification questionnaire and any further financial checks deemed necessary.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

Bidders must be able to evidence the following accreditations:

ISO 9001 Quality Management Accreditation,

ISO 18001/45001 Health and Safety Accreditation.

III.1.5)Information about reserved contracts

III.1.6)Deposits and guarantees required:

Scottish Water reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All prices quoted shall be in Sterling (UK) and all payments shall be made in Sterling (UK). Payment shall be made on the basis of completed services in accordance with the agreed contract rates, schedules and conditions of contract.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group of companies submitting an accepted offer, it will be necessary for each member of the group to sign an undertaking that each company in the group will be jointly and severally liable for the satisfactory performance of the contract.

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

The winning bidder will be required to undertake Community Benefits that they have offered in their tender.

Bidders must comply with the Modern Slavery Act and operate an ethical supply chain.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/08/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 17/08/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 28/02/2019

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

If all extension options relating to the contract are utilised,a contract notice for re-tendering the requirement witll be published in 2025.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The buyer is using PCS-Tender to carry out this procurement. Please note this is a separate website and if you are not registered, you must register via https://www.publictendersscotland.publiccontractsscotland.gov.uk.

Scottish Water will not accept the ESPD. We will only accept a completed Scottish Water PQQ document.

This Notice does not preclude Scottish Water from issuing other notices for specific requirements. Responses to the OJEU Notice will be evaluated and only successful applicants following PQQ evaluation will be invited to submit a tender. Scottish Water reserves the right to divide the scope of the contract into lots at tender and contract award stages as it deems appropriate. Applicants who fail to supply all of the information requested in response to this Notice or any resulting tender exercise may risk elimination.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 11359. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

(SC Ref:549243)

VI.4)Procedures for review

VI.4.1)Review body

Scottish Water
The Bridge, Buchanan Gate Business Park, Cumbernauld Road, Stepps
Glasgow
United Kingdom
Telephone: +44 1414147112
E-mail: ProcurementHelpline@scottishwater.co.ukInternet address: www.scottishwater.co.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/07/2018

Scottish Water Planned Grounds Maintenance Contract

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